Okaloosa County BOCC — August 4, 2014

Budget Workshop Okaloosa County Board of Commissioners Monday, August 4, 2014– 6:00 PM Crestview Courthouse I. Update From Previous Workshop II. Road/Bridge Construction – pg. 2 III. Traffic Maintenance – pg. 54 IV. Engineering – pg. 58 V. Road Department – pg. 66 VI. Stormwater Management – pg. 70 VII. Solid Waste – pg. 76 VIII. Mosquito Control – pg. 77 IX. County/Unincorporated Parks – pg. 81 X. Court Services/Judicial – pg. 87 XI. Agriculture/Extension – pg. 92 XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/1/2014 3:04 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Road/Bridge Construction The attached document provides the Performance-Based Budget for Road/Bridge Construction. Packet Pg. 2  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROAD/BRIDGE CONSTRUCTION PROGRAM DESCRIPTION: The Public Works Department provides to the public; road and stormwater construction, enhancement, and replacement; resurfacing and open graded hot mix asphalt (formerly cold mix base stabilization); bridge construction; and other major infrastructure construction services. Projects are performed by in-house staff as well as contract services. The division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure REVENUE: Road and Bridge Construction is funded within the Road & Bridge Construction Fund. Supporting revenue of the Road & Bridge Construction Fund are “non-discretionary” (local option gas tax (LOGT)) fuel taxes, constitutional gas taxes (CGT), interest, other miscellaneous revenue and state grants. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 496,662 1,009,302 2,025,000 1,502,000 Capital Outlay 3,495,141 2,210,441 6,531,000 12,417,161 Grants & Aid 308,167 0 0 0 Budget-Transfer 0 800,000 0 0 Reserves 0 0 5,486,500 359,839 Total 4,299,970 4,019,743 14,042,500 14,279,000 MAJOR ACCOMPLISHMENTS LAST YEAR:  Clear Creek Road – Dirt to pave  West Plympton – Dirt to pave  Reeves Road Bridge – Timber to Concrete/Steel Bridge Conversion  Millings Conversion Roads o Stateline Road o John B. Cadenhead Road  Foxwood Subdivision Phase II – Drainage improvements and resurface.  Resurfacing: 9.0 miles of restored/preserved hot mix roads (resurface list) 5.3 miles of restored cold mix road (cold mix preservation list) Packet Pg. 3  PROGRAM GOAL: The mission of the Okaloosa County Public Works Department is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its six primary divisions: Engineering, Environmental Services, Traffic Operations, Roads, Resources, and Administrative Services. KEY OBJECTIVES: 1. To construct the roads, bridges, and associated infrastructure to support the transportation needs of unincorporated Okaloosa County. 2. Complete the annual Overlay Program for Commissioner Districts 1 – 5. 3. Rehabilitate cold mix roads that are currently near or beyond their life expectancy 4. Oversee contracted construction projects. 5. Convert wooden bridges to concrete. 6. Oversee/Construct Emergency Watershed Projects. 7. Bridge conversion from timber to concrete. 8. Stabilize dirt roads with millings. 9. Antioch Road – Drainage improvements and resurface. 10. Okaloosa Lane – Dirt to pave. 11. Gilmore Road – Dirt to pave. 12. Kervin Road – Install drainage swales and stabilize road. 13. Lighthouse Church Road – Drainage improvements and resurface. 14. Robinson Road – Dirt to pave. 15. Stateline Road – Dirt to pave. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of FTEs 95 95 94 Input Constitutional / Local Option Gas Tax Projected Revenue $3,450,000 $3,450,000 $3,450,000 Miles of roads resurfaced 19.8 20.1 20 Output Miles of roads restriped 24.7 25 13.2 Jurisdictional miles of roads maintained 939 942 944 Efficiency Miles of cold mix stabilized roads rehabilitated 8 10 5.3 Effectivenes Miles of dirt roads improved 0.9 0.84 10 Bridge conversions 2 1 3 Packet Pg. 4 Road & Bridge Road Traffic Engineering Stormwater Solid Waste Recycling Mosquito Control Parks FY15 Budget Packet Pg. 5  Road/Bridge Funded by Local Option and Constitutional Gas Taxes (LOGT / CGT) 1 Program Description 2 Revenue 3 Key Objectives Provides to Public Funded with Fuel Taxes •Overlay Asphalt Roads •Road & Bridge Construction •Local Option Gas Taxes •Rehabilitate Cold Mix Roads •Stormwater Construction (LOGT) •Watershed Projects •Resurfacing and Asphalt • Constitutional Gas Taxes Millings Base Stabilization (CGT) •Convert Wooden Bridges to Concrete •Open Graded Hot and Cold •Interest Mix Road Paving •Stabilize Dirt Roads •Other miscellaneous •Rescue & Recovery during Disasters Packet Pg. 6  Major Accomplishments ü Clear Creek Road – Dirt to Pave ü West Plympton – Dirt to Pave ü Millings Conversions • Stateline Road • John B. Cadenhead Road ü Foxwood Subdivision Phase II – Drainage Improvements ü Converted Old River Road at Deadfall Creek and Reeves Road bridge from timber to steel/concrete Packet Pg. 7  LOGT & CGT Operating Budget History FY12 FY13 FY14 FY15 Actual Actual Proposed Operating Expenses 496,662 1,009,302 2,025,000 1,502,000 Capital Outlay 3,495,141 2,210,441 6,531,000 12,417,161 Grants & Aid 308,167 0 0 0 Budget Transfer 0 800,000 0 0 Reserves 0 0 *5,486,500 359,839 Total 4,299,970 4,019,743 14,042,500 14,279,000 *Previous year project seed monies earmarked for projects dropped back into reserves. In future budgets monies will carried forward into specific project accounts. Packet Pg. 8  Available Gas Tax Revenue (LOGT/CGT) $4,500,000 Net Available Revenue for Projects $4,000,000 $3,500,000 Annual Recurring Expenses $3,000,000 Equipment $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Note: Revenues estimated for 2014 & beyond. Chart reflects revenues only and is exclusive of reserves and cash carry forward Packet Pg. 9 Road Division Packet Pg. 10  Road Division County Transportation Trust Fund (CTTF) 1 Program Description 2 Revenue 3 Key Objectives Provides to Public Funded with County Transportation •Road Maintenance •Road & Bridge Maintenance Trust Fund •Paved •Dirt •Stormwater Maintenance and •Fuel Taxes Repairs •Stormwater infrastructure •Half-cent sales tax maintenance •Rescue & Recovery during Disasters •Charges for service •Right-of-way Maintenance •Interest •Respond to Citizen’s calls •Transfers •Oversee Contracted Projects •Other miscellaneous Packet Pg. 11  Major Accomplishments MAINTAINED ü 671 Miles of PAVED roadway ü 74 Miles of COLD MIX base stabilized ü 199 Miles of DIRT roadway graded ü 223 Retention ponds ü 727 Miles of right-of-way mowed ü 1,680 Tons of milled asphalt placed on roadway ü Resurfacing • 9.0 miles of restored/preserved HOT MIX roads • 5.3 miles of restored COLD MIX roads Packet Pg. 12  Roads Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 94 95 95 94 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 94 95 95 94 Operating Budget History Category FY12 FY13 FY14 FY15 Actual Actual Proposed Personnel Services 4,048,721 4,086,201 4,547,572 4,570,664 Operating Expenses 1,696,860 1,768,699 1,811,542 1,845,277 Capital Outlay 3,429 0 0 0 Other 0 0 0 0 Total 5,749,010 5,845,277 6,359,114 6,415,941 Packet Pg. 13  Road Operating Budget History (CTTF) $10,000,000 Operating Budget (Programmed Expenses) $9,000,000 Annual Recurring Expenses $8,000,000 Equipment $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2007 2008 2009 2010 2011 2012 2013 2014 2015 Budget Year NOTE: Equipment and Annual Recurring expenses were transferred to Fund 302 (Gas Taxes) beginning in 2012. Packet Pg. 14 Traffic Engineering and Signal Maintenance Packet Pg. 15  Traffic Engineering and Signal Maintenance 1 Program Description 2 Revenue 3 Key Objectives Provides Support and Funded with Provide and Promote Expertise County Transportation Trust Fund •Operate and maintain traffic •Advanced Traffic Control control devices, signals, System (ATCS) Maintenance •Fuel Taxes beacons, highway lights and and Operation safeguards underground •Inter-governmental Revenue utilities •Safe, Efficient Operation of All •FDOT Grant Signalized Intersections •Charges for service •Effective and thorough review of all signal design and •Improves Public Safety •Transfers timing activities •Improves Public Mobility •Other miscellaneous •Monitor and assess future needs for Intelligent Transportation System (ITS) Packet Pg. 16  Major Accomplishments As Related to Traffic Signals ü Maintained Countywide Traffic Signal System ü Managed and coordinated with FDOT - SR20 in Bluewater Bay ü Assisted FDOT - US 98 widening project in Destin ü Assisted FDOT and Consultants with • Flyover Projects – US 98/Cody Avenue • US 90/SR 85 Eastbound right turn lane • US98/Airport Rd Westbound right turn lane • Jonquil/Yacht Club Rd mastarm replacements ü Managed the removal & relocation of the ATCS fiber optics head end from Shalimar Annex Packet Pg. 17  Traffic Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Operating Budget History Category FY12 FY13 FY14 FY15 Actual Actual Proposed Personal Services 307,246 308,436 326,839 342,451 Operating Expenses 107,542 114,622 170,594 172,841 Capital Outlay 29,339 23,326 32,200 42,200 Other Total 444,127 446,384 529,633 557,492 Packet Pg. 18 Engineering Division Packet Pg. 19  Engineering Division 1 Program Description 2 Revenue 3 Key Objectives Provides Services to Public Funded with Provide and Promote County Transportation •Roadway Design Trust Fund •Promote the health, safety and welfare of the general •Stormwater Management •Fuel Taxes public. •Topographical and •Half-cent sales tax •Ensure compliance with Construction Surveying local, state and federal •Charges for service regulations on all •Land Development Code infrastructure projects. Conformance Review •Interest •Prioritize infrastructure •Construction Inspections •Transfers needs •Construction Contract •Other miscellaneous Administration Packet Pg. 20  Major Accomplishments ü Performed assessments and developed project worksheets totaling approximately $5M in flood related damage ü Partnered with FDOT in development/advancement of projects •Cody Avenue/US 98 Interchange •PJ Adams Parkway Improvements •Martin Luther King, Jr. and Downs Road intersection improvements •SR 85 resurfacing and drainage improvements ü Coordinated 3 Emergency Watershed Protection grant applications related to damages sustained from April Flooding ü Secured funding for LAP grants, TRIP agreements, FDEP MOEX settlement grants (BP settlement), and Watershed Protection grants Packet Pg. 21  Engineering Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 11 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 11 11 11 11 Operating Budget History Category FY12 FY13 FY14 FY15 Actual Actual Proposed Personnel Services 999,176 1,028,745 1,064,367 1,071,346 Operating Expenses 126,292 117,690 142,413 145,073 Capital Outlay 102,000 86,500 Other Total 1,125,468 1,146,435 1,308,780 1,302,919 Packet Pg. 22 Stormwater Division Packet Pg. 23  