Okaloosa County BOCC — August 4, 2014 — reading text

Budget Workshop Okaloosa County Board of Commissioners Monday, August 4, 2014– 6:00 PM Crestview Courthouse I. Update From Previous Workshop II. Road/Bridge Construction – pg. 2 III. Traffic Maintenance – pg. 54 IV. Engineering – pg. 58 V. Road Department – pg. 66 VI. Stormwater Management – pg. 70 VII. Solid Waste – pg. 76 VIII. Mosquito Control – pg. 77 IX. County/Unincorporated Parks – pg. 81 X. Court Services/Judicial – pg. 87 XI. Agriculture/Extension – pg. 92 XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/1/2014 3:04 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Road/Bridge Construction The attached document provides the Performance-Based Budget for Road/Bridge Construction. Packet Pg. 2  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROAD/BRIDGE CONSTRUCTION PROGRAM DESCRIPTION: The Public Works Department provides to the public; road and stormwater construction, enhancement, and replacement; resurfacing and open graded hot mix asphalt (formerly cold mix base stabilization); bridge construction; and other major infrastructure construction services. Projects are performed by in-house staff as well as contract services. The division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure REVENUE: Road and Bridge Construction is funded within the Road & Bridge Construction Fund. Supporting revenue of the Road & Bridge Construction Fund are “non-discretionary” (local option gas tax (LOGT)) fuel taxes, constitutional gas taxes (CGT), interest, other miscellaneous revenue and state grants. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 496,662 1,009,302 2,025,000 1,502,000 Capital Outlay 3,495,141 2,210,441 6,531,000 12,417,161 Grants & Aid 308,167 0 0 0 Budget-Transfer 0 800,000 0 0 Reserves 0 0 5,486,500 359,839 Total 4,299,970 4,019,743 14,042,500 14,279,000 MAJOR ACCOMPLISHMENTS LAST YEAR:  Clear Creek Road – Dirt to pave  West Plympton – Dirt to pave  Reeves Road Bridge – Timber to Concrete/Steel Bridge Conversion  Millings Conversion Roads o Stateline Road o John B. Cadenhead Road  Foxwood Subdivision Phase II – Drainage improvements and resurface.  Resurfacing: 9.0 miles of restored/preserved hot mix roads (resurface list) 5.3 miles of restored cold mix road (cold mix preservation list) Packet Pg. 3  PROGRAM GOAL: The mission of the Okaloosa County Public Works Department is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its six primary divisions: Engineering, Environmental Services, Traffic Operations, Roads, Resources, and Administrative Services. KEY OBJECTIVES: 1. To construct the roads, bridges, and associated infrastructure to support the transportation needs of unincorporated Okaloosa County. 2. Complete the annual Overlay Program for Commissioner Districts 1 – 5. 3. Rehabilitate cold mix roads that are currently near or beyond their life expectancy 4. Oversee contracted construction projects. 5. Convert wooden bridges to concrete. 6. Oversee/Construct Emergency Watershed Projects. 7. Bridge conversion from timber to concrete. 8. Stabilize dirt roads with millings. 9. Antioch Road – Drainage improvements and resurface. 10. Okaloosa Lane – Dirt to pave. 11. Gilmore Road – Dirt to pave. 12. Kervin Road – Install drainage swales and stabilize road. 13. Lighthouse Church Road – Drainage improvements and resurface. 14. Robinson Road – Dirt to pave. 15. Stateline Road – Dirt to pave. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of FTEs 95 95 94 Input Constitutional / Local Option Gas Tax Projected Revenue $3,450,000 $3,450,000 $3,450,000 Miles of roads resurfaced 19.8 20.1 20 Output Miles of roads restriped 24.7 25 13.2 Jurisdictional miles of roads maintained 939 942 944 Efficiency Miles of cold mix stabilized roads rehabilitated 8 10 5.3 Effectivenes Miles of dirt roads improved 0.9 0.84 10 Bridge conversions 2 1 3 Packet Pg. 4 Road & Bridge Road Traffic Engineering Stormwater Solid Waste Recycling Mosquito Control Parks FY15 Budget Packet Pg. 5  Road/Bridge Funded by Local Option and Constitutional Gas Taxes (LOGT / CGT) 1 Program Description 2 Revenue 3 Key Objectives Provides to Public Funded with Fuel Taxes •Overlay Asphalt Roads •Road & Bridge Construction •Local Option Gas Taxes •Rehabilitate Cold Mix Roads •Stormwater Construction (LOGT) •Watershed Projects •Resurfacing and Asphalt • Constitutional Gas Taxes Millings Base Stabilization (CGT) •Convert Wooden Bridges to Concrete •Open Graded Hot and Cold •Interest Mix Road Paving •Stabilize Dirt Roads •Other miscellaneous •Rescue & Recovery during Disasters Packet Pg. 6  Major Accomplishments ü Clear Creek Road – Dirt to Pave ü West Plympton – Dirt to Pave ü Millings Conversions • Stateline Road • John B. Cadenhead Road ü Foxwood Subdivision Phase II – Drainage Improvements ü Converted Old River Road at Deadfall Creek and Reeves Road bridge from timber to steel/concrete Packet Pg. 7  LOGT & CGT Operating Budget History FY12 FY13 FY14 FY15 Actual Actual Proposed Operating Expenses 496,662 1,009,302 2,025,000 1,502,000 Capital Outlay 3,495,141 2,210,441 6,531,000 12,417,161 Grants & Aid 308,167 0 0 0 Budget Transfer 0 800,000 0 0 Reserves 0 0 *5,486,500 359,839 Total 4,299,970 4,019,743 14,042,500 14,279,000 *Previous year project seed monies earmarked for projects dropped back into reserves. In future budgets monies will carried forward into specific project accounts. Packet Pg. 8  Available Gas Tax Revenue (LOGT/CGT) $4,500,000 Net Available Revenue for Projects $4,000,000 $3,500,000 Annual Recurring Expenses $3,000,000 Equipment $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Note: Revenues estimated for 2014 & beyond. Chart reflects revenues only and is exclusive of reserves and cash carry forward Packet Pg. 9 Road Division Packet Pg. 10  Road Division County Transportation Trust Fund (CTTF) 1 Program Description 2 Revenue 3 Key Objectives Provides to Public Funded with County Transportation •Road Maintenance •Road & Bridge Maintenance Trust Fund •Paved •Dirt •Stormwater Maintenance and •Fuel Taxes Repairs •Stormwater infrastructure •Half-cent sales tax maintenance •Rescue & Recovery during Disasters •Charges for service •Right-of-way Maintenance •Interest •Respond to Citizen’s calls •Transfers •Oversee Contracted Projects •Other miscellaneous Packet Pg. 11  Major Accomplishments MAINTAINED ü 671 Miles of PAVED roadway ü 74 Miles of COLD MIX base stabilized ü 199 Miles of DIRT roadway graded ü 223 Retention ponds ü 727 Miles of right-of-way mowed ü 1,680 Tons of milled asphalt placed on