Okaloosa County School Board — Workshop Meeting, July 23, 2015 — reading text

Thursday, July 23, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Moment of Silence Meeting : Jul 23, 2015 - Workshop Meeting Type : 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Jul 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jul 23, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 25 - July 8.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 25 - July 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 25 - July 8.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreement Under The $5,000 Threshold For Internal Funds and $2,500 for Budgetary Funds, presented by Vince  Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. - APRIL - JUNE 2015.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district or schools at a value up to $5,000 for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE APRIL - JUNE 2015.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under The $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jul 23, 2015 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by district or schools at a value less than $5,000 for the second quarter of 2015, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - APR - JUN 2015.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Professional Development Certification Program, presented by Karen Peek, Program Director of Evaluation and Certification Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content The attached notice explains the new OCSD Professional Development Certification Program. File Attachments Professional Development Certification Program.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 Review of Current District Procedures in Athletics and Physical Education Dealing with Inclement Weather Conditions, presented by Andy Johnson, Specialist, Student Intervention Services Meeting : Jul 23, 2015 - Workshop Meeting Type : Report Public Content This is to provide School Board Members with information in regards to current district procedures in athletics and physical education dealing with inclement weather conditions. File Attachments Heat Policy PowerPoint.pdf (1,081 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the July 7, 2015 Special Meeting; Minutes of Student Disciplinary Hearing of July 9, 2015; Minutes of Workshop Meeting of July 9, 2015; Minutes of Regular Meeting of July 13, 2015, recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the July 7, 2015 Special Meeting; Minutes of Student Disciplinary Hearing of July 9, 2015; Minutes of Workshop Meeting of July 9, 2015; Minutes of Regular Meeting of July 13, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 7-7-2015 Attorney-Client Session DRAFT.pdf (23 KB) 7-9-2015 Workshop DRAFT.pdf (200 KB) 7-13-2015 Meeting DRAFT.pdf (277 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Florida School Board Association Dues 2015-2016 in the amount of $21,766.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jul 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,766.00 Budgeted : Yes Budget Source : General Fund - School Board Department Budget Recommended Action : Motion to approve payment of the Florida School Board Association dues for 2015-2016 in the amount of $21,766.00. Public Content The 2015-2016 dues are the same as for the previous eight (8) years. File Attachments FSBA Invoice.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an