Okaloosa County BOCC — August 4, 2014 — reading text

463,309 446,385 529,633 557,492 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Packet Pg. 55 MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed and coordinated traffic signal and vehicle detection operations for the FDOT SR 20 in Bluewater Bay area resurfacing project.  Assisted FDOT in the design of traffic signals for the US 98 widening project in Destin  Managed the removal and relocation of the ATCS fiber optic communication systems headend from Shalimar Annex to a new location which included the replacement of networking switching equipment.  Managed and coordinated traffic signal operations with FDOT consultants overseeing construction projects: US90/SR 85 EB right turn lane, US 98/Airport Rd WB right turn lane, two mastarm replacements (Jonquil and Yacht Rd), and US 98/Cody Ave flyover project.  Assisted the FDOT during construction of US 98/Cody Ave flyover project as related to traffic signal systems.  Ensure proper functionality of all components of signalized intersections; maintaining all communications equipment in both the field and office; and overseeing all construction projects in the County related to any resurfacing, signal, or utility work. PROGRAM GOAL: Traffic Engineering Goals: Long Range Goal: The engineering division will continue to manage the ATCS and signalized intersections in a direction encouraging enhancement and upgrades of the existing systems. Short Range Goals: 1. Seek new technologies used in Intelligent Transportation Systems. 2. Manage existing timings and adjust as necessary. 3. Implement these newer technologies in the ATCS. 4. Seek additional video and traffic monitoring capabilities. 5. Improve traffic flow along major arterials with emphasis on peak AM and PM traffic. 6. Plan and design for a traffic operations management center. Traffic Operations Goals: Long Range Goal: The operations division will continue providing a high standard of customer service, and maintenance operations. Short Range Goals: 1. Continue working closely with citizens to maintain efficient operations. 2. Continue working closely with contractors and designers. 3. Continue meeting industry standards to maintain a high quality product. 4. Continue upgrading and integrating newer technologies into the existing ATCS. 5. Improve operations and reduce maintenance costs at critical intersections – a critical intersection is defined as one that requires law enforcement traffic control during power outages and/or equipment failures that cause flashing operation. 6. Protect and locate all underground utilities associated with the system (both fiber and copper); ensure proper functionality of all components of signalized intersections; maintain all communications equipment in both the field and office; and oversee all construction projects in the County related to any resurfacing, signal, or utility work. Packet Pg. 56 KEY OBJECTIVES: 1. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 2. Provide timely and courteous assistance to citizens. 3. Provide effective and thorough review of all signal design and timing activities. 4. Continue the addition of closed circuit cameras for monitoring only traffic conditions and operations. 5. Continue to evaluate more effective alternatives for traffic signal maintenance. 6. Provide timely response to Public works, County Administrator and County Commission and requests. 7. Monitor and assess future needs for Intelligent Transportation System through use of state of the art technology. 8. Operate and maintain continuously 181 traffic control devices of which 126 are signals 43 school beacons 268 highway lights and safeguards over 100 miles of underground utilities. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Employees 6 6 6 Input Operating Budget $167,000 $170,594 $172,841 Capital Outlay $32,200 $32,200 $42,200 Routine Intersection Inspections planned 1,824 1,824 1,770 Traffic Signal Timing Issue Citizen/Sheriff 134 122 0 Emergency Issue: flash or dark 83 72 0 Output Utility Locate Tickets Issued: 4,104 3,824 5,000 Incident: Traffic Equip Damage 16 12 0 Plan review, Project inspections 8 10 0 Efficiency Routine Intersection Inspections completed 1,747 1,748 1,770 Utility Locate Tickets that Require Processing 1,180 1,180 1,100 Effectivenes Routine Inspections 96% 96% 100% Funding Ratio FDOT to County 1.57 : 1 1.56 : 1 1.79 : 1 Packet Pg. 57  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Engineering The attached document provides the Performance-Based Budget for Engineering. Packet Pg. 58  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 729,138 753,001 779,352 786,668 Operating Expenses 92,191 85,736 103,747 105,685 Capital Outlay 0 3,139 102,000 86,500 Other 0 0 0 0 Total 821,330 841,876 985,099 978,853 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 11 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 11 11 11 11 Packet Pg. 59 MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed Damage Assessments and Project Worksheets for approximately $5M worth of damages sustained to roadways due to April 29 Flood event.  Worked with FDOT in the development/advancement of roadway projects on State and County roads in Okaloosa County; examples include Cody Ave/US 98 Interchange, PJ Adams Parkway Improvements, Martin Luther King Jr. Blvd and Downs Road intersection Improvements, SR 85 Resurfacing and Drainage Improvements (completed in FY14), US 98 and Airport Road Turn Lane (completed in FY14).  Executed agreement for $200,000 Defense Infrastructure Grant for intersection improvements at MLK Jr. Blvd and Downs Rd. Signal improvements completed in FY14, additional efforts for improvements are being coordinated with Hurlburt Field.  Completed LAP grant from FDOT for safety improvements on Airport Road north of Crestview.  Executed a $4.4M TRIP agreement with FDOT for the design and right-of-way acquisition of a four-lane roadway from SR85 to I-10 along PJ Adams Parkway. Design is ongoing.  Secured future TRIP funding for further right-of-way acquisition and construction of improvements in future years for PJ Adams Parkway.  Executed over $400,000 worth of Grants with FDEP for funds resulting from the MOEX settlement with BP. Completed design and permitting, began construction.  Completed the design for stormwater retrofit improvement projects with participation from the Florida Department of Environmental Protection (Construction to be funded by FDEP – anticipated approximately $200,000 construction costs).  Assisted with the development of plans for a bridge wood-to-concrete replacement project.  Submitted for 3 Emergency Watershed Protection grants due to damages sustained from April 29 floods.  Processed 6 vacation of right-of-way requests; obtained 5 easements from private property owners to accommodate construction projects; performed various surveys for design, construction or inspection purposes, plus survey work related to code enforcement issues, driveway construction, easement location, FDEP compliance and NPDES data collection.  Provided engineering input on miscellaneous tasks performed by County staff.  Completed construction oversight for the $1.2M Marler Park Boat Parking and Convention Center Exhibit Slab Improvements.  Completed elevation certificates for County facilities to comply with insurance requirements.  Attended applicable Board of County Commissioners, Transportation Planning Organization, Regional Transportation Planning Organization, Eglin Noise Committee, Planning Commission, Comprehensive Planning Committee, etc. meetings.  Managed the Capital Improvement Project budget along with the Road Division. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure