Okaloosa County School Board — Regular Meeting, September 12, 2022

Monday, September 12, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Troy Hamilton, Rocky Bayou Baptist Church Pledge of Allegiance led by Tim Bryant *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 12, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Proclamation to Designate The Month of September, as "Childhood Cancer Awareness Month," presented by the Superintendent. Meeting : Sep 12, 2022 - Regular Meeting Type : Action, Recognition Recommended Action : Motion to adopt the Proclamation of National Childhood Cancer Awareness Month. Public Content In collaboration with Rally Foundation for Childhood Cancer Research, the Superintendent and The School Board of Okaloosa County recognize the month of September 2022 as "Childhood Cancer Awareness Month." For more information, please contact Teri Schroeder, Program Director, Student Services, at 850-833-3108. File Attachments Childhood Cancer Proclamation 2022.pdf (163 KB) Motion & Voting Motion to adopt the Proclamation of National Childhood Cancer Awareness Month. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (12 Month), Destin Middle School, recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of to the position of Assistant Principal II (12 Month), Destin Middle School. Motion & Voting Motion to approve the appointment of Lisa Tucker to the position of Assistant Principal II (12 Month), Destin Middle School. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 12, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 4 - 24, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Sep 12, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 4 - 24, 2022. File Attachments In-County Travel Aug 4-24.pdf (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of August 4 - 24, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Sep 12, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 4 - 24, 2022. File Attachments Out-of-County Travel Aug 4-24.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of FY 2022, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Service Agreements under the $5,000 April, 2022 thru June, 2022.pdf (82 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Adjusted Fixed Asset Inventory Based on Increase of the Asset Capitalization Threshold from $1,000 to $5,000 effective July 1, 2022, presented by Julie Perry, Chief Financial Officer. Meeting : Sep 12, 2022 - Regular Meeting Type : Report Public Content School Board Policy 02-15(A)(1) states “All equipment shall be listed on the District property control records that has a value equal to or exceeding limits established in §274.02, Florida Statutes.” Per Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments” and Florida Administrative Code 69I-73, “Tangible Personal Property Owned by Local Governments,” the District is increasing the threshold for property that is recorded in the fixed asset system from $1,000 to $5,000 beginning July 1, 2022. The attached report indicates the number and value of current assets, assets to be removed, and assets remaining by cost center. The District totals are summarized below. The assets will be removed effective July 1, 2022. Current Assets Assets to be Removed Remaining Assets (Original Value of $1,000 or (Original Value Less Than (Original Value of $5,000 or More) $5,000) More) No. of Assets 9,494 7,190 2,304 Original Value of $379,640,183.95 $14,748,372.74 $364,891,811.21 Assets Depreciation $208,691,710.16 $11,681,910.48 $197,009,799.68 Current Value of $170,948,473.79 $3,066,462.26 $167,882,011.53 Assets File Attachments Non-Land Assets With An Original Value Less Than $5000.pdf (145 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of August 18, 2022; Minutes of Regular Meeting of August 22, 2022, recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 18, 2022; Minutes of Regular Meeting of August 22, 2022. File Attachments 8-18-2022 Workshop - DRAFT.pdf (249 KB) 8-22-2022 Meeting - DRAFT.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,980.80, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $7,980.80 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,980.80. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $7,980.80. The remaining cost in the amount of $7,000.00 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $7,000.00. The remaining cost in the amount of $7,980.80 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds  to Shoal River Middle School for classroom projectors in the amount of $3,990.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $3,990.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for classroom projectors in the amount of $3,990.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for classroom projectors in the amount of $3,990.00. File Attachments Shoal River - Projectors.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Julie A. Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the advertisement of a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 02-17 Purchasing Procedures. The proposed revisions to the policy will update the purchasing and bidding thresholds of the school district. The recommended changes are attached. File Attachments Policy 02-17 Purchasing Procedures-REDLINED 8-30-2022.pdf (147 KB) !School Board Policy 2-17 Recommended Changes 2022-08-04.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2022. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2021-2022 AFR-Published 9.12.22.pdf (3,497 KB) !Fiscal Year 2021-2022 Program Cost Report 9-12-22.pdf (2,343 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Application for Impact Aid under P.L.81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2022-2023. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Budget Amendment #11 - Fiscal Year 2021-2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $2,127,799.99 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2022: General Fund $ 759,590.58 Debt Service Funds (1,371.02) Capital Project Funds 826,216.37 Special Revenue Funds - Federal 333,743.00 Special Revenue Funds - Food Service 209,621.06 Total - All Funds $2,127,799.99 File Attachments !BA 11 - June 2022 Revised.