Okaloosa County BOCC — March 17, 2015 — Task Order 3 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: C13-2069-WS TASK ORDER #: 3 TASK ORDER AMOUNT: $ 82,500.00 OFFERED BY CONSULTANT: CH2M HILL Engineers, Inc FIRM'S NAME David Stejskal REPJSENTATIVE S PRINTED NAME c\fl—/@ /(Z/Qg;) SIGNATURE 7 Geographic Operations Manager Urwlys TITLE RECOMMENDED FOR APPROVAL (Department Director) R SIGNATURE V'V Water & Sewer Director TITLE 2/27/20l5 DATE ot COLV?ADMWATOR (if applicable) Sl DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) $25,000 or less approved by Purchasing Director Between $25,001 and $50,000 approved by Purchasing Director and County Administrator In excess of $50,000 approved by the Board. \/ L(A_\Lt\bl@ lLJJL PUR@\SING DIRECTOR 2, , ferdiverd. 3z DATE CHAIRMAN (if applicable) DATE CONTRACT #C13-2069-WS Task Order 3 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED OCTOBER 1, 2013 FOR THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA (COUNTY), WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO: Professional Engineering Services for Water Supply Alternatives Analysis Article A. Purpose: Okaloosa County (COUNTY) is working to plan for the development of an additional potable water source to meet the future needs of the County's citizens, businesses and military establishments. In 2006, the North West Florida Water Management District (NWFWMD) completed an alternative evaluation of potential water supply projects for the COUNTY, which identified approaches for increasing water supply capacity in the future. Follow up evaluations and studies were completed, including the Water Supply Needs Analysis-Okaloosa County Technical Memorandum (TM), which was completed in July 2012. This TM presents four potential alternatives including: 1) No Action Alternative, 2) Surface Water Offline Reservoir, 3) Surface Water Direct Withdrawal, and 4) Enhanced Conservation and or Reuse Alternative. The purpose of this project is to ensure that a range of alternatives, to include all reasonable alternatives, is considered and fully analyzed prior to proceeding further with identifying a preferred alternative. This Scope of Work (SOW) will confirm, refine and evaluate, where needed, the four water supply alternatives presented in the July 2012 TM. In addition, as per the recommendation from the TM, this SOW will further examine potentially practicable alternatives for meeting the County's overall future needs, including alternate water sources (i.e., surface water, groundwater, or other appropriate naturally occurring sources, and other techniques to enhance, sustain, or optimize the naturally occurring sources (e.g., water conservation, use of reclaimed water, water supply systems interconnections, artificial recharge of aquifer.)) A key component of this SOW will be to analyze water supply alternatives in order to apbropriately capture all effects (economic, environmental and social) associated with plan selection leading implementation by OCWS. Article B. Scope of Services Task 1- Define Range of Water Supply Alternatives Given the on-going concerns regarding the sustainability of Floridian aquifer groundwater production along the coast, the draft 2013 water supply alternatives (WSA) from the NWFWMD notes that future demands may be met through development of alternative inland groundwater or surface water sources and that the NWFWMD will continue to evaluate alternative sources under the Regional Water Supply Plan (RWSP) including surface water, expanded use of the sand and gravel aquifer, conservation, and reuse. In light of these recent revisions, there is a need to further define the appropriate methodology for the evaluation of the alternatives with the intent of building on the existing TMs prepared to date. In conjunction with tasks to be completed by the U.S Army Corps of Engineers Mobile District {(USACE), CH2M HILL will assist the COUNTY to further define the appropriate methodology for the evaluation of the alternatives in light of these recent revisions with the intent of building on the TMs prepared to date. Task 1 will revisit the alternatives summarized in the 2012 TM. The work CH2M HILL will complete includes: 1. Obtain updated demand projection data from NWFWMD. 