Stormwater Division 1 Program Description 2 Revenue 3 Key Objectives Provides Services to Public Funded with Develop and Implement County Transportation •Construct and maintain Trust Fund •Strategies to construct, stormwater infrastructure maintain, inspect and •Fuel Taxes catalogue existing and •Develop and implement planned stormwater systems Stormwater Best Management •Intergovernmental revenue within Okaloosa County. Practices (BMP’s) (federal and state shared) •Utilize BMP defined in the •Collection and management •Charges for service, misc. County Notice of Intent of NATIONAL POLLUTANT revenue and transfers (NPDES Permit) DISCHARGE ELIMINATION SYSTEM (NPDES) data. •MSTU •Construct and maintain stormwater infrastructure •Development of future •Annual allocation from funding needs general fund Packet Pg. 24  NPDES Stormwater Permit (National Pollution Discharge Elimination System) • The federal Clean Water Act requires that all municipal, industrial and commercial facilities that discharge wastewater or stormwater directly from a point source (a discrete conveyance NPDES such as a pipe, ditch or channel) into a water of the United States Permit (such as a lake, river, or ocean) must obtain a National Pollutant Discharge Elimination System (NPDES) permit. • All permits are written to ensure the receiving waters will achieve their Water Quality Standards. Packet Pg. 25 Pebble Beach Drive , Shalimar Meadow Lane, Fort Walton Beach Shoal River Drive, Crestview Packet Pg. 26  Stormwater Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 4 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 *4 *4 FTE Infrastructure Section Stormwater 50% Survey Aide II Engineering 50% Cad Designer Engineering 80% General Equipment Operator Road 80% General Equipment Operator Road 50% Light Equipment Operator Road 50% Senior Heavy Equipment Operator Road 50% Stormwater Maintenance Foreman Road 50% Road Constr/Maintenance Foreman Road 50% Road Construction Supervisor Road Packet Pg. 27  Stormwater Budget History & Revenue Fiscal Year Personnel Operating Capital Revenue Services Expenses Outlay FY09 0 5,400 1,990,696 170,974 FY10 469,518 62,642 2,246,826 841,780 FY11 477,409 513,310 902,961 904,399 FY12 437,755 617,317 199,259 701,486 FY13 444,085 292,479 66,346 724,172 FY14 502,106 368,146 256,514 589,975 Packet Pg. 28 •••••••••••••••••••••••••••••••••• 1,200,000 1,000,000 800,000 Operating Expenses 600,000 Capital Outlay Revenue 400,000 200,000 0 FY11 FY12 FY13 FY14 FY15 Note: FY15 Revenue based $450,000 MSTU and General fund split. Packet Pg. 29 Budget Transfer- Revenue Unincorporated Parks MSTU $450,000 General Fund Contribution $400,000 Stormwater permitting and NPDES compliance Coastal Beach sites tested receive POOR report for water quality in Okaloosa County Packet Pg. 30  Proposed Stormwater MSTU Adjustment Current MSTU Millage rate = .18 mils per dollar non ad valorem PROPOSED MILLAGE INCREASE Option B Option A .2990 millsBper dollar Option .2718 mils per dollar .2990 mils per dollar $781,207 $602,646 $781,207 Both figures represent the additional revenue we would receive above the base assessment Packet Pg. 31 Solid Waste & Recycling Packet Pg. 32  Solid Waste & Recycling Division 1 Program Description 2 Revenue 3 Key Objectives Provides Services to Public Funded through Provide and Promote •Collection and disposal of • Landfill Operating Fees •Provide a collection municipal solid waste to all mechanism for the removal of •Landfill/Transfer Station Tip citizens and municipalities of solid waste, manage Franchise Fees Okaloosa County agreement •Franchise disposal fees (per •Both rural and urban •Conduct Closure monitoring household) & CPI retention residential collection in and remediation activities at accordance with State and •Recycling revenue from all public landfills in federal guidelines Franchisee accordance with State and federal regulations •Household Hazardous Waste •Conditionally exempt Small (HHW), Special Waste, and Quantity Generators (HHW) •Increase public awareness Small Quantity Generator and participation verification •Sale of Metals, Grant •Research new technologies Reimbursements and revenue and systems related to from other departments recycling and HHW Packet Pg. 33  Major Accomplishments ü Operation of two major Transfer Stations servicing both northern and southern portions of the county ü Accomplished a Waste and Recycling Composition Study ü Debris removal from April Storm for FEMA compliance ü Environmental Restoration Efforts • Long Term Care permits, dedicated well recovery pipelines, implemented requirements for Monitored Natural attenuation at Niceville LF, quarterly O&M at Baker LF Packet Pg. 34  Major Accomplishments ü Purchased new in-line grinder in lieu of contract grinding to enhance County’s yard trash operation ü Collected and processed over 1 million pounds of Household Hazardous Waste (HHW) ü Conducted (HHW) Cooperative mobile waste collection in nine (9) neighboring counties and Hurlburt Field ü Expanded in-house recycling utilizing the services of HORIZON’s ü Public Education: Earth Day/Arbor Day, Independence Day at the Landing, Southeast Recycling and Trade Show in Sandestin Packet Pg. 35 •••••••••••••••••••••••••••••••••• Environmental Restoration Budget $800,000 $700,000 $600,000 $500,000 Landfill Closure $400,000 WLF Rem. BLF Rem $300,000 NLF Rem. $200,000 $100,000 $- FY08 FY09 FY10 FY11 FY12 FY13 FY14 qOverall Environmental Restoration costs have stabilized since FY08 qEnvironmental liability at county landfills is decreasing qRemediation Modifications for BLF and NLF addressed in 2013 reduced Environmental Remediation costs at both landfills qRemediation Modifications at WLF may be completed by FY14 which will result in a decrease in remediation costs qRestoration activities have a clear path to closure Packet Pg. 36 •••••••••••••••••••••••••••••••••• SW Reserves $1,800,000 $1,680,000 $1,300,000 $800,000 $787,000 $300,000 $144,000 $0 $0 ($200,000) FY09 FY10 FY11 FY12 FY13 qReserves continually declined into FY11 qFY10-FY11 Negotiations with WM qFY11/FY12 New contract pricing results in increasing Reserves •Floor Rates for Recyclables •Reduced Disposal Rates •Reduction in Collection Rates •Multi-Family Rate Added qFY14 SW will be able to replace 15 year old grinder, 18 year old rolloff, and 20yd3 dump tuck qFY 15 SW & RE will be able to replace Service Truck w/>150,000 miles, Pickup w/>175,000 miles; 20 year old loader, 16 year old farm tractor, and replace pan sold in 2013 with 20 CY articulated dump for work at Niceville Landfill as well as at Wright LF (work cannot be performed without this equipment.) Packet Pg. 37 •••••••••••••••••••••••••••••••••• $250,000 Labor Costs Supplies/Disposal Costs $200,000 $150,000 $100,000 $50,000 $0 Current Supplies/Disposal Proposed Supplies/Disposal Current Labor Proposed Labor •Current labor based on •Proposed labor based on overtime labor and two employees operating at contracted services for a regular time chemist Packet Pg. 38 •••••••••••••••••••••••••••••••••• HHW OPERATIONS ANALYSIS •Revenues derived from sale of oil & gas from small businesses which pay for disposal and processing. •Develop a FEE SCHEDULE or limit disposal Current Costs Proposed Costs $300,000 Using OT Labor $200,000 and contracted chemist services Sum of $100,000 Revenue Using REG Labor Streams $0 (2 New FTE) total FDEP Grant Revenue Solid Waste Fund $120,000 -$100,000 Deduction Deduction Net cost is the difference between revenue and labor Packet Pg. 39 Mosquito Control Packet Pg. 40  Mosquito Control Division 1 Program Description 2 Revenue 3 Key Objectives Provides Services to Public Funding Supported Provide and Promote through • Safe and cost effective General Fund • Aggressively pursue material program for the reduction of and contractual services • Ad valorem taxes mosquito populations and required to provide an habitat • State shared revenue effective integrated pest program • Licenses • Okaloosa County Mosquito Control District includes all • Permits • Control breeding sites by of Okaloosa County treating habitat both • Charges for service excluding Federal and State chemically and biologically Parks and Eglin Air Force • Interest Base • Establish contractual • Transfers relationship with Public • Other miscellaneous Health Department Packet Pg. 41 •••••••••••••••••••••••••••••••••• Chemical Budget FY05-FY14 $120,000.00 $103,942 $100,000.00 $95,520 $83,020 $85,362 $80,000.00 $73,931 $65,800 $71,037 $60,000.00 $52,265 $65,000 $40,000.00 $60,000 $20,000.00 $38,972 $- FY05 FY06 $11,683 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 chemical expenditures average chemical consumption Packet Pg. 42 •••••••••••••••••••••••••••••••••• Total Budget and State Grant Profile FY05-FY14 $900,000.00 $800,000.00 $781,891 $700,000.00 $718,087 $692,888 $643,108 $585,404 $600,000.00 $589,905 $547,071 $500,000.00 $516,304 $511,327 $493,395 $471,370 $400,000.00 $300,000.00 $200,000.00 $100,000.00 $37,205 $37,822 $37,000 $37,023 $37,683 $36,685 $32,500 $28,238 $18,396 $18,500 $30,000 $- FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 total budget state grant Packet Pg. 43 Parks Packet Pg. 44  Parks Division 1 Program Description 2 Revenue 3 Key Objectives All parks are funded through a The Okaloosa County park combination of Construction technicians and system has a long standing groundskeepers provide history of providing Tourist Development •Tourist structurally sound, clean, and outstanding outdoor Bed tax fund •Bed safe facilities for all County recreation opportunities and •General Fund Parks and recreational areas includes: • Ad Valorem taxes • community parks • State shared revenue Provide construction services • neighborhood parks • Licensing & permits at greatly reduced costs • tourist parks and • Charges for service compared to contracting • boating related facilities • Interest design and build services • Misc. and transfers from The division offers a full range other funds of activities with our day use •Unincorporated Parks parks, boat ramps, beaches, Municipal Services Taxing and trails Unit Packet Pg. 45  Major Accomplishments ü Marler Park additional boat ramp parking ü Completed Phase III of Don and Susan Stillwell Park • Completed Landscaping • Installed two picnic pavilions, benches, and trash receptacles ü Laurel Hill Park (Hwy 393) • Completed construction of 220 ft wood bridge ü Veterans Park (Okaloosa Island) • Constructed a 2160 ft walk path ü Okaloosa Island and Destin Beaches • Assumed all beach cleaning duties (sand sifting, trash collection and disposal) § 3.4 miles Okaloosa Island § 6.5 miles Destin Packet Pg. 46  Parks Historical Staffing Summary Category FY12 FY13 FY14 FY15 Full-time 19 19 19 21 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 19 19 19 21 Combined Operating Budget History Category FY12 FY13 FY14 FY15 Actual Actual Proposed Personnel Services 821,194 813,747 947,918 1,029,237 Operating Expenses 682,072 592,894 1,018,845 1,151,744 Capital Outlay 161,945 236,401 1,085,456 1,582,085 Budget Transfer 0 0 450,000 450,000 Grants & Aids 36,900 28,100 75,000 50,000 Reserves 0 0 3,942,749 3,366,228 Total 1,702,111 1,671,142 7,519,968 7,629,294 Packet Pg. 47 •••••••••••••••••••••••••••••••••• AGE OF MOWERS 13% 6% 2 Mowers - Aged 1 Yr 44% 1 Mower - Aged 4 Yrs 4 Mowers - Aged 5 to 6 Yrs 2 Mowers - Aged 7 to 10 Yrs 7 Mowers - Aged 11 or more Yrs 25% 13% Packet Pg. 48 •••••••••••••••••••••••••••••••••• Fund Contributions $1,400,000.00 $1,200,000.00 County Parks General Fund $1,000,000.00 Contribution TDD Contribution $800,000.00 $600,000.00 $400,000.00 $200,000.00 $- 2007 2008 2009 2010 2011 2012 2013 2014 2015 Packet Pg. 49 •••••••••••••••••••••••••••••••••• MSTU Operating Expenses, Revenue and Reserves $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2011 2012 2013 2014 2015 Cash Reserves Annual Revenue Operating Expenses Packet Pg. 50  Parks Funding Allocations UNINCORPORATED TOURIST DISTRICT COUNTY PARKS PARKS (MSTU) PARKS (NEW FY15) • 26% Tourist • 65% • 26% County District Parks Unincorporated Parks • 9% County Parks Parks • Total 35% Packet Pg. 51 •••••••••••••••••••••••••••••••••• Parks Total Budget $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 County Parks Total Unincorporated Parks Total $1,000,000.00 Tourist District Parks $500,000.00 $- 2007 2008 2009 2010 2011 2012 2013 2014 2015 Packet Pg. 52 Packet Pg. 53  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Traffic Maintenance The attached document provides the Performance-Based Budget for Traffic Maintenance. Packet Pg. 54  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: TRAFFIC DIVISION PROGRAM DESCRIPTION: The Traffic Engineering/Operations Division’s mission is to administer, manage, maintain and operate the Advanced Traffic Control System (ATCS), this includes the safe and efficient continuous operation of all signalized intersections. A Florida Department of Transportation (FDOT) joint program assists with the expenses associated with the administration and operations of the ATCS. The Traffic Divisions will work closely with the public, FDOT, local governments, contractors, and designers to help manage and provide within our means the safest system and highest level of service for the traveling public. REVENUE: Traffic Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is: fuel tax, intergovernmental revenue, charges for services, miscellaneous revenues, and transfers. Additional funding for the Traffic division comes from an annual FDOT joint program. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 307,246 308,436 326,839 342,451 Operating Expenses 110,781 114,623 170,594 172,841 Capital Outlay 45,282 23,326 32,200 42,200 Reserves 0 0 0 0 Total 463,309 446,385 529,633 557,492 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Packet Pg. 55 MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed and coordinated traffic signal and vehicle detection operations for the FDOT SR 20 in Bluewater Bay area resurfacing project.  Assisted FDOT in the design of traffic signals for the US 98 widening project in Destin  Managed the removal and relocation of the ATCS fiber optic communication systems headend from Shalimar Annex to a new location which included the replacement of networking switching equipment.  Managed and coordinated traffic signal operations with FDOT consultants overseeing construction projects: US90/SR 85 EB right turn lane, US 98/Airport Rd WB right turn lane, two mastarm replacements (Jonquil and Yacht Rd), and US 98/Cody Ave flyover project.  Assisted the FDOT during construction of US 98/Cody Ave flyover project as related to traffic signal systems.  Ensure proper functionality of all components of signalized intersections; maintaining all communications equipment in both the field and office; and overseeing all construction projects in the County related to any resurfacing, signal, or utility work. PROGRAM GOAL: Traffic Engineering Goals: Long Range Goal: The engineering division will continue to manage the ATCS and signalized intersections in a direction encouraging enhancement and upgrades of the existing systems. Short Range Goals: 1. Seek new technologies used in Intelligent Transportation Systems. 2. Manage existing timings and adjust as necessary. 3. Implement these newer technologies in the ATCS. 4. Seek additional video and traffic monitoring capabilities. 5. Improve traffic flow along major arterials with emphasis on peak AM and PM traffic. 6. Plan and design for a traffic operations management center. Traffic Operations Goals: Long Range Goal: The operations division will continue providing a high standard of customer service, and maintenance operations. Short Range Goals: 1. Continue working closely with citizens to maintain efficient operations. 2. Continue working closely with contractors and designers. 3. Continue meeting industry standards to maintain a high quality product. 4. Continue upgrading and integrating newer technologies into the existing ATCS. 5. Improve operations and reduce maintenance costs at critical intersections – a critical intersection is defined as one that requires law enforcement traffic control during power outages and/or equipment failures that cause flashing operation. 6. Protect and locate all underground utilities associated with the system (both fiber and copper); ensure proper functionality of all components of signalized intersections; maintain all communications equipment in both the field and office; and oversee all construction projects in the County related to any resurfacing, signal, or utility work. Packet Pg. 56 KEY OBJECTIVES: 1. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 2. Provide timely and courteous assistance to citizens. 3. Provide effective and thorough review of all signal design and timing activities. 4. Continue the addition of closed circuit cameras for monitoring only traffic conditions and operations. 5. Continue to evaluate more effective alternatives for traffic signal maintenance. 6. Provide timely response to Public works, County Administrator and County Commission and requests. 7. Monitor and assess future needs for Intelligent Transportation System through use of state of the art technology. 8. Operate and maintain continuously 181 traffic control devices of which 126 are signals 43 school beacons 268 highway lights and safeguards over 100 miles of underground utilities. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Employees 6 6 6 Input Operating Budget $167,000 $170,594 $172,841 Capital Outlay $32,200 $32,200 $42,200 Routine Intersection Inspections planned 1,824 1,824 1,770 Traffic Signal Timing Issue Citizen/Sheriff 134 122 0 Emergency Issue: flash or dark 83 72 0 Output Utility Locate Tickets Issued: 4,104 3,824 5,000 Incident: Traffic Equip Damage 16 12 0 Plan review, Project inspections 8 10 0 Efficiency Routine Intersection Inspections completed 1,747 1,748 1,770 Utility Locate Tickets that Require Processing 1,180 1,180 1,100 Effectivenes Routine Inspections 96% 96% 100% Funding Ratio FDOT to County 1.57 : 1 1.56 : 1 1.79 : 1 Packet Pg. 57  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Engineering The attached document provides the Performance-Based Budget for Engineering. Packet Pg. 58  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 729,138 753,001 779,352 786,668 Operating Expenses 92,191 85,736 103,747 105,685 Capital Outlay 0 3,139 102,000 86,500 Other 0 0 0 0 Total 821,330 841,876 985,099 978,853 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 11 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 11 11 11 11 Packet Pg. 59 MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed Damage Assessments and Project Worksheets for approximately $5M worth of damages sustained to roadways due to April 29 Flood event.  Worked with FDOT in the development/advancement of roadway projects on State and County roads in Okaloosa County; examples include Cody Ave/US 98 Interchange, PJ Adams Parkway Improvements, Martin Luther King Jr. Blvd and Downs Road intersection Improvements, SR 85 Resurfacing and Drainage Improvements (completed in FY14), US 98 and Airport Road Turn Lane (completed in FY14).  Executed agreement for $200,000 Defense Infrastructure Grant for intersection improvements at MLK Jr. Blvd and Downs Rd. Signal improvements completed in FY14, additional efforts for improvements are being coordinated with Hurlburt Field.  Completed LAP grant from FDOT for safety improvements on Airport Road north of Crestview.  Executed a $4.4M TRIP agreement with FDOT for the design and right-of-way acquisition of a four-lane roadway from SR85 to I-10 along PJ Adams Parkway. Design is ongoing.  Secured future TRIP funding for further right-of-way acquisition and construction of improvements in future years for PJ Adams Parkway.  Executed over $400,000 worth of Grants with FDEP for funds resulting from the MOEX settlement with BP. Completed design and permitting, began construction.  Completed the design for stormwater retrofit improvement projects with participation from the Florida Department of Environmental Protection (Construction to be funded by FDEP – anticipated approximately $200,000 construction costs).  Assisted with the development of plans for a bridge wood-to-concrete replacement project.  Submitted for 3 Emergency Watershed Protection grants due to damages sustained from April 29 floods.  Processed 6 vacation of right-of-way requests; obtained 5 easements from private property owners to accommodate construction projects; performed various surveys for design, construction or inspection purposes, plus survey work related to code enforcement issues, driveway construction, easement location, FDEP compliance and NPDES data collection.  Provided engineering input on miscellaneous tasks performed by County staff.  Completed construction oversight for the $1.2M Marler Park Boat Parking and Convention Center Exhibit Slab Improvements.  Completed elevation certificates for County facilities to comply with insurance requirements.  Attended applicable Board of County Commissioners, Transportation Planning Organization, Regional Transportation Planning Organization, Eglin Noise Committee, Planning Commission, Comprehensive Planning Committee, etc. meetings.  Managed the Capital Improvement Project budget along with the Road Division. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces. Packet Pg. 60  8. Projects for FY 2015 • Execute Project Worksheets resulting from FEMA funding for April 29 Flood event. • Hurlburt Field Entrance Interchange (project liaison during construction) • PJ Adams Parkway – Phase 1 Widening and Right-of-way Acquisition (project and grant administration) • Rocky Bayou Drive Sidewalk Design (FDOT grant administration of design) • P.J. Adams Parkway Phase 1 Widening Design and Right-of-way Acquisition (FDOT Grant) • Sylvania Heights Stormwater Improvements – Design and construction (FDEP Grant) • Overbrook and Tanglewood Stormwater Improvements Construction– FDEP/MOEX grants • Emergency Watershed Protection Program – sites performed as funded • Okaloosa Lane Paving Project Design • Fairchild Road Dirt to Pave conversion; begin construction • Martin Luther King Jr. Blvd; complete design and move to construction • Assist with dirt to pave conversion projects (design and inspection) 9. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 61  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of full-time employees 11 11 11 Input Total Division Budget Request* $1,011,546 $1,064,367 $1,069,828 Grants acquired 4 6 3 Construction contracts finalized 3 3 2 Output Project designs completed by staff 4 3 2 Project designs completed by consultants and administered 5 10 12 by staff Efficiency Average time to process payment requests 10 10 5 Percentage of projects completed under budget 100 100 95 Effectivenes Ratio of Grant dollars to County match dollars spent on 1.87:1 1.5:1 1.5:1 design/construction projects *Includes salaries, benefits and operating expenses for Land Development Review staff (additional 4 employees). Packet Pg. 62  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 269,692 275,378 285,015 284,678 Operating Expenses 34,126 31,954 38,666 39,388 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 303,818 307,332 323,681 324,066 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 6 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 4 4 4 Packet Pg. 63 MAJOR ACCOMPLISHMENTS LAST YEAR:  Received and reviewed development plans for 102 projects.  Attended 26 pre-application meetings with Developers and Engineers.  Reviewed and inspected 119 driveway permit applications.  Received and inspected 22 "below the crown" exemption requests.  Performed 188 periodic inspections for developments.  Performed 401 NPDES inspections.  Performed 35 bridge inspections/report filings.  Performed final plat review and approval for 4 plats.  Processed 12 FEMA-LOMR applications.  Conducted roadway material density tests for the Road Division as required for roadway and stormwater construction projects. PROGRAM GOAL: The Land Development Review and Permitting section’s mission is to ensure that infrastructure proposed and constructed for citizen use is compliant with minimum technical standards and promotes the health, safety and welfare of the general public. KEY OBJECTIVES: 1. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 2. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 3. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 4. Maintain open communication with project applicants from the pre-application meeting through development approval. 5. Provide an efficient development review process. 6. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 64  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of full time employees 4 4 4 Input Number of development plans received 67 102 75* Number of final inspection requests received 39 39 40* Number of plats approved 4 4 5* Output Number of formal inspections performed 39 39 40* Number of plan reviews performed 67 102 75* Efficiency Average time for plan review (work days) 15 15 15 Average time between request and performance of an 2 2 2 inspection (work days) Effectivenes Percentage of plans reviewed within LDC requirements 100 100 100 Percentage of inspections performed within 72 hours of 100 100 90 request *Actual amount is dependent upon the number of development applications made and the rate of construction by the developer. Packet Pg. 65  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Road Department The attached document provides the Performance-Based Budget for Road Department. Packet Pg. 66  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROADS PROGRAM DESCRIPTION: The Roads Division of the Public Works Department provides to the public; road construction and maintenance, stormwater maintenance and repair, resurfacing and asphalt millings base stabilization, open graded hot mix road paving, bridge construction, and other infrastructure maintenance and repair services. The Road Division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure. REVENUE: Road Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 4,048,721 4,086,201 4,547,572 4,570,664 Operating Expenses 2,635,497 1,768,699 1,811,542 1,845,277 Capital Outlay 135,111 2,264 0 0 Reserves 0 0 0 0 Total 6,819,329 5,857,164 6,359,114 6,415,941 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 94 95 95 94 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 94 95 95 94 Packet Pg. 67 MAJOR ACCOMPLISHMENTS LAST YEAR: MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained 671 miles of paved roads and 74 miles of cold mix base stabilized roads.  Graded 199 miles of dirt roads once per week.  Maintained 223 retention ponds.  Mowed 727 miles of right of way.  Completed 153 work orders from customer requests.  Placed 1,680 tons of milled asphalt on damaged dirt roads throughout the north and county. o State Line Road & John B Cadenhead Road.  Accepted 1 new sub-divisions/roads into county maintenance program totaling 1.25 miles or roadway and 2 retention ponds.  Reviewed, issued, and inspected 400 right-of-way permits.  Converted Old River Road bridge at Deadfall Creek from timber to steel/concrete.  Converted Reeves Road bridge from timber/asphalt to steel/concrete PROGRAM GOAL: The mission of the Okaloosa County Public Works Road Division is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its four primary sections: North Road Maintenance, South Road Maintenance, Asphalt, and Bridge Sections. KEY OBJECTIVES: Maintenance: 1. To maintain all roads on the county-maintained list to a clean, safe, and passable condition. 2. To maintain all bridges and culverts on the county-maintained list to a clean, safe, and passable condition. 3. Grade and maintain all dirt roads on the county-maintained list once per week. 4. Maintain and repair paved roads, road edges, and safe zones. 5. Mow roadsides twice per growing season. 6. Maintain pavement markings on county roads. Restripe roads every 5 years. 7. Conduct herbicide operations on roadsides throughout the county. 8. Staff and equip a litter control crew (Inmate Crews). 9. Respond to work requests from the public in a timely and efficient manner. Projects: 1. Complete Districts 1–5 road resurfacing program. 2. Rehabilitate cold mix roads. 3. Complete the road striping program. 4. Install and maintain guardrails at critical points in the county. 5. Repair critically eroded and worn stormwater structures affecting our roads. 6. Place asphalt millings on critically eroded roads in the county. 7. Continue paving dirt roads as feasible in the county. Packet Pg. 68 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of FTEs 95 95 95 Input Salaries & Operating Expenditures $6.173M $6.372M $6.372M Capital Expenditures $3,200 $0 $0 Number of Work Orders Completed 478** 500** 380** Output Miles of Roads Resurfaced 19.8*** 20.1*** 20.0*** ROW Permits Issued 540 225 400 Convert 20% of all required signage to new retro-reflectivity 20% 20% 20% standards. Efficiency Grade/maintain 201 miles of dirt roads at least once per week. 95% 95% 95% 13.2 Road Striping 24.7 Miles 25 Miles Miles***** Effectiveness % of County Roads Paved/Base Stabilized 71.75**** 72.8**** 73.3**** *Bridge conversion funding has been shifted from Operating to Local Option Gas Tax funding. **Stormwarer related workorders (~600) have been excluded from this figure this year. ***Includes roads addressed under pavement preservation program, not necessarily resurfaced. ****Numbers reflect corrected calculations based on currently available data. *****Road Striping focusing primarily on School Zones, Cross Walks, and Stop Bars Packet Pg. 69  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Stormwater Management The attached document provides the Performance-Based Budget for Stormwater Management. Packet Pg. 70  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: STORMWATER PROGRAM DESCRIPTION: The Stormwater Division of Public Works provides oversight of the Okaloosa County stormwater system and applicable regulatory requirements. This includes stormwater system construction, solutions to infrastructure failures, maintenance tasks, and storm recovery and restoration. Regualtory requirements include; • Development and implementation of Stormwater Best Management Practices (BMPs), • Collection and management of National Pollutant Discharge Elimiation System (NPDES) data • Evaluation and reporting of NPDES compliance activities • Administrative maintenance of the NPDES Permit and Notice of Intent • Development of future funding needs. Additionally, stormwater staff provides support services for the Public Works work order system (Cartegraph). REVENUE: Stormwater Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund (CTTF) is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Total funding for FY14 was $400,000 from all funding sources. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 433,495 445,230 502,106 495,296 Operating Expenses 239,146 250,684 366,146 360,662 Capital Outlay 28,845 28,258 460,645 931,681 Reserves 0 0 0 0 Total 701,486 724,172 1,328,897 1,787,639 Packet Pg. 71 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Preparation, submittal and approval of the NPDES permit renewal including the NPDES Annual Report and Notice of Intent.  885 Stormwater Brochures for the General Public distributed Okaloosa County Fair, FWB Eco-Nomic Living Expo, Okaloosa County School Libraries, 7th Annual Earth/Arbor Day at Fort Walton Beach Landing  412 website vies of Stormwater Brochures  Stormwater issues discussed at four Board of County Commissioner (BCC) meetings. Publically advertised per Florida Statutes  Identified 106 – Outfalls that flow into receiving waters and 213 – Total Outfalls currently GIS Arc mapped 44 corrected actions issued with corrections following. All corrections were made by on site contract or electronic letter (e-mail) with a follow-up inspection to ensure all corrections were completed. Actions were taken regarding, but not limited to, silt fencing on construction sites not being properly installed, drainage systems around construction sites not properly protected.  8 recorded illicit discharge inspections. 1 recorded illicit discharges identified. 0 recorded illicit discharges identified eliminated.  106 Major Outfalls that discharge to surface waters recorded.  42 Dry Weather Inspections  Citizen Request for Services - 4 Complaints received. 