Okaloosa County School Board — Workshop Meeting, July 23, 2015

Thursday, July 23, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Moment of Silence Meeting : Jul 23, 2015 - Workshop Meeting Type : 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Jul 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jul 23, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 25 - July 8.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 25 - July 8.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreement Under The $5,000 Threshold For Internal Funds and $2,500 for Budgetary Funds, presented by Vince  Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. - APRIL - JUNE 2015.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district or schools at a value up to $5,000 for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE APRIL - JUNE 2015.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under The $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by district or schools at a value less than $5,000 for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - APR - JUN 2015.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Professional Development Certification Program, presented by Karen Peek, Program Director of Evaluation and Certification Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content The attached notice explains the new OCSD Professional Development Certification Program. File Attachments Professional Development Certification Program.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 Review of Current District Procedures in Athletics and Physical Education Dealing with Inclement Weather Conditions, presented by Andy Johnson, Specialist, Student Intervention Services Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content This is to provide School Board Members with information in regards to current district procedures in athletics and physical education dealing with inclement weather conditions. File Attachments Heat Policy PowerPoint.pdf (1,081 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the July 7, 2015 Special Meeting; Minutes of Student Disciplinary Hearing of July 9, 2015; Minutes of Workshop Meeting of July 9, 2015; Minutes of Regular Meeting of July 13, 2015, recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the July 7, 2015 Special Meeting; Minutes of Student Disciplinary Hearing of July 9, 2015; Minutes of Workshop Meeting of July 9, 2015; Minutes of Regular Meeting of July 13, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 7-7-2015 Attorney-Client Session DRAFT.pdf (23 KB) 7-9-2015 Workshop DRAFT.pdf (200 KB) 7-13-2015 Meeting DRAFT.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Florida School Board Association Dues 2015-2016 in the amount of $21,766.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,766.00 Budgeted : Yes Budget Source : General Fund - School Board Department Budget Recommended Action : Motion to approve payment of the Florida School Board Association dues for 2015-2016 in the amount of $21,766.00. Public Content The 2015-2016 dues are the same as for the previous eight (8) years. File Attachments FSBA Invoice.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Northwest Florida Manufacturers Council Affiliate Member Dues 2015-2016 in the amount of $1,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : Yes Budget Source : General Fund - School Board Department Budget Recommended Action : Motion to approve payment of the Northwest Florida Manufacturers Council Affiliate Member dues for 2015-2016 in the amount of $1,500.00. File Attachments NWF Manufacturers Council Invoice.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for fencing in the amount of $8,000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for fencing in the amount of $8,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for fencing in the amount of $8,000.00. The remaining cost will be paid by the school. File Attachments Wright ES Fence Quote.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for 10th grade liberal arts math in the amount of $2,144.75, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting :  Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,144.75 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for 10th grade liberal arts math in the amount of 2,144.75. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for iPad in the amount of $2,144.75. File Attachments 10th grade liberal arts math.pdf (208 KB) FWBHS iPad Quote.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for an electronic school sign in the amount of $10,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds and Destin Elementary School Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for an electronic school sign in the amount of $10,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for an electronic school sign in the amount of $10,000.00. The remaining cost will be paid by the school. File Attachments Destin ES Sign Quote.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for June 2015, totaling $53,031,663.35; and Bank Transfers for June 2015, totaling $29,070,000.00, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $53,031,663.35 and Bank Transfers in the amount of $29,070,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for June 2015, totaling $53,031,663.35; and Bank Transfers for June 2015, totaling $29,070,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register June 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,312.29 Budgeted : Yes Budget Source : General Fund, Project 9015 Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-27-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,495.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-07-27.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Renaissance Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $127,629.45 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchases from Renaissance Learning for a total amount of $127,629.45 for web-based subscriptions, effective August 1, 2015 through July 31, 2016. Public Content Request approval of the purchases from Renaissance Learning for web- based subscriptions, STAR Subscription Renewal in the amount of $5,402.95 and AR Subscription Renewal in the amount of $122,226.50, for a total amount of $127,629.45. Affected schools are listed on the attached quotes. The purchases are exempt under 6A-1.012(11)(b). Funding will be paid from general funds, project 6123 Reading Instruction. The subscriptions are effective August 1, 2015 through July 31, 2016. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments AR Quote.pdf (185 KB) STAR Quote.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $25,000: AAON, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,667.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District-wide - HVAC Replacement Recommended Action : Motion to approve the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. Public Content Request approval of the purchase from AAON in the amount of $32,667 to purchase a high performance packaged air conditioning unit to be installed at Florosa Elementary School. This purchase is exempt through a Factory Direct Agreement with AAON. Copies of the quote and agreement are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AAON.pdf (1,054 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: SWC-314RJ Commodity Food, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods. Public Content Request approval to tag-on with Volusia County, FL on bid SWC-314RJ Commodity Food to process bulk USDA commodity foods, based on fixed pricing from multiple vendors. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires June 30, 2016. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments SWC-314RJ COMMODITY BID TAB.pdf (9,610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On bid Purchase Over $25,000: BSN Sports, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,045.93 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Fort Walton Beach High School's purchase from BSN Sports in the amount of $32,045.93 to purchase weight equipment. Public Content Motion to approve Fort Walton Beach High School's purchase from BSN Sports in the amount of $32,045.93 to purchase weight equipment. This purchase is being made through US Communities Harford Co Bid #RFP 10- JLH-001 Athletic Supplies & PE Equipment, which was previously approved by the School Board on 4/8/2004. Funds will be paid from general funds. A copy of the quote is attached. For additional information, please contact Tommy Johnson, Athletic Director, Fort Walton Beach High School at (850) 833-3300. File Attachments BSN SPORTS.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #16-35 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,100.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #16-35 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the  amount of $12,100 to provide Color Guard Instruction. Public Content Request approval of Service Agreement #16-35 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, to provide Color Guard Instruction. The Provider will be paid $1,100.00 per month for up to eleven (11) months, for a total contact amount not to exceed $12,100.00. Funding will be paid from Internal Funds, General Band. The Agreement is effective August 1, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 16-35.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #16-36 Kerianne Klug, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,050.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action :  Motion to approve Service Agreement #16-36 between Kerianne Klug and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the amount of $6,050 to provide Color Guard Instruction. Public Content Request approval of Service Agreement #16-36 between Kerianne Klug and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the amount of $6,050 to provide Color Guard Instruction. The Provider will be paid $550.00 per month for up to eleven (11) months, for a total contract amount not to exceed $6,050.00. Funding will be paid from Internal Funds, General Band. The Agreement is effective August 1, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 16-36.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Service Agreement #16-38 Literacy Links, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,000.00 Budgeted : Yes Budget Source : Special Revenue, Project, 6401 Title 1 Recommended Action : Motion to approve Service Agreement #16-38 between Literacy Links and The School Board of Okaloosa County, FL, on behalf of the Title 1 Department, in the amount of $22,000.00, to provide Professional Development for Title 1 teachers. Public Content Motion to approve Service Agreement #16-38 between Literacy Links and The School Board of Okaloosa County, FL, on behalf of the Title 1 Department, in the amount of $22,000.00, to provide Professional Development for Title 1 teachers. The Provider will be paid $2,200.00 per day for up to ten (10) days, for a total contract amount not to exceed $22,000.00. Funds will be paid from Special Revenue, Project, 6401 Title 1. The Agreement is effective August 11, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments SA# 16-38.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Service Agreement #16-39 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,896.00 Budgeted : Yes Budget Source : Special Revenue, Project 6412, Homeless Children and Youth Recommended Action : Motion to approve Service Agreement #16-39 between Pat Ell and The School Board of Okaloosa County, FL, on behalf of the Title X Department, in the amount of $3,896.00, to provide Collaboration Services. Public Content Motion to approve Service Agreement #16-39 between Pat Ell and The School Board of Okaloosa County, FL, on behalf of the Title X Department, in the amount of $3,896.00, to provide Collaboration Services. The Provider will be paid $16.00 per hour for up to 243.50 hours, for a total contract amount not to exceed $3,896.00. Funds will be paid from Special Revenue, Project 6412, Homeless Children and Youth, The Agreement is effective August 10, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1/Title X at (850) 301-3008. File Attachments SA# 16-39.