2. Rerun the existing demand forecast model using the most recent NWFWMD demand projections for Okaloosa County as well as adjustments, as appropriate, to better characterize each of the alternatives, i.e. water use reduction potential, etc. PAGE 2 FEBRUARY 24, 2015 3. Work with the USACE to develop a series of informational fact sheets. Task 2-Public Meetings/Open House on Preliminary Water Supply CH2M HILL will participate in a series of public meetings to be held in Okaloosa County to assist the COUNTY in soliciting feedback on the preliminary Water Supply Alternatives from local stakeholders. For this task, one (1) representative from CH2M HILL will attend up to two (2) meetings and/or open houses. USACE will develop all of the materials for the events. Task 3- Evaluation of Water Supply Alternatives Based on the feedback on methodology solicited in Task 1 and the local stakeholder feedback collected in Task 2, CH2M HILL will establish criteria for evaluating each of the alternatives carried forward using a series of economic, operational, environmental, and community factors. Using a spreadsheet analysis, the alternatives will be assessed based on their ability to meet the project's overall purpose of providing additional water supplies in the future and redundancy during drought or emergency conditions, their relative cost and their potential for significant impacts as part of future NEPA analysis. Task 4- Water Supply Alternative Evaluation Technical Memorandum TM A Water Supply Alternative Evaluation TM will be prepared upon the completion of Tasks 1, 2 and 3 to summarize the evaluation framework, the process, and the results of the alternative evaluations and identify the next steps. The TM will incorporate the results of worked completed by USACE in conjunction with this study and will provide the COUNTY with an analysis of reasonable alternatives to carry the preferred alternative forward, if warranted to implementation. A draft TM will be provided electronically to the COUNTY for their review. After the COUNTY’s review, a meeting between CH2M HILL, USACE, and the COUNTY will be conducted to review and discuss the results. COUNTY comments will be consolidated and transmitted to CH2M HILL. CH2M HILL will incorporate any comments, produce the final TM, and provide three (3) hard copies and an electronic copy to the COUNTY. Assumptions and Specific Conditions The following assumptions have been taken into consideration in the preparation of this Scope of Services and compensation. Should deviations from these assumptions be required to deliver the services described in this Scope of Services, the scope of work and compensation shall be modified accordingly and approved by COUNTY in writing prior to executing the changes to the Scope of Services. - The delivery of all tasks are reliant on work completed and information provided by others, including results of analyses to be completed by the USACE. CH2M HILL’s ability to complete all tasks within scheduled timeframes may be affected if work by others is not completed and if data generated and maintained by others is not provided within the timeframes anticipated at the time the work schedule was set. - CH2M HILL's project manager will attend the public meetings/open house and meeting with OCWS in person. Coordination of public meetings/open houses is the responsibility of the USACE. CH2M HILL technical staff will attend public meetings/open houses to support the USACE and answer questions related to work completed by CH2M HILL but will not be responsible for preparing and making presentations. - Work will be complete within 18 months of the NTP in accordance with the schedule outlined by the USACE in their agreement with the COUNTY. - The scope of work included with Phase IV Planning Assistance to States Agreement between the USACE and the COUNTY dated January 12, 2015 (AGREEMENT) is incorporated by reference to this task order. The task identified in the AGREEMENT to be performed by “OCWS” will be performed by CH2M HILL as outlined in the Task Order. PAGE 3 FEBRUARY 24, 2015 Article C. Compensation Provisions: As compensation for providing the services described in this Task Order 3, the COUNTY shall pay the CONSULTANT in accordance with Section 5 — Amount and Method of Payment of the October 1, 2013 Agreement. Compensation for services for this Task Order will be a lump sum amount of $82,500 The CONSULTANT will keep the COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. Article D. Period of Service - Authorization to Proceed — Upon Execution of Task Order - Termination —September 30, 2016 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties and between the CH2M HILL’s subcontractors shall be through the Authorized Representatives: For Okaloosa County Water & Sewer: For CH2M HILL: Name: Jeff Littrell, Water and Sewer Director Name: David Stejskal, Project Manager Address: 1804 Lewis Turner Blvd., Suite 300, Address: 25 West Cedar Street, Suite 560 Fort Walton Beach, Florida 32547 Pensacola, FL 32502 Telephone: (850) 651-7172 Telephone: (850) 438-2740, ext 59140 Article F. Authorization: Task Order 3 is effective , 2015. Recommended for approval (Department Head) by: | Accepted for the CONSULTANT by: T L Name: Jeff Littrell | Name: David Stejskal Title: Director, Okaloosa County Water & Sewer Title: Geographic Operations Mgr, CH2M HILL 4 . 2/271] 2% . ; Date: / 7/ 5 Date: 2/94 /44 R KKK L\ KRR R KK