4 Complaints Investigated  8 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites and Installing Erosion and Turbidity Controls  17,297 webpage views to the information for Public, Employees, and Business of hazards associated with Illegal Discharges and Improper Disposal of Waste  21 Private and 49 County sites - Number of construction site operations under the erosion and sedimentation control requirements and active construction sites operating under the material management ordinance  30 Construction Plans reviewed  83 Private and 31 County inspections performed with 55 enforcement action taken  52 Parks per week actively inspected for trash and drainage maintenance  40 - Number of county construction projects that implemented correct erosion control methods. all County construction sites will be inspected by County Inspectors who are FDEP Sedimentation and Erosion Control Certified  11,658 cubic yards of fill was removed from channels and basins  561 swale sediment load tickets documented  185 Stormwater ponds under Okaloosa County maintenance  27 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites, Installing Erosion and Turbidity Controls to reduce stormwater pollution Packet Pg. 72 PROGRAM GOAL: The primary goal of the Stormwater Division are to construct, maintain, inspect and catalogue existing and planned stormwater systems within Okaloosa County. This goal is to be accomplished utilizing the Best Management Practices defined in the County Notice of Intent within the regulatory framework set forth within the Okaloosa County NPDES permit. KEY OBJECTIVES: 1. Implement a public education program to distribute educational materials to the community. 2. Conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants in stormwater runoff. 3. Comply with State and local public notice requirements when implementing a public involvement/public participation program. 4. Develop and maintain a storm sewer system map, showing the location of all known outfalls and the names and location of all surface waters of the State that receive discharges from those outfalls. 5. To the extent allowable under State or local law, effectively prohibit through ordinance, or other regulatory mechanism, of non-stormwater (i.e., "illicit") discharges into the storm sewer system and implement appropriate enforcement procedures and actions. 6. Develop and implement a plan to detect and eliminate non-stormwater discharges, including illegal dumping, to the MS4. 7. Develop and implement, to the extent allowable under State or local law, an ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to reduce pollutants in any stormwater runoff to the Phase II MS4 from construction activities. 8. Develop and implement requirements for construction site operators to implement appropriate erosion and sediment control best management practices. 9. Develop and implement requirements for construction site operators to control waste such as discarded building materials, concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality. 10. Develop and implement procedures for site plan review that incorporate consideration of potential water quality impacts. 11. Develop and implement procedures for receipt and consideration of information submitted by the public. 12. Develop and implement procedures for site inspection and enforcement of control measures. 13. Use an ordinance or other regulatory mechanism, to the extent allowable under State or local law, to address from post-construction runoff from new development and redevelopment projects that are part of a larger common plan of development or sale, that discharge into the Phase II MS4. 14. Develop and implement strategies that include a combination of structural and/or non-structural best management practices (BMPs) appropriate for the community. 15. Require adequate long-term operation and maintenance of BMPs. 16. Develop and implement an operation and maintenance program that has the ultimate goal of preventing or reducing pollutant runoff from MS4 operator activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. 17. Using training materials that are available from regulatory agencies or other organizations, include employee training to prevent and reduce stormwater pollution from MS4 operator activities. Packet Pg. 73 PERFORMANCE MEASURES: Actual Actual Proposed Performance Measures FY12/ FY13/14 FY14/15 13 Number of Full-Time Equivalents (FTEs) 4 4 4 Number of Full-Time Equivalents (FTEs) Shared 9 9 9 Salaries & Operating Expenditures $724k $960k $899k Document and report the number of Stormwater Brochure for the NA 885 1,000 General Public distributed. Document and report the number of visits to Stormwater Website NA 412 450 Section.. Document and report the number of suggestions posted to NA 412 450 Stormwater Website Section.. Document and report the number of public notice meetings and number of attendees NA 4 4 Document and report the number of Stormwater outfalls mapped NA 319 25 Document and report the any stormwater related enforcement actions NA 44 35 taken. 1. Document and report the number of stormwater inspection. 1. 8 4. 8 2. Document and report the number of illicit discharges identified. NA 2. 1 5. 1 3. Document and report the number of illicit discharges eliminated 3. 0 0 Document and report the number of inspections conducted. NA 148 175 1. Document and report the number of complaints received. 1. 4 NA NA 2. Document and report the number of complaints investigated. 2. 4 Document and report the number of staff trained. NA 8 8 Document and report the number hits the web site receives. NA 17,297 20,000 Document and report any changes to the ordinance or amendments. NA 0 1 Document and report the number of construction sites operation NA 70 75 under the erosion and sedimentation control requirements. Document and report the active construction sites operating under the NA 70 75 material management ordinance. Document and report the number of staff trained in construction NA 0 1 materials management. Document and report the number of stormwater management plans NA 30 30 reviewed. Document and report the number of citizen website requests NA 1 NA received. Document and report the number of construction site inspections. NA 114 125 Document and report the number of fleet incidents that have occurred. NA 0 NA Packet Pg. 74 Document and report the number of county park stormwater systems NA 52 53 maintained. Document and report the number of county construction projects that NA 40 40 implement correct erosion control methods. 1. Document and report the volume (cubic yards) of material 1. 11,65 1. 15,00 removed from catch basins. 8 0 2. Document and report number of swale maintenance activities NA 2. 561 2. 500 performed. 3. 185 3. 185 3. Document and report the number of stormwater ponds maintained. Packet Pg. 75  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Solid Waste The attached document provides the Performance-Based Budget for Solid Waste. Packet Pg. 76  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Mosquito Control The attached documents provide the Program Based Budget for the Mosquito Control Division. Packet Pg. 77  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: MOSQUITO CONTROL PROGRAM DESCRIPTION: The Okaloosa County Public Works Department Mosquito Control (MC) Program provides the public with a safe and cost effective program for the reduction of mosquito populations and habitat. The proposed FY15 Budget reflects the funding strategy to sustain the program model developed over the past decade. The jurisdiction to which the MC Program is responsible is the Okaloosa County Mosquito Control District (District) which includes all of Okaloosa County excluding Federal and State Parks and Eglin Air Force Base. REVENUE: The MC Program is funded through the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. State funding through a grant marginally supplements the MC Program and the availability of supplemental funds are subject to annual review at the State level. Acceptance of the grant requires the District Director to prepare monthly financial and chemical inventory reporting. There have been no indications of what State grant levels will be for FY2015. FY14 State grant funds secured by the District totaled $30k. Under the current MC Program, State funds are targeted for supplemental chemical purchases. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 383,955 391,772 399,040 399,387 Operating Expenses 101,732 80,979 173,032 179,711 Capital Outlay 0 0 23,000 0 Reserves 0 0 0 0 Total 485,387 472,751 595,072 579,098 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 8 8 8 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 8 8 8 8 Packet Pg. 78 MAJOR ACCOMPLISHMENTS LAST YEAR:  Control mosquito populations for the entire County excluding federal and state property to protect the health and safety of our citizens.  Signed Memorandum of Understanding with the Okaloosa County Health Department to facilitate response and communication between departments.  Responded to over 612 customer inquiries, October 2012 through September 2013.  Inspection and larvicide application at over 1,900 sites per month.  Adulticide application over 323,735 acres; 1,600 person hours; traveling over 24,000 miles.  Adulticide historic utilization in gallons is as follows; 1,870 -- FY08; 1,946 -- FY09, 1,526 -- FY10, 1,978-- FY11, 2,080 --FY12, and 2800 – FY2013. Adulticide chemical costs approximately $18 per gallon. PROGRAM GOAL: The Okaloosa County Mosquito Control program will provide an environmentally safe and cost effective operation for the reduction of mosquito populations and habitat in compliance with applicable state regulations and Okaloosa County Board of County Commissioner’s policy. KEY OBJECTIVES: 1. To maintain a high level of customer service with reduced resources. 2. To aggressively pursue material and contractual services required to provide an effective integrated pest management program. 3. Control breeding sites by treating mosquito habitat both chemically and biologically and by elimination of the mosquito habitats. 4. Reacquisition of mosquito surveillance program and expand surveillance sites from 12 to 15. 5. Establish contractual relationship with the Public Health Department for integrated disease vector response. 6. Continue to integrate new technologies (e.g. Google Earth, GIS) into Mosquito Control Standard Operating Procedures. 7. Remain compliant with all local, State and Federal requirements. 