Okaloosa County BOCC — August 4, 2014 — reading text

Continue to provide weekly cleaning of the restrooms and grounds maintenance. Each year prepare baseball fields for use during baseball, and football season  Okaloosa Island – Removed all irrigation pumps and motors, replaced seals and gaskets, cleaned and made necessary repairs to all 42 pumps and motors. Re-installed all pumps and motor and made them operational. This is a yearly function; it has been proven to reduce breakdowns during heavy use periods.  Facilities – Spread fertilizer, ant control, pre and post emergent weed control.  Performed regular routine grounds maintenance in 59 parks.  Performed regular routing grounds maintenance in non-park areas. 2 ½ miles of medians and 2 ½ miles of right-of-way on Santa Rosa Boulevard and approximately ½ mile of Highway 98 medians on Okaloosa Island.  Lake Silver – Maintained erosion and stabilization project on approximately 40 acres of the site, hauled fill material and placed in wash areas, constructed berms to channel water to help prevent wash outs. Performed mowing and clean-up of trash and debris, monitor perimeter fencing.  Baker Ball Park – Continue weekly cleaning of 3 restrooms and provide weekly grounds maintenance over entire park. Perform visual inspection of play structures. Each year prepare baseball fields for use during baseball, and football season  Garden City Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park including the additional unimproved 10 acres. Each year prepare baseball fields for use during baseball, and football season  Shalimar Elementary School Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance over entire park. Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Each year prepare baseball fields for use during baseball, and football season  Don and Susan Stillwell Park – Crews planted 82 Hawthorne Shrubs (donated by Airports), planted 32 Crape Myrtle trees - 12-13 ft tall, planted 15 Red Maple trees – 8 ft tall, planted 10 Bald Cypress trees – 10 ft tall. Completed roofing 2 picnic pavilions, installed benches and trash receptacles, completed Ph III construction.  Laurel Hill Park (Hwy 393) – Crews completed the construction of a 220 ft wood bridge across a wetland area that will be used to access the eastern 4.4 acres of the property. Constructed  Veterans Park (Okaloosa Island) – Crews constructed a 2160 ft walk path. The path was constructed with 6x6 timbers with limestone and 2x6 walk boards. Packet Pg. 83  Bluewater Bay - Crews formed and poured a 2200 ft x 5 ft wide sidewalk along the northerly right of way of South Wind Drive.  Blackman Park – Constructed picnic pavilion and installed refurbished 2 bay swings (acquired from Ocean City Elementary School)  Okaloosa Island and Destin Beaches – Assumed all beach cleaning duties in October 2013 – February 2014. Then in May 2014, reassumed the beach cleaning to include sifting 3.4 miles on Okaloosa Island and 6.5 miles of beach in Destin. Maintained trash collection from approximately 318 trash cans along both beaches. PROGRAM GOAL: To provide maintenance, construction and customer services in County parks and recreation areas. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County Parks and recreation areas. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 19 19 21 Input Salaries & Operating Expenditures – Combined $1,631,528 New Construction (grants and local match) 0 1 0 Parks Maintained (repairs, grounds keeping) 59 59 59 Output Parks Improved (construction, renovation) 10 6 2 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 2 4 3 employees. Personnel trained in lawn/ornamental pest control. 12 9 11 Efficiency Personnel acquired/maintained CDL Licenses 14 10 11 Implemented in-house equipment service schedule 45 47 50 (equipment; mowers, weed eaters, blowers, etc. ) Effectiveness Parks repair Work Orders tracked (facilities) 67 72 65 Maintain parts list/repairs for all equipment 47 49 49 Maintain irrigation system inventory 54 49 50 Packet Pg. 84  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS/BOATING IMPROVEMENT PROGRAM DESCRIPTION: The Parks Division administers the Boating Improvement Program by installing and maintaining County boat ramps and boating related support facilities such as restrooms, parking areas, pavilions, and docks. This program provides removal of derelict vessels that have been identified and approved by the Florida Fish and Wildlife Conservation Commission (FWC). The Parks staff provides oversight of installation and replacement of boating restriction area signs and pilings such as “No Wake and Minimum Wake Zone”. The program also provides grants and aids to municipalities, upon request, for improvements to their boating facilities. REVENUE: The Boating Improvement Program is funded by revenue generated from boat registrations within Okaloosa County. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 74,466 83,220 218,740 170,280 Capital Outlay 97,577 10,928 75,000 75,000 Grants & Aids 36,900 28,100 75,000 50,000 Reserves 0 0 346,260 219,720 Total 208,943 122,248 715,000 515,000 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time* 0 0 0 0 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 0 0 0 0 ∗No personal services are included in this fund. Staffing needs are provided by County and Unincorporated County Parks. Packet Pg. 85 MAJOR ACCOMPLISHMENTS LAST YEAR:  Prepared Project Agreement with the Town of Cinco Bayou for Seaway Boat Ramp access repairs.  Funded a portion of the new boat trailer parking at Marler Park. PROGRAM GOAL: To provide construction, maintenance and customer services at County Boat Ramps. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County boat ramps. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain boat ramp park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. 7. Maintain boat ramps with regularly sand removal. 8. Maintain all docks and piers by regular inspections, replace or repair loose or rotten boards PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 0 0 0 Input Operating Expenditures $196,880 $ $ New Construction (grants and local match) 0 0 0 Boat Ramps Maintained (facility repairs, boat ramps dredged) 15 15 15 Output Boat Ramps Improved (construction, renovation) 1 0 0 Derelict Vessels removed (FWC authorized) 10 3 0 Resources personnel trained on equipment to dredge boat ramp 5 5 4 Efficiency Average response time to boat ramp dredge request (days) 5 5 5 Effectiveness Project Agreements with municipalities 3 2 1 Boating Restricted Zone (sign repair/install) 0 87 0 Packet Pg. 86  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Court Services/Judicial The attached documents provide the budget for Court Services/Judicial. Packet Pg. 87  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: COURT SERVICES DEPARTMENT/PROGRAM: PRETRIAL SERVICES PROGRAM DESCRIPTION: Pretrial Services provides the Judiciary with critical and