Okaloosa County BOCC — October 23, 2014 — VI.i. Film Commissioner — reading text

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: October 23, 2014 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Establish Film Commissioner as a County Employee Background The current contract for Emerald Coast Film Commission Services was awarded in January 2012 and expires in January 2015. If the TDC chooses to retain this contracted service, an RFQ must be issued next month as required by county policy. The TDC recommended an increase in the contractor’s compensation as part of the FY 2014-15 budget at its May 29 meeting. The FY 2014-15 recommended budget includes the following Film Commission expenses totaling $100K: compensation $45K, travel and trade shows $28K, and operating expenses $27K. Discussion In lieu of issuing an RFQ for Film Commission Services in preparation for the current contract expiration in January 2015, staff recommends internalizing the film commission within the Tourist Development Department. This action would enhance the performance of this position by the following: • Align our organizational structure with state and national norms • Enhance supervision of this position by management • Improve coordination with stakeholders, the agency, management and staff • Facilitate payment of expenses related to film commission activities TDC Recommendation to BCC Recommend approval to establish a new TDD staff position for Film Commissioner. The FY15 adjusted budget is estimated to be $116,200: • Salary & benefits $61,200 • Travel and trade shows $28,000 • Operating expenses $27,000