8. Integrate Work Director (Public Works work order generation and tracking system) and the Vector Control Management System. Packet Pg. 79 PERFORMANCE MEASURES: Actual Actual Estimated Adopted Performance Measures FY12 FY13 FY14 FY15 Number of Full-Time Employees 8 8 8 8 Total Operating Expenditures $125,138 $121,478 $91,406† $194,232†† Input Total Capital Expenditures 0 0 0 $23,000 State Funding $36,423.00 18,396 18,500 29,000** Proactive Larvicide (larvicide sites 1750 1700 1700 1900 inspected/treated monthly) *Adulticide Program (Gallons of Adulticide) 1900 1978 1950 2300 Output *Number of Completed Work Orders 550 760 780 800 State Reporting Requirements (Monthly) 12 12 12 12 Number of Traps Set Per Week 6 12 0 15 Efficiency Percentage of monthly treatment of larvicide Effectiveness 100 100 100 100 sites Percentage of Routine Work Orders Completed 100 100 100 100 in 1 week Continued State Funding (Receive maximum 100 100 100 100 funding available) * Dependent on weather conditions and mosquito-borne disease outbreak † FY13 Chemical Inventory supplemented by the balance of State Grant funds ** Dependent on pending State Legislation †† Includes $35k for surveillance contract and $60k chemical inventory replenishment Packet Pg. 80  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: County/Unincorporated Parks The attached document provide the Program Based Budget. Packet Pg. 81  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS PROGRAM DESCRIPTION: The Parks Division provides Construction Technicians and Groundskeepers for services at 59 developed parks throughout Okaloosa County. These include beach parks, baseball/athletic fields, neighborhood parks and assigned non-park areas such as Highway 98 and Santa Rosa Boulevard medians on Okaloosa Island. Groundskeepers provide services to the public by maintaining approximately 467 acres of grass, installing and maintaining landscaping and 55 irrigation systems, cleaning 21 restrooms and providing trash pickup/removal and beach cleaning services for Destin and Okaloosa Island. All Groundskeepers have acquired a Limited Lawn and Ornamental Spray License; in addition, some have acquired a Right of Way Spray License. Construction Technicians conducts maintenance, repair and new construction at all county parks. This includes construction of ball fields, boardwalks, play structures, safety surfacing, restroom facilities, pavilions, fencing and sidewalks. To maintain high safety standards, playgrounds are constructed and inspected in accordance with National Recreation and Parks Association (NRPA) guide lines. Inspections are performed by staff members who have acquired a Certified Playground Safety Inspector license. REVENUE: All Parks are funded through a combination of Tourist Development, General Fund and Unincorporated County Parks Municipal Service Taxing Unit funds. Supporting revenue from the Tourist Development Department are Bed Tax Funds. The Tourist Development monies are used for repair and maintenance of Tourist District Parks and beach cleaning services located within the Tourist Development District. Supporting revenue from the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Supporting revenue of the Unincorporated County Parks Municipal Service Taxing Unit are unincorporated assessed non ad valorem taxes, intergovernmental revenue and miscellaneous revenue. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 821,194 813,747 947,918 1,029,237 Operating Expenses 607,606 509,674 800,105 981,464 Capital Outlay 64,368 225,473 1,010,456 1,507,085 Budget Transfer 0 0 450,000 450,000 Reserves 0 0 3,596,489 3,146,508 Total 1,493,168 1,548,894 6,804,968 7,114,294 Packet Pg. 82 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 19 19 19 21 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 19 19 19 21 • For FY2014/2015 the department split between County Parks and Unincorporated County Parks remains at 35% / 65%. • For FY2014/2015 the County Parks budget (35%) is now split 75% Tourist District Parks and 25% County Parks. MAJOR ACCOMPLISHMENTS LAST YEAR:  Marler Park – The addition of the additional boat trailer parking in conjunction with the Conference Center and their new exhibit pad.  Shalimar / Port Dixie – Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Hauled and spread clay on the infields of 5 baseball fields. Continue to provide weekly cleaning of the restrooms and grounds maintenance. Each year prepare baseball fields for use during baseball, and football season  Okaloosa Island – Removed all irrigation pumps and motors, replaced seals and gaskets, cleaned and made necessary repairs to all 42 pumps and motors. Re-installed all pumps and motor and made them operational. This is a yearly function; it has been proven to reduce breakdowns during heavy use periods.  Facilities – Spread fertilizer, ant control, pre and post emergent weed control.  Performed regular routine grounds maintenance in 59 parks.  Performed regular routing grounds maintenance in non-park areas. 2 ½ miles of medians and 2 ½ miles of right-of-way on Santa Rosa Boulevard and approximately ½ mile of Highway 98 medians on Okaloosa Island.  Lake Silver – Maintained erosion and stabilization project on approximately 40 acres of the site, hauled fill material and placed in wash areas, constructed berms to channel water to help prevent wash outs. Performed mowing and clean-up of trash and debris, monitor perimeter fencing.  Baker Ball Park – Continue weekly cleaning of 3 restrooms and provide weekly grounds maintenance over entire park. Perform visual inspection of play structures. Each year prepare baseball fields for use during baseball, and football season  Garden City Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park including the additional unimproved 10 acres. Each year prepare baseball fields for use during baseball, and football season  Shalimar Elementary School Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park. Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Each year prepare baseball fields for use during baseball, and football season  Don and Susan Stillwell Park – Crews planted 82 Hawthorne Shrubs (donated by Airports), planted 32 Crape Myrtle trees - 12-13 ft tall, planted 15 Red Maple trees – 8 ft tall, planted 10 Bald Cypress trees – 10 ft tall. Completed roofing 2 picnic pavilions, installed benches and trash receptacles, completed Ph III construction.  Laurel Hill Park (Hwy 393) – Crews completed the construction of a 220 ft wood bridge across a wetland area that will be used to access the eastern 4.4 acres of the property. Constructed  Veterans Park (Okaloosa Island) – Crews constructed a 2160 ft walk path. The path was constructed with 6x6 timbers with limestone and 2x6 walk boards. Packet Pg. 83  Bluewater Bay - Crews formed and poured a 2200 ft x 5 ft wide sidewalk along the northerly right of way of South Wind Drive.  Blackman Park – Constructed picnic pavilion and installed refurbished 2 bay swings (acquired from Ocean City Elementary School)  Okaloosa Island and Destin Beaches – Assumed all beach cleaning duties in October 2013 – February 2014. Then in May 2014, reassumed the beach cleaning to include sifting 3.4 miles on Okaloosa Island and 6.5 miles of beach in Destin. Maintained trash collection from approximately 318 trash cans along both beaches. PROGRAM GOAL: To provide maintenance, construction and customer services in County parks and recreation areas. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County Parks and recreation areas. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 19 19 21 Input Salaries & Operating Expenditures – Combined $1,631,528 New Construction (grants and local match) 0 1 0 Parks Maintained (repairs, grounds keeping) 59 59 59 Output Parks Improved (construction, renovation) 10 6 2 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 2 4 3 employees. Personnel trained in lawn/ornamental pest control. 12 9 11 Efficiency Personnel acquired/maintained CDL Licenses 14 10 11 Implemented in-house equipment service schedule 45 47 50 (equipment; mowers, weed eaters, blowers, etc. ) Effectiveness Parks repair Work Orders tracked (facilities) 67 72 65 Maintain parts list/repairs for all equipment 47 49 49 Maintain irrigation system inventory 54 49 50 Packet Pg. 84  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS/BOATING IMPROVEMENT PROGRAM DESCRIPTION: The Parks Division administers the Boating Improvement Program by installing and maintaining County boat ramps and boating related support facilities such as restrooms, parking areas, pavilions, and docks. This program provides removal of derelict vessels that have been identified and approved by the Florida Fish and Wildlife Conservation Commission (FWC). The Parks staff provides oversight of installation and replacement of boating restriction area signs and pilings such as “No Wake and Minimum Wake Zone”. The program also provides grants and aids to municipalities, upon request, for improvements to their boating facilities. REVENUE: The Boating Improvement Program is funded by revenue generated from boat registrations within Okaloosa County. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 74,466 83,220 218,740 170,280 Capital Outlay 97,577 10,928 75,000 75,000 Grants & Aids 36,900 28,100 75,000 50,000 Reserves 0 0 346,260 219,720 Total 208,943 122,248 715,000 515,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time* 0 0 0 0 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 0 0 0 0 ∗No personal services are included in this fund. Staffing needs are provided by County and Unincorporated County Parks. Packet Pg. 85 MAJOR ACCOMPLISHMENTS LAST YEAR:  Prepared Project Agreement with the Town of Cinco Bayou for Seaway Boat Ramp access repairs.  Funded a portion of the new boat trailer parking at Marler Park. PROGRAM GOAL: To provide construction, maintenance and customer services at County Boat Ramps. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County boat ramps. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain boat ramp park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. 7. Maintain boat ramps with regularly sand removal. 8. Maintain all docks and piers by regular inspections, replace or repair loose or rotten boards PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 0 0 0 Input Operating Expenditures $196,880 $ $ New Construction (grants and local match) 0 0 0 Boat Ramps Maintained (facility repairs, boat ramps dredged) 15 15 15 Output Boat Ramps Improved (construction, renovation) 1 0 0 Derelict Vessels removed (FWC authorized) 10 3 0 Resources personnel trained on equipment to dredge boat ramp 5 5 4 Efficiency Average response time to boat ramp dredge request (days) 5 5 5 Effectiveness Project Agreements with municipalities 3 2 1 Boating Restricted Zone (sign repair/install) 0 87 0 Packet Pg. 86  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Court Services/Judicial The attached documents provide the budget for Court Services/Judicial. Packet Pg. 87  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: COURT SERVICES DEPARTMENT/PROGRAM: PRETRIAL SERVICES PROGRAM DESCRIPTION: Pretrial Services provides the Judiciary with critical and timely information to assist them in making informed decisions on bond at the defendant’s first court appearance. By providing this information, Pretrial Services facilitates the release of persons arrested, minimizes failures to appear in court and the potential danger to the community. Pretrial Services assists in managing the jail population by reducing incarcerations that could result in jail overcrowding and the need for a jail expansion. REVENUE: The Pretrial Services Program is funded in the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds and Pretrial Services electronic monitoring fees. