Okaloosa County BOCC — August 4, 2014 — reading text

and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces. Packet Pg. 60  8. Projects for FY 2015 • Execute Project Worksheets resulting from FEMA funding for April 29 Flood event. • Hurlburt Field Entrance Interchange (project liaison during construction) • PJ Adams Parkway – Phase 1 Widening and Right-of-way Acquisition (project and grant administration) • Rocky Bayou Drive Sidewalk Design (FDOT grant administration of design) • P.J. Adams Parkway Phase 1 Widening Design and Right-of-way Acquisition (FDOT Grant) • Sylvania Heights Stormwater Improvements – Design and construction (FDEP Grant) • Overbrook and Tanglewood Stormwater Improvements Construction– FDEP/MOEX grants • Emergency Watershed Protection Program – sites performed as funded • Okaloosa Lane Paving Project Design • Fairchild Road Dirt to Pave conversion; begin construction • Martin Luther King Jr. Blvd; complete design and move to construction • Assist with dirt to pave conversion projects (design and inspection) 9. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 61  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of full-time employees 11 11 11 Input Total Division Budget Request* $1,011,546 $1,064,367 $1,069,828 Grants acquired 4 6 3 Construction contracts finalized 3 3 2 Output Project designs completed by staff 4 3 2 Project designs completed by consultants and administered 5 10 12 by staff Efficiency Average time to process payment requests 10 10 5 Percentage of projects completed under budget 100 100 95 Effectivenes Ratio of Grant dollars to County match dollars spent on 1.87:1 1.5:1 1.5:1 design/construction projects *Includes salaries, benefits and operating expenses for Land Development Review staff (additional 4 employees). Packet Pg. 62  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 269,692 275,378 285,015 284,678 Operating Expenses 34,126 31,954 38,666 39,388 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 303,818 307,332 323,681 324,066 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 6 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 4 4 4 Packet Pg. 63 MAJOR ACCOMPLISHMENTS LAST YEAR:  Received and reviewed development plans for 102 projects.  Attended 26 pre-application meetings with Developers and Engineers.  Reviewed and inspected 119 driveway permit applications.  Received and inspected 22 "below the crown" exemption requests.  Performed 188 periodic inspections for developments.  Performed 401 NPDES inspections.  Performed 35 bridge inspections/report filings.  Performed final plat review and approval for 4 plats.  Processed 12 FEMA-LOMR applications.  Conducted roadway material density tests for the Road Division as required for roadway and stormwater construction projects. PROGRAM GOAL: The Land Development Review and Permitting section’s mission is to ensure that infrastructure proposed and constructed for citizen use is compliant with minimum technical standards and promotes the health, safety and welfare of the general public. KEY OBJECTIVES: 1. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 2. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 3. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 4. Maintain open communication with project applicants from the pre-application meeting through development approval. 5. Provide an efficient development review process. 6. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 64  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of full time employees 4 4 4 Input Number of development plans received 67 102 75* Number of final inspection requests received 39 39 40* Number of plats approved 4 4 5* Output Number of formal inspections performed 39 39 40* Number of plan reviews performed 67 102 75* Efficiency Average time for plan review (work days) 15 15 15 Average time between request and performance of an 2 2 2 inspection (work days) Effectivenes Percentage of plans reviewed within LDC requirements 100 100 100 Percentage of inspections performed within 72 hours of 100 100 90 request *Actual amount is dependent upon the number of development applications made and the rate of construction by the developer. Packet Pg. 65  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Road Department The attached document provides the Performance-Based Budget for Road Department. Packet Pg. 66  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROADS PROGRAM DESCRIPTION: The Roads Division of the Public Works Department