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Service Agreement #16-40 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,300.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Dance Team Recommended Action : Motion to approve Service Agreement #16-40 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide Choreography Services. Public Content Request approval of Service Agreement #16-40 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, to provide Choreography Services. The Provider will be paid $140.00 per hour for up to forty-five (45) hours, for a contract amount not to exceed $6,300.00. Funds will be paid from Internal Funds, Ruckel Dance Team. The Agreement is effective July 31, 2015 through September 2, 2015 and a copy is attached. For additional information, please contact Kendall Cragin, Ruckel Middle School at (850) 833-4142. File Attachments SA# 16-40.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2015 Absolute Date : Jul 27, 2015 Recommended Action : Motion to approve Attendance Waivers as presented File Attachments 7-27-2015 Attendance Waiver List.pdf (1,468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 CIW Academy Agreement between the School Board of Okaloosa County and Certification Partners, LLC, presented by April Bransome, Specialist, Career and Technical Education, and recommended by the Superintendent for approval. Meeting :  Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2015 Absolute Date : Aug 10, 2015 Fiscal Impact : Yes Dollar Amount : $23,130.00 Budgeted : Yes Budget Source : Each school will purchase the curriculum and exams through earned CAPE funds. Recommended Action : Motion to approve the CIW Academy Agreement between the School Board of Okaloosa County and Certification Partners, LLC., for 2015-2016 in the amount of $23,130.00. Public Content The Okaloosa County School District offers Web Design courses in all the middle schools and high schools. The courses afford the opportunity for students to take the CIW Site Development Associate, CIW Web Design Specialist, and the CIW Advanced HTML5 and CSS3 industry certification exams. For the 2015-2016 school year, individual schools will purchase the online curriculum for students to use in their classrooms to assist them in studying for taking and passing the certification exams. The curriculum will be purchased by each individual school through their CAPE funds. In order for the schools to be eligible to use the online curriculum, Certification Partners requires the Okaloosa County School District to enter into the CIW Academy Agreement that gives the schools the sole use and benefit of a limited, non-exclusive, non-transferable license to use and reproduce in copy the copyrighted Official CIW Curriculum for classroom instruction and/or to deliver the Courseware to the enrolled students online. File Attachments CIW-Signed-Academy-Agreement-07082015.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College for 2015-2016, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Inter- Institutional Early College/ Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College, effective August 19, 2015 through July 31, 2016. Public Content 2015-2016 Dual Enrollment Articulation Agreement between Okaloosa County Schools and Northwest Florida State College. File Attachments Okaloosa County 2015-16 Articulation Agreement Final (2).pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.23 Title I Part A Federal Grant Application, presented by Dr. Sandy Arteaga, Title I/X Specialist and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,478,300.00 Budgeted : Yes Budget Source : Title I Part A Federal Funds Recommended Action : Motion to approve the Title I Part A Federal Grant Application. Public Content The Title I Part A Grant is federal funds provided to financially assist Elementary Schools with high percentages of children from low-income families. Funds are used to provide: remediation teachers, instructional coaches, technology, software subscriptions, supplies, after school remediation, transportation, and parental involvement. Per Florida Department of Education - school districts were required to submit an initial application for Title I funds before June 30, 2015, even though the Continuous Improvement Management System (CIMS) was not fully functional and the allocation amount was subject to change. On June 22, 2015, the initial application was approved by the School Board for an allocation amount estimated at $6,468,190. The final Title I calculation, based on the completed CMIS, is now $6,478,300. This is an increase of $10,110. File Attachments TIPA grant planning 15-16 all schools with funds.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Modification to the Jobs for Florida's Graduates Grant for Choctawhatchee High School and Crestview High School and Termination of Jobs for Florida's Graduates Grant for Fort Walton Beach High School, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $80,000.00 Recommended Action : Motion to approve modifications to the Jobs for Florida's Graduates Grant at Choctawhatchee High School and Crestview High School and to terminate the Jobs for Florida's Graduates Grant at Fort Walton Beach High School. Public Content Modification to the JFG Grant for Choctawhatchee High School and Crestview High School and Termination of JFG Grant for Fort Walton Beach High School. File Attachments Okaloosa Letter July 2015.pdf (245 KB) Choctawhatchee HS MOU 15-16.pdf (147 KB) JFG MOU Crestview.pdf (1,767 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Okaloosa County School District 2015-2016 Pupil Progression Plan, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Moiton to approve 2015-2016 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new polices, procedures and legislation in effect for the 2015-2016 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Upon approval by the School Board, the PPP will be available on the OCSD website. File Attachments PPP 2015 FINAL.pdf (1,822 KB) 2015-2016 PPP Revisions - FINAL.