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 232,260 234,404 274,693 288,326 Operating Expenses 63,919 64,723 63,997 53,252 Capital Outlay 0 0 5,844 23,300 Other 0 0 0 0 Total 296,179 299,127 344,534 364,878 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 4 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 5 MAJOR ACCOMPLISHMENTS LAST YEAR:  Screened a total of 6389 defendants at First Appearance for Pretrial Release, Mental Health Court, Veteran’s Court, and Drug Court referrals, and provided verified reports to the Judiciary which resulted in a total of 912 additional defendants for Pretrial supervision. Packet Pg. 88  Served a monthly average of 50 defendants and supervised a monthly average of 33 defendants by Mental Health Pretrial Officer and provided initial assessments, reports to the judges, and referrals for appropriate mental health treatment. Provided information to the Public Defender and Asst. State Attorney on the defendant’s mental health issues and treatment status, referrals to Mental Health Court program and Veteran’s Court Program, and referrals to other community resources. Practiced and implemented HIPPA Laws as they pertain to case files, documentation, and storage of defendant files.  Supervised a monthly average of 11 defendants on electronic monitoring program and recouped a total of $29,535.00 in fees for 2013. PROGRAM GOAL: Assist in reducing jail population by providing judiciary verified information at first appearance and facilitate the release of defendants to reduce incarcerations. To reduce potential dangers to residents of Okaloosa County by supervision and referrals to other court programs such as Drug Court, Veterans Court and Mental Health treatment programs, as well as minimize failures to appear in court KEY OBJECTIVES: 1. To develop programs to permit Judiciary to maximize the rate of release for persons arrested and accused of crimes: a. First Appearance Screening Reviews – Provide Judiciary with verified information to assist them in making informed decisions on determining appropriate bond. b. Pretrial Services Supervision Program – Minimize potential danger to community posed by defendants released on bond and minimize failures to appear by ensuring strict adherence to court ordered conditions of release. c. Drug Court Screening and Referrals – Facilitate release from custody for persons arrested on felony drug charges into diversionary drug treatment program. d. Mental Health Assessment, Supervision, and Case Management- Provide Judiciary with adequate results of Mental Health Evaluation to assist in making informed decisions on setting bonds. Ensure defendants are referred to proper Mental Health Treatment as well as ensure they follow all recommended treatment to reduce future incarceration and ensure safety of the community. e. Electronic Monitoring Program – Minimize potential danger to the community by providing a measure of protection to the victims and provides an alternative to incarceration. f. Bond Reviews – Provide updated verified information to the Judiciary, and recommend alternative conditions of release on individuals who remain incarcerated and unable to post bond. 2. Assist Judiciary by providing weekly input on persons who remain incarcerated on misdemeanor offenses, which allows for early disposition of their cases. 3. Maintain a collaborative relationship with all other agencies involved in the Judicial process Packet Pg. 89 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full time PTS personnel 4 5 5 Input Number of Grant Personnel (included in Budget operating 3 2 2 expenditures) Total Operating Expenditures 64,723 63,997 53,252 Supervised by GPS Monitoring (monthly average) 10 10 10 Output Supervised by one (1) MH PTS Officer (monthly average) 30 30 30 Defendants assessed/interviewed by PTS 5937/1033 6162/1121* 6389/912** officers Supervised Defendants with FTA rates below 3% 100% 100% 100% Efficiency Jail population remains below the maximum capacity 100% 100% 100% Assist Judiciary at first appearance 365 days a year 100% 100% 100% Keep FTA’S at below 5% 2.9% 4% 4% Reduced jail population 100% 100% 100% Assists Judiciary in making bond decisions 365 days/year 100% 100% 100% *01/01/12-12/31/12 Annual Legislative Report ** 01/01/13-12/31/13 Annual Legislative Report Packet Pg. 90  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: COURT SERVICES DEPARTMENT/PROGRAM: LAW LIBRARY PROGRAM DESCRIPTION: Law Library provides reference materials for judges, lawyers and the public in both the south end and north end of Okaloosa County. REVENUE: The Law Library is funded in the Additional Court Cost Fund. Supporting revenue of the Law Library program is twenty five percent of the $65 assessment of additional court costs and surcharges. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 55,873 55,969 65,438 66,425 Operating Expenses 31,534 31,082 19,666 19,749 Capital Outlay 0 0 0 0 Reserves 0 0 14,096 14,676 Total 87,407 87,051 99,200 100,8550 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 1 1 1 1 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 1 1 1 1 Packet Pg. 91  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Agriculture/Extension Office The attached documents provide the Program Based Budget & a presentation for the Agriculture/Extension Office. Packet Pg. 92  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: EXTENSION SERVICE PROGRAM DESCRIPTION: Okaloosa County Extension Service develops and delivers research-based educational programs, workshops, newsletters and publications in the areas of agriculture/small farms, family and consumer sciences, horticulture, natural resources, marine science, and 4-H/youth development. The nationwide informal educational network links experts and resources at federal, state and local levels. Local advisory committees provide guidance and recommendations for programming based on local community needs. Programs in Agriculture/Small Farms/Natural Resources focus on agriculture profitability and the sustainable use of environmental resources for the larger commercial operations as well as those smaller farms with more limited available resources. Family and Consumer Sciences programming involves food, nutrition, health, food safety, family finance, community prosperity, and housing. Home and Commercial Horticulture programs include training of Master Gardeners and development of Best Management Practices for the benefit of the environment for all county residents. With increased urbanization and growth come increased pressures on our coastal ecosystems. Balancing population needs while conserving our natural resources is one of the major goals of Okaloosa County’s Sea Grant and Natural Resources Extension program. 4-H clubs develop youth leadership, character, and good citizenship. Projects and programs focus on a wide array of youth interests REVENUE: Extension Service is funded within the General Fund and two partners-federal and state. Federal and state partners provided $404,296 to support the Extension Office during FY13/14. In addition, local Extension agents secured $354,949 through grants, in-kind services and monetary donations. For every dollar of General Fund contribution provided to Ag Extension, over $2.14 was obtained from other sources. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 254,111 266,859 291,017 297,106 Operating Expenses 37,825 42,481 48,085 50,438 Capital Outlay 7,256 1,072 15,000 0 Reserves 0 0 0 0 Total 299,192 310,412 354,102 347,544 Packet Pg. 93 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 8 8 8 Part-Time 1 1 1 1 Relief 0 0 0 0 Total 9 9 9 9 MAJOR ACCOMPLISHMENTS LAST YEAR:  Youth/4-H programs included the Teaching Children to Save program. As a result of this program, 90 youth made 122 deposits into savings accounts for total deposits of $12,737.28.  The Okaloosa Saves Eco-Nomic Living Expo reached more than 600 participants who visited educational exhibits and participated in classes. A post event survey completed by participants rated the program as above average or excellent. Two hundred ninety-six program participants set new financial goals and became “Savers.” A follow up survey was complete by 25 participants. They reported savings of $125,444, monthly savings goals of $1925 and $5500 had been paid on debt. Mass media outreach included billboards, newspaper, radio, TV and web, with an estimated 6 million impressions/contacts.  Three hundred seventeen of 325 class members of the First Term Airman Center at Eglin AFB completed a post survey. Sixty-one percent (193) plan to obtain their credit report. 56% (178) will negotiate the total cost of car, not monthly payments on an auto; and 64% (204) planned to develop a spending plan.  To better assist residents in the area of diagnostic needs, the Extension Office offered diagnostic testing of soil and water. In addition, the Extension Office informed the public of diagnostic labs, procedures in sampling and provided interpretation and management recommendations of diagnostic samples submitted through UF/IFAS. More than 1000 samples were submitted and processed from Okaloosa County citizens in FY13.  Extension Agents published 104 newspaper articles and aired 8 TV and 104 radio programs reaching almost 300,000 people each week with unbiased research proven information.  Eight hundred seventy youth demonstrated knowledge and understanding of ecosystem function and plant care techniques by successfully raising 1000 Sea Oat plants during the 2012-2013 school year and successfully restored 5000 square feet of coastal dune system in Okaloosa and Walton Counties.  The Six Rivers Cooperative Invasive Species Management Areas partnership group, led by the Marine Science Agent, resulted in approximately 4000 acres of invasive species being removed, treated and/or replaced with native plantings.  The Extension agricultural program reached 3,061 clientele through on-farm consults, phone calls, group meetings, emails and office visits. The main goals of Extension’s educational efforts in working with our agricultural producers include enhancing sustainable agriculture, conserving of natural resources, improving marketing skills and improving agriculture awareness for those not involved in agriculture.  