Okaloosa County BOCC — August 4, 2014 — reading text

provides to the public; road construction and maintenance, stormwater maintenance and repair, resurfacing and asphalt millings base stabilization, open graded hot mix road paving, bridge construction, and other infrastructure maintenance and repair services. The Road Division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure. REVENUE: Road Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 4,048,721 4,086,201 4,547,572 4,570,664 Operating Expenses 2,635,497 1,768,699 1,811,542 1,845,277 Capital Outlay 135,111 2,264 0 0 Reserves 0 0 0 0 Total 6,819,329 5,857,164 6,359,114 6,415,941 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 94 95 95 94 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 94 95 95 94 Packet Pg. 67 MAJOR ACCOMPLISHMENTS LAST YEAR: MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained 671 miles of paved roads and 74 miles of cold mix base stabilized roads.  Graded 199 miles of dirt roads once per week.  Maintained 223 retention ponds.  Mowed 727 miles of right of way.  Completed 153 work orders from customer requests.  Placed 1,680 tons of milled asphalt on damaged dirt roads throughout the north and county. o State Line Road & John B Cadenhead Road.  Accepted 1 new sub-divisions/roads into county maintenance program totaling 1.25 miles or roadway and 2 retention ponds.  Reviewed, issued, and inspected 400 right-of-way permits.  Converted Old River Road bridge at Deadfall Creek from timber to steel/concrete.  Converted Reeves Road bridge from timber/asphalt to steel/concrete PROGRAM GOAL: The mission of the Okaloosa County Public Works Road Division is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its four primary sections: North Road Maintenance, South Road Maintenance, Asphalt, and Bridge Sections. KEY OBJECTIVES: Maintenance: 1. To maintain all roads on the county-maintained list to a clean, safe, and passable condition. 2. To maintain all bridges and culverts on the county-maintained list to a clean, safe, and passable condition. 3. Grade and maintain all dirt roads on the county-maintained list once per week. 4. Maintain and repair paved roads, road edges, and safe zones. 5. Mow roadsides twice per growing season. 6. Maintain pavement markings on county roads. Restripe roads every 5 years. 7. Conduct herbicide operations on roadsides throughout the county. 8. Staff and equip a litter control crew (Inmate Crews). 9. Respond to work requests from the public in a timely and efficient manner. Projects: 1. Complete Districts 1–5 road resurfacing program. 2. Rehabilitate cold mix roads. 3. Complete the road striping program. 4. Install and maintain guardrails at critical points in the county. 5. Repair critically eroded and worn stormwater structures affecting our roads. 6. Place asphalt millings on critically eroded roads in the county. 7. Continue paving dirt roads as feasible in the county. Packet Pg. 68 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of FTEs 95 95 95 Input Salaries & Operating Expenditures $6.173M $6.372M $6.372M Capital Expenditures $3,200 $0 $0 Number of Work Orders Completed 478** 500** 380** Output Miles of Roads Resurfaced 19.8*** 20.1*** 20.0*** ROW Permits Issued 540 225 400 Convert 20% of all required signage to new retro-reflectivity 20% 20% 20% standards. Efficiency Grade/maintain 201 miles of dirt roads at least once per week. 95% 95% 95% 13.2 Road Striping 24.7 Miles 25 Miles Miles***** Effectiveness % of County Roads Paved/Base Stabilized 71.75**** 72.8**** 73.3**** *Bridge conversion funding has been shifted from Operating to Local Option Gas Tax funding. **Stormwarer related workorders (~600) have been excluded from this figure this year. ***Includes roads addressed under pavement preservation program, not necessarily resurfaced. ****Numbers reflect corrected calculations based on currently available data. *****Road Striping focusing primarily on School Zones, Cross Walks, and Stop Bars Packet Pg. 69  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Stormwater Management The attached document provides the Performance-Based Budget for Stormwater Management. Packet Pg. 70  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: STORMWATER PROGRAM DESCRIPTION: The Stormwater Division of Public Works provides oversight of the Okaloosa County stormwater system and applicable regulatory requirements. This includes stormwater system construction, solutions to infrastructure failures, maintenance tasks, and storm recovery and restoration. Regualtory requirements include; • Development and implementation of Stormwater Best Management Practices (BMPs), • Collection and management of National Pollutant Discharge Elimiation System (NPDES) data • Evaluation and reporting of NPDES compliance activities • Administrative maintenance of the NPDES Permit and Notice of Intent • Development of future funding needs. Additionally, stormwater staff provides support services for the Public Works work order system (Cartegraph). REVENUE: Stormwater Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund (CTTF) is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Total funding for FY14 was $400,000 from all funding sources. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 433,495 445,230 502,106 495,296 Operating Expenses 239,146 250,684 366,146 360,662 Capital Outlay 28,845 28,258 460,645 931,681 Reserves 0 0 0 0 Total 701,486 724,172 1,328,897 1,787,639 Packet Pg. 71 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Preparation, submittal and approval of the NPDES permit renewal including the NPDES Annual Report and Notice of Intent.  885 Stormwater Brochures for the General Public distributed Okaloosa County Fair, FWB Eco-Nomic Living Expo, Okaloosa County School Libraries, 7th Annual Earth/Arbor Day at Fort Walton Beach Landing  412 website vies of Stormwater Brochures  Stormwater issues discussed at four Board of County Commissioner (BCC) meetings. Publically advertised per Florida Statutes  Identified 106 – Outfalls that flow into receiving waters and 213 – Total Outfalls currently GIS Arc mapped 44 corrected actions issued with corrections following. All corrections were made by on site contract or electronic letter (e-mail) with a follow-up inspection to ensure all corrections were completed. Actions were taken regarding, but not limited to, silt fencing on construction sites not being properly installed, drainage systems around construction sites not properly protected.  8 recorded illicit discharge inspections. 1 recorded illicit discharges identified. 0 recorded illicit discharges identified