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Contract between the School Board of Okaloosa County and Northwest Florida Ballet, Inc., for the Northwest Florida Ballet Academie for  the 2015-2016 school year, presented by Marcus Chambers, Assistant Superintendent for Curriculum, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and Northwest Florida Ballet, Inc., for the Northwest Florida Ballet Academie for the 2015-2016 school year. Public Content This is a renewal contract for the Northwest Florida Ballet Academie, effective July 1, 2015 through June 30, 2016. File Attachments NWF BALLET 2015-2016.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 2014-2015 State Equity Report, presented by Steve Chapman, Equity Specialist, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action :  Moiton to approve the 2014-2015 State Equity Report. Public Content The Annual State Equity report is a means to evaluate our district's progress in complying with the Florida Educational Equity Act. Attached is the report that will be turned into the DOE and a brief overview of the report. File Attachments 2014-2015 State Equity Review - Report.pdf (36,534 KB) 2014-2015 State Equity Review Powerpoint 2.pdf (574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments July 27, 2015 Instructional Board Report.pdf (41 KB) July 27, 2015 Ed Support Board Report.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJuly27th2015.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.30 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee EID#114851. Public Content The purpose of this item is to suspended employee EID# 114851. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jul 23, 2015 - Workshop Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 23, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out of State Student Trip Requests, Submitted by the Superintendent Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content Out of State Student Trip Requests approved by the Superintendent File Attachments 7.27.15.pdf (148 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 23, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Designation of School Board Members to serve as the Legislative Liaison and Alternate on the Florida School Boards Association Legislative Committee Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to designate (board member) to serve as the Board's Legislative Liaison and (board member) to serve as the alternate on the Florida School Boards Association Legislative Committee through June 2016. Public Content In order to encourage equal representation of all school boards in our legislative efforts, the FSBA Bylaws call for each school board to annually designate a school board member, and an alternate, to serve on the FSBA Legislative Committee. During the Annual Summer Conference in June, the FSBA membership approved a revision to the FSBA Bylaws that changed the time frame for the designation of FSBA Legislative Committee representative so that it would align with the time frame for school board members to sign up to serve on other FSBA Committees and Subcommittees. Prior to this Bylaws revision, school boards were asked to make this selection during the annual Organization Meeting that is typically held in November. Under this former Bylaws provision, the term of service for the district Legislative Committee representative and alternate would span from November 2014 through November 2015. However, as amended, the FSBA Bylaws now require each district school board to designate a Legislative Committee representative and alternate annually in June. As a result, the term of service for the district Legislative Committee representative and alternate would span from June 2015 to June 2016. As we transition to this new time frame to implement this Bylaws revision, we ask each school board to pursue one of these two options: Option 1 -- Retain your district’s current FSBA Legislative Committee representative and alternate through June 2016. Option 2 -- Designate a new FSBA Legislative Committee representative and alternate to serve from the date of the designation through June 2016. Mr. Destin currently serves as the Board's liaison and Dr. White as the alternate. 14. Board Members' Announcements/Request for Information Subject : 14.2 Board Members' Announcements/Request for Information Meeting : Jul 23, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Required Local Effort Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Required Local Effort. 15. Public Hearing Subject : 15.2 Basic Discretionary Operating Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Basic Discretionary Operating. 15. Public Hearing Subject : 15.3 Capital Outlay Millage Rate, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the tentative Millage Rate for Capital Outlay. 15. Public Hearing Subject : 15.4 Total Millage Levy, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the tentative Total Millage Levy. 15. Public Hearing Subject : 15.5 Resolution 15-02 Adopting the Tentative Millage Rates for Fiscal Year 2015-2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve Resolution 15-02 Adopting the Tentative Millage Rates for Fiscal Year 2015-2016. File Attachments TRIM Resolution 15-02 - Millage Rates - Adopted by School Board.pdf (28 KB) 15. Public Hearing Subject : 15.6 Preliminary and Tentative Budget for Fiscal Year 2015-2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Preliminary and Tentative Budget for Fiscal Year 2015-2016. 15. Public Hearing Subject : 15.7 Resolution 15-03 Adopting the Preliminary and Tentative Budget for Fiscal Year 2015-2016, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve Resolution 15-03 Adopting the Preliminary and Tentative Budget for Fiscal Year 2015-2016. File Attachments TRIM Resolution 15-03- Budget - Adopted.pdf (28 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jul 23, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on July 23, 2015, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on July 23, 2015, beginning at 9:00 a.m. This meeting is open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 27, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Proposed Preliminary and Tentative Budget and Millage for 2015-2016 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.