Okaloosa County School Board — Workshop Meeting, July 23, 2015 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,495.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-07-27.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Renaissance Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $127,629.45 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchases from Renaissance Learning for a total amount of $127,629.45 for web-based subscriptions, effective August 1, 2015 through July 31, 2016. Public Content Request approval of the purchases from Renaissance Learning for web- based subscriptions, STAR Subscription Renewal in the amount of $5,402.95 and AR Subscription Renewal in the amount of $122,226.50, for a total amount of $127,629.45. Affected schools are listed on the attached quotes. The purchases are exempt under 6A-1.012(11)(b). Funding will be paid from general funds, project 6123 Reading Instruction. The subscriptions are effective August 1, 2015 through July 31, 2016. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments AR Quote.pdf (185 KB) STAR Quote.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $25,000: AAON, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,667.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District-wide - HVAC Replacement Recommended Action : Motion to approve the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. Public Content Request approval of the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. This purchase is exempt through a Factory Direct Agreement with AAON. Copies of the quote and agreement are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AAON.pdf (1,054 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: SWC-314RJ Commodity Food, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods. Public Content Request approval to tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods, based on fixed pricing from multiple vendors. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires June 30, 2016. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments SWC-314RJ COMMODITY BID TAB.pdf (9,610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On bid Purchase Over $25,000: BSN Sports, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,045.93 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Fort Walton Beach High School's purchase from BSN Sports in the amount of $32,045.93 to purchase weight equipment. Public Content Motion to approve Fort Walton Beach High School's purchase from BSN Sports in the amount of $32,045.93 to purchase weight equipment. This purchase is being made through US Communities Harford Co Bid #RFP 10- JLH-001 Athletic Supplies & PE Equipment, which was previously approved by the School Board on 4/8/2004. Funds will be paid from general funds. A copy of the quote is attached. For additional information, please contact Tommy Johnson, Athletic Director, Fort Walton Beach High School at (850) 833-3300. File Attachments BSN SPORTS.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #16-35 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,100.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #16-35 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the  amount of $12,100 to provide Color Guard Instruction. Public Content Request approval of Service Agreement #16-35 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $1,100.00 per month for up to eleven (11) months, for a total contact amount not to exceed $12,100.00. Funding will be paid from Internal Funds, General Band. The Agreement is effective August 1, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 16-35.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #16-36 Kerianne Klug,