There are currently 3,650 acres of peanuts, 4,100 acres of cotton and an additional 1,000 acres of various types of fruits and vegetables being grown in Okaloosa County. There are 2,000 beef cows on farms resulting in beef cattle sales of $1.1 million per year, There are approximately 448,300 acres of forest land in the county with 400 employees and a manufacturing output for this land at approximately $20,586,000.  Okaloosa County 4-H reached 1,574 youth through clubs, camps, day camps, school enrichment, and after- school programs in 2013. These youth learned science, engineering and technology, healthy living, leadership and citizenship skills. Young people in 4-H report better grades, higher levels of academic competence, an elevated level of engagement at school, and are 2 times more likely to plan to go to college to pursue a degree in science, engineering, or computer technology than their peers. Packet Pg. 94  Forty classrooms at 8 Elementary schools participated in our Embryology program, reaching 720 students in 2013. One hundred percent of 40 teachers indicated that these students learned something new about eggs and chickens from this project being brought into their schools.  Florida law requires that pesticide and fertilizer applicators obtain the proper license through education and follow correct safety and handling procedures. Three hundred forty-one unlicensed attendees completed the required training, passed the standardized statewide exam and became licensed as a result of participation in the Limited Pesticide Training or Best Management Practices programs taught through the Okaloosa County Extension Office.  Three hundred forty-eight participants attended 16 pesticide training classes. As a result, they earned Continuing Education required by the state to keep their pesticide licenses current.  In 2013, Extension Agents and volunteers taught 90,577 clientele in classes, phone conferences, demonstrations, seminars, web-based modules, interactive audio/video conferences and through field and office visits. PROGRAM GOAL:  To maintain or increase quality educational programs and services using research-based information in response to resident’s needs in a timely, accurate manner.  To maintain state funds and increase other funding to upgrade equipment.  To increase external funding for Extension. KEY OBJECTIVES: 1. Recruit and train 20 new volunteers in support of Extension educational programs and services by October 2015. 2. Increase use of technology to enhance educational delivery by October 2015. 3. Maintain existing programs in the areas of agriculture/small farms, family and consumer sciences, horticulture, natural resources, and 4-H/youth development by October 2015. 4. Manage appropriated Legislative funds and oversee construction of a new facility by October 2013. 5. To increase external funding from $354,949 to $450,000 by October 2015. Packet Pg. 95 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTE’s) 9 8 8 Input Total Operating & Maintenance Expenditures 406,595 317,610 318,545 Volunteer Hours/FTE Equivalent 11,015/$5.29 12,000/$6.00 Total Number of Client Contacts 70,486 65,000 90,577 Output Volunteer Training Hours 7,100 5,000 10,300 Volunteer Contacts 21,154 15,000 8,137 Program Cost per Client Contact $4.43 $4.30 $4.06 Efficiency Per Capita Cost of Program $2.12 $2.00 $1.75 Client Contacts per FTE (including Volunteers) 8,493 6,000 17,550 Effectiveness Percentage of Clients Adopting Change/Satisfaction 92 92 86 Volunteer Effectiveness (Contacts/Training Hours) 2.97 3.0 1.38 Volunteer Savings to County @ $18.66/hour $200,422.80 $180,000 $192,198 (According to Independent Sector Research) Packet Pg. 96  COUNTY EXTENSION OFFICE REVENUE: Extension Service is funded within the General Fund and two partners- federal and state. Federal and state partners provided $404,296 to support the Extension Office during FY13/14. In addition, local Extension agents secured $357,356 through grants, in-kind services and monetary donations. For every dollar of General Fund contribution provided to Ag Extension, over $2.15 was obtained from other sources. EXPENDITURES: Expenditures Budget Category FY12 FY13 FY14 FY15 Actual $ Actual $ Original $ Approved $ Personal Services 254,111 266,859 291,017 297,106 Operating 37,825 42,481 48,085 50,438 Expenses Capital Outlay 7,256 1,072 15,000 0 Reserves 0 0 0 0 Total 299,192 310,412 354,102 347,544 Packet Pg. 97  HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 8 8 8 Part-Time 1 1 1 1 Relief 0 0 0 0 Total 9 9 9 9 Note: We are in the process of filling two vacant positions Ø 4-H Youth Development Extension Agent Ø Family and Consumer Sciences Extension Agent ØThere are salary savings due to these vacant positions Packet Pg. 98 MAJOR ACCOMPLISHMENTS LAST YEAR (Agriculture): Ø The Extension Agricultural program reached 3061 clientele through on- farm consults, phone calls, group meetings, emails and office visits. Extension seeks to make our food system fully sustainable by teaching Integrated Pest Management (IPM), variety selection, pest management and improved marketing skills. Ø Producers were able to identify and control pests based on Extension recommended thresholds on 80% of peanut, cotton and soybean acreage (8,000 acres). Eliminating one pesticide application resulted in savings of $80,000 ($10 per acre) in pesticide cost. Ø IPM is also a technique that is important to the economic success of farmers. Farmers were taught how to identify and scout for kudzu bugs, a new insect pest in Okaloosa County in 2013. In a University of Georgia study, the average yield loss to kudzu bugs was 18%. We estimate that 800 acres of soybeans were planted in 2013 with an average yield of 42 bushels/acre. Thus, the economic loss of $78,624 (6,048 bushels at $13/bushel) due to kudzu bugs was avoided by Okaloosa County farmers. Packet Pg. 99 MAJOR ACCOMPLISHMENTS LAST YEAR (Horticulture): Ø More than 1000 soil & water samples were submitted and processed. Ø Florida law requires that pesticide and fertilizer applicators obtain the proper license through education and follow correct safety and handling procedures. Ø State law requires all commercial fertilizer applicators be licensed by January 1, 2014. Completing the Green Industries Best Management Practices (GI-BMP) training and passing the test is mandatory to obtain the license. Ø The Commercial Horticulture program in Okaloosa County enabled 739 Green Industry professionals to obtain and maintain the state required licensing for pesticide and fertilizer application. In doing so, these individuals alleviated the potential for fines from non-compliance, learned how to protect themselves and others from harmful effects of pesticides and acquired the knowledge needed to prevent environmental damage. Ø Seventy-five Master Gardeners provided 8849 hours of volunteer service, teaching 4237 residents Florida Friendly practices in maintaining their lawns, landscapes and gardens. Using the 2013 accepted $18.66 value for volunteer time, Okaloosa County Master Gardeners contributed a net in-kind donation of $165,122 to Okaloosa County. Packet Pg. 100 MAJOR ACCOMPLISHMENTS LAST YEAR (4-H): Ø Okaloosa County 4-H reached 1,574 youth through clubs, camps, day camps, school enrichment, and after-school programs in 2013. These youth learned science, engineering and technology, healthy living, leadership and citizenship skills. Young people in 4-H report better grades, higher levels of academic competence, an elevated level of engagement at school, and are 2 times more likely to plan to go to college to pursue a degree in science, engineering, or computer technology than their peers. Public Speaking Camp Timpoochee 4-H Day at the Capitol Packet Pg. 101 MAJOR ACCOMPLISHMENTS LAST YEAR (Marine Science): Ø Forty-three participants completed requirements to be certified as Florida Master Naturalists. Graduates showed an average 25% knowledge gain and incorporated behavior changes in the areas of environmental sustainability. Ø Eight hundred seventy youth demonstrated knowledge and understanding of ecosystem function and plant care techniques by successfully raising 1000 Sea Oat plants during the school year and successfully restored 5000 square feet of coastal dune system. Ø The Marine Agent worked with a regional team to host the Artificial Reef Regional Workshop, educating 273 participants on updated reef and fisheries practices, new tools and materials and creating an open forum for program leaders. Ø The Six Rivers Cooperative Invasive Species Management Areas partnership group, led by the Marine Science Agent, resulted in approximately 4000 acres of invasive species being removed, treated and/or replaced with native plantings. Packet Pg. 102 MAJOR ACCOMPLISHMENTS LAST YEAR (Family & Consumer Sciences): Ø Youth/4-H programs included the Teaching Children to Save program. As a result of this program, 90 youth made 122 deposits into savings accounts for total deposits of $12,737.28. Ø The Okaloosa Saves EcoNomic Living Expo reached more than 600 participants who visited educational exhibits and participated in classes. Two hundred ninety-six program participants set new financial goals and became “Savers.” A follow up survey was complete by 25 participants. They reported savings of $125,444, monthly savings goals of $1925 and $5500 had been paid on debt. Mass media outreach included billboards, newspaper, radio, TV and web, with an estimated 6 million contacts. Ø Three hundred seventeen of 325 class members of the First Term Airman Center at Eglin AFB completed a post survey. Sixty-one percent (193) planned to obtain their credit report. Fifty-six percent (178) will negotiate total cost of car, not monthly payments, and 64% (204) planned to develop a spending plan. Packet Pg. 103 MAJOR ACCOMPLISHMENTS LAST YEAR (Overall): Ø Extension Agents and volunteers taught 90,577 clientele in classes, phone conferences, demonstrations, seminars, web-based modules, interactive audio/video conferences and through field and office visits. Ø Extension Agents published 104 newspaper articles and aired 8 TV and 104 radio programs reaching almost 300,000 people each week with unbiased research proven information. Ø Volunteers provided 10,300 hours to Extension/Okaloosa County, providing 8,137 citizens with research based information. The dollar value of their volunteer time, if they were paid employees, is $192,198. KEY OBJECTIVES for 2015: 1. Recruit and train 20 new volunteers in support of Extension educational programs and services. 2. Increase use of technology to enhance educational delivery. 3. Maintain existing programs in areas of agriculture/small farms, family and consumer sciences, horticulture, natural resources and 4-H/youth development. 4. Increase external funding from $357,356 to $450,000. Packet Pg. 104 Kudzu Bug Packet Pg. 105 2013 Legislative Farm Tour Packet Pg. 106