Okaloosa County BOCC — June 16, 2015 — Recommendation of Award — reading text

May 28, 2015 Mr. Tracy Stage, A.A.E. Deputy Director Okaloosa County Airports 1701 State Road 85 N Eglin AFB, Florida 32542‐1413 Re: Recommendation of Award; Bid No. AP 37‐15 Checked Baggage Screening Destin – Fort Walton Beach Airport Dear Mr. Stage, We have reviewed the bids submitted on April 29, 2015 for the above referenced project. The County had a total of three bidders. A summary of their bids is provided below: Base Alt 1 Alt 2 Alt 3 Alt 4 Total Lord and Son Construction, $3,502,100 $139,200 $75,400 $93,000 $17,300 $3,827,000 Inc. Cathey Construction and $3,515,582 $143,167 $77,864 $95,590 $18,027 $3,850,230 Development LLC Pinnacle Construction Support $3,890,326 $142,360 $77,063 $95,052 $17,600 $4,222,401 Group, Inc. Lord and Son Construction, Inc., (L&S) has been determined to be the lowest responsive bidder. Details of their bid are listed below: o History‐ L&S is based out of Fort Walton Beach and has been in business for 40 years. They have successfully performed numerous projects in the area, for the County of Okaloosa and at the Airport. o Size of Firm‐ Bonding capacity is $50M single project and $100M aggregate. o Subcontractor‐ The conveyor mechanical system equipment supplier and installer they identify Logan Teleflex. They have current relevant airport experience in baggage handling systems and have a good reputation throughout the industry. They are based out of Louisville Kentucky. 5020 West Linebaugh Avenue Suite 240 | Tampa, FL 33624 (813) 889-3892 | (813) 889-3893 Fax  o DBE participation‐ The County goal is 4.3%. L&S does not list any DBE suppliers or subcontractors but they have adequately completed the form “Statement of Good Faith Effort”. o A bid bond and copy of insurance was provided. All required forms were satisfactory completed. All six addendums were acknowledged. In our review, we found no major unbalanced unit prices and no irregularities with their bid. Funding‐ The cost for this project is funded exclusively through a $4,318,169 Other Transaction Agreement (OTA) agreement with the Department of Homeland Security Transportation Security Administration. No local funds are anticipated. A description of the alternates is provided below for your consideration. ALTERNATE No. 01: To furnish and install a new flat plate conveyor at the TC-1 line within the baggage make up area as part of the new BHS system. The work shall include programming, integration of the new flat plate, removal of the existing flat plate, and all work required for a complete and functioning system. ALTERNATE No. 02: To remove and reinstall the new temporary flat plate conveyor at the TC- 2 line within the baggage make-up area, as part of the new BHS system, after the temporary line is no longer needed. The work shall include programming, integration of the new flat plate, removal of the existing flat plate at TC-2, and all work required for a complete and functioning system. ALTERNATE No. 03: To furnish and install two new in-line power faced-baggage-diverters, that shall be networked with the entire BHS system, including removal of the two existing diverters between the ticket counter and the Baggage Screening area (CBIS), if this alternate is accepted by the owner. ALTERNATE No. 04: To furnish and provide Owner-Directed Baggage Handling System software and integration Programming modifications after Initial Owner and TSA Acceptance and completion of the project. The Base Bid shall include layout and programming of the entire baggage handling system through the motor control panel to achieve the sequence of operations and throughput described in other sections of the specifications or drawings. The combination of the base bid and all four alternates exceeds the OTA amount when combined with A/E Construction Management Services. Based on this and correspondence with the TSA, we recommend forgoing Alternate #1 and Alternate #4 and proceeding with Alternates 2, and 3 only. With this scenario, we have re‐evaluated the bid totals and found L&S to still be the lowest responsive bidder. Summarized below: Base Alt 1 Alt 2 Alt 3 Alt 4 Total Lord and Son Construction, Inc. $3,502,100 ‐ $75,400 $93,000 ‐ $3,670,500 Cathey Construction and $3,515,582 ‐ $77,864 $95,590 ‐ $3,689,036 Development LLC Pinnacle Construction Support $3,890,326 ‐ $77,063 $95,052 ‐ $4,062,441 Group, Inc This scenario leaves a balance of $77,018 in the OTA. 5020 West Linebaugh Avenue Suite 240 | Tampa, FL 33624 (813) 889-3892 | (813) 889-3893 Fax In summary, it is our opinion the bid is complete and responsive. Baker recommends award of the contract to Lord and Son Construction Inc. for the Base Bid and Alternates 2, and 3, in the amount of $3,670,500 subject to County Purchasing review and Okaloosa County Board of County Commissioners’ approval. Should you have questions, please advise. Sincerely, Michael Baker Jr. Inc. Doug Hambrecht, P.E. Project Manager 5020 West Linebaugh Avenue Suite 240 | Tampa, FL 33624 (813) 889-3892 | (813) 889-3893 Fax