Okaloosa County BOCC — August 4, 2014 — 4-5 Stormwater

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: STORMWATER PROGRAM DESCRIPTION: The Stormwater Division of Public Works provides oversight of the Okaloosa County stormwater system and applicable regulatory requirements. This includes stormwater system construction, solutions to infrastructure failures, maintenance tasks, and storm recovery and restoration. Regualtory requirements include; • Development and implementation of Stormwater Best Management Practices (BMPs), • Collection and management of National Pollutant Discharge Elimiation System (NPDES) data • Evaluation and reporting of NPDES compliance activities • Administrative maintenance of the NPDES Permit and Notice of Intent • Development of future funding needs. Additionally, stormwater staff provides support services for the Public Works work order system (Cartegraph). REVENUE: Stormwater Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund (CTTF) is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Total funding for FY14 was $400,000 from all funding sources. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 433,495 445,230 502,106 495,296 Operating Expenses 239,146 250,684 366,146 360,662 Capital Outlay 28,845 28,258 460,645 931,681 Reserves 0 0 0 0 Total 701,486 724,172 1,328,897 1,787,639 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Preparation, submittal and approval of the NPDES permit renewal including the NPDES Annual Report and Notice of Intent.  885 Stormwater Brochures for the General Public distributed Okaloosa County Fair, FWB Eco-Nomic Living Expo, Okaloosa County School Libraries, 7th Annual Earth/Arbor Day at Fort Walton Beach Landing  412 website vies of Stormwater Brochures  Stormwater issues discussed at four Board of County Commissioner (BCC) meetings. Publically advertised per Florida Statutes  Identified 106 – Outfalls that flow into receiving waters and 213 – Total Outfalls currently GIS Arc mapped 44 corrected actions issued with corrections following. All corrections were made by on site contract or electronic letter (e-mail) with a follow-up inspection to ensure all corrections were completed. Actions were taken regarding, but not limited to, silt fencing on construction sites not being properly installed, drainage systems around construction sites not properly protected.  8 recorded illicit discharge inspections. 1 recorded illicit discharges identified. 0 recorded illicit discharges identified eliminated.  106 Major Outfalls that discharge to surface waters recorded.  42 Dry Weather Inspections  Citizen Request for Services - 4 Complaints received. 4 Complaints Investigated  8 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites and Installing Erosion and Turbidity Controls  17,297 webpage views to the information for Public, Employees, and Business of hazards associated with Illegal Discharges and Improper Disposal of Waste  21 Private and 49 County sites - Number of construction site operations under the erosion and sedimentation control requirements and active construction sites operating under the material management ordinance  30 Construction Plans reviewed  83 Private and 31 County inspections performed with 55 enforcement action taken  52 Parks per week actively inspected for trash and drainage maintenance  40 - Number of county construction projects that implemented correct erosion control methods. all County construction sites will be inspected by County Inspectors who are FDEP Sedimentation and Erosion Control Certified  11,658 cubic yards of fill was removed from channels and basins  561 swale sediment load tickets documented  185 Stormwater ponds under Okaloosa County maintenance  27 Staff performed In-House Training on Importance of Stormwater Maintenance, Sediment Control on Construction Sites, Installing Erosion and Turbidity Controls to reduce stormwater pollution PROGRAM GOAL: The primary goal of the Stormwater Division are to construct, maintain, inspect and catalogue existing and planned stormwater systems within Okaloosa County. This goal is to be accomplished utilizing the Best Management Practices defined in the County Notice of Intent within the regulatory framework set forth within the Okaloosa County NPDES permit. KEY OBJECTIVES: 1. Implement a public education program to distribute educational materials to the community. 2. Conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants in stormwater runoff. 3. Comply with State and local public notice requirements when implementing a public involvement/public participation program. 4. Develop and maintain a storm sewer system map, showing the location of all known outfalls and the names and location of all surface waters of the State that receive discharges from those outfalls. 5. To the extent allowable under State or local law, effectively prohibit through ordinance, or other regulatory mechanism, of non-stormwater (i.e., "illicit") discharges into the storm sewer system and implement appropriate enforcement procedures and actions. 6. Develop and implement a plan to detect and eliminate non-stormwater discharges, including illegal dumping, to the MS4. 7. Develop and implement, to the extent allowable under State or local law, an ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to reduce pollutants in any stormwater runoff to the Phase II MS4 from construction activities. 8. Develop and implement requirements for construction site operators to implement appropriate erosion and sediment control best management practices. 9. Develop and implement requirements for construction site operators to control waste such as discarded building materials, concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality. 10. Develop and implement procedures for site plan review that incorporate consideration of potential water quality impacts. 11. Develop and implement procedures for receipt and consideration of information submitted by the public. 12. Develop and implement procedures for site inspection and enforcement of control measures. 13. Use an ordinance or other regulatory mechanism, to the extent allowable under State or local law, to address from post-construction runoff from new development and redevelopment projects that are part of a larger common plan of development or sale, that discharge into the Phase II MS4. 14. Develop and implement strategies that include a combination of structural and/or non-structural best management practices (BMPs) appropriate for the community. 15. Require adequate long-term operation and maintenance of BMPs. 16. Develop and implement an operation and maintenance program that has the ultimate goal of preventing or reducing pollutant runoff from MS4 operator activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. 17. Using training materials that are available from regulatory agencies or other organizations, include employee training to prevent and reduce stormwater pollution from MS4 operator activities. PERFORMANCE MEASURES: Actual Actual Proposed Performance Measures FY12/ FY13/14 FY14/15 13 Number of Full-Time Equivalents (FTEs) 4 4 4 Number of Full-Time Equivalents (FTEs) Shared 9 9 9 Salaries & Operating Expenditures $724k $960k $899k Document and report the number of Stormwater Brochure for the NA 885 1,000 General Public distributed. Document and report the number of visits to Stormwater Website NA 412 450 Section.. Document and report the number of suggestions posted to NA 412 450 Stormwater Website Section.. Document and report the number of public notice meetings and number of attendees NA 4 4 Document and report the number of Stormwater outfalls mapped NA 319 25 Document and report the any stormwater related enforcement actions NA 44 35 taken. 1. Document and report the number of stormwater inspection. 1. 8 4. 8 2. Document and report the number of illicit discharges identified. NA 2. 1 5. 1 3. Document and report the number of illicit discharges eliminated 3. 0 0 Document and report the number of inspections conducted. NA 148 175 1. Document and report the number of complaints received. 1. 4 NA NA 2. Document and report the number of complaints investigated. 2. 4 Document and report the number of staff trained. NA 8 8 Document and report the number hits the web site receives. NA 17,297 20,000 Document and report any changes to the ordinance or amendments. NA 0 1 Document and report the number of construction sites operation NA 70 75 under the erosion and sedimentation control requirements. Document and report the active construction sites operating under the NA 70 75 material management ordinance. Document and report the number of staff trained in construction NA 0 1 materials management. Document and report the number of stormwater management plans NA 30 30 reviewed. Document and report the number of citizen website requests NA 1 NA received. Document and report the number of construction site inspections. NA 114 125 Document and report the number of fleet incidents that have occurred. NA 0 NA Document and report the number of county park stormwater systems NA 52 53 maintained. Document and report the number of county construction projects that NA 40 40 implement correct erosion control methods. 1. Document and report the volume (cubic yards) of material 1. 11,65 1. 15,00 removed from catch basins. 8 0 2. Document and report number of swale maintenance activities NA 2. 561 2. 500 performed. 3. 185 3. 185 3. Document and report the number of stormwater ponds maintained.