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Revised Monthly Financial Statement for June 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve Revised Monthly Financial Statement for June 2022. Public Content The revised financial statement for the month ending June 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-06-30 Revised.pdf (697 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 9-12-22.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,380.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-09-12.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Sole Source Purchase Over $25,000: Scholastic, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $51,483.52 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I- Part A Recommended Action : Motion to approve the purchase of Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. Public Content Request approval to purchase Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3401 Title I-Part A, and a copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (402 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Sole Source Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,864.00 Budgeted : Yes Budget Source : Federal Funds, Project 3415 Title IV- SS & AEG Recommended Action : Motion to approve the purchase of Study Island: Science Library software licenses for multiple schools totaling $70,864.00, effective September 16, 2022, through September 15, 2023. Public Content Request approval to purchase Study Island: Science Library software licenses for multiple schools totaling $70,864.00. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3415 Title IV-SS & AEG, and is effective September 16, 2022, through September 15, 2023. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (672 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Sole Source Purchase Over $25,000: ExploreLearning presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent)  Fiscal Impact : Yes Dollar Amount : $47,004.96 Budgeted : Yes Budget Source : Federal Funds, Project 3415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of Gizmos Science software licenses for multiple schools totaling $47,004.96, effective September 16, 2022, through September 15, 2023. Public Content Request approval to purchase Gizmos Science software licenses for multiple schools totaling $47,004.96. The purchase is made through Sole Source 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 3415 Title IV - SS & AEG. The contract is effective September 16, 2022, through September 15, 2023, and a copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments EXPLORELEARNING-GIZMOS QUOTE.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 ITB 23-01 UV-C Virus Kill Systems, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313 DW- Environmental/IAQ/T & B Recommended Action : Motion to approve the committee's recommendation to award ITB 23-01 UV-C Virus Kill Systems to Integrated Products, Inc., based on bid pricing, effective September 13, 2022, through September 12, 2023. Public Content Request approval to award ITB 23-01 UV-C Virus Kill Systems to Integrated Products, Inc., based on bid pricing. The contract will be used as needed and funding will be paid from Capital Funds, Project 2313 DW-Environmental/IAQ/T & B. The contract is effective September 13, 2022, through September 12, 2023, and copies of the award tabulation and bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB-23-01_TAB.pdf (88 KB) ITB 23-01 UV-C Virus Kill System.pdf (1,230 KB) ITB 23-01 Addendum 1.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 ITB 23-02 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding, Project 2313 DW- Environmental/IAQ/T & B Recommended Action : Motion to approve the committee's recommendation to award ITB 23-02 Indoor Air Quality Remediation to Curtis Remodeling and Paint, Inc. as Primary Provider and Servpro of West Pensacola as Secondary Provider, based on fixed pricing, effective through September 12, 2025. Public Content Request approval of the committee's recommendation to award ITB 23-02 Indoor Air Quality Remediation to Curtis Remodeling and Paint, Inc. as Primary Provider and Servpro of West Pensacola as Secondary Provider, based on fixed pricing. The contract will be used as needed and is effective through September 12, 2025. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION.pdf (135 KB) ITB 23-02 IAQ Remediation.pdf (1,850 KB) ITB 23-02 Addendum 1.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $566,695.00 Budgeted : Yes Budget Source : Capital Funds, Project 3390 - School iPad Program Recommended Action : Motion to approve the purchase of computer equipment, support and supplies from Apple Store for Education Institution for a total of $566,695.00. Public Content Request approval to purchase computer equipment, support and supplies from Apple Store for Education Institution for a total of $566,695.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Capital Funds, Project 3390 School iPad Program, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Grainger, presented by Vince Windham. Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $85,015.08 Budgeted : Yes Budget Source : General Funds, Project 1121 Triumph OTC Grant Recommended Action : Motion to approve the purchase of equipment from Grainger for Okaloosa Technical College, in the amount of $85,015.08. Public Content Request approval to purchase equipment from Grainger in the amount of $85,015.08. The purchase is made through State of Florida Contract #31160000-20-NASPO-ACS and will be paid from General Funds, Project 1121 Triumph OTC Grant. A copy of the quote is attached. For additional information, please contract Jon Williams, Principal, OTC, at (850) 833-3500. File Attachments GRAINGER QUOTE.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $140,336