Okaloosa County School Board — Regular Meeting, September 12, 2022 — reading text

at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Application for Impact Aid under P.L.81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2022-2023. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Budget Amendment #11 - Fiscal Year 2021-2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $2,127,799.99 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2022: General Fund $ 759,590.58 Debt Service Funds (1,371.02) Capital Project Funds 826,216.37 Special Revenue Funds - Federal 333,743.00 Special Revenue Funds - Food Service 209,621.06 Total - All Funds $2,127,799.99 File Attachments !BA 11 - June 2022 Revised.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Revised Monthly Financial Statement for June 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2022. Public Content The revised financial statement for the month ending June 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-06-30 Revised.pdf (697 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 9-12-22.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,380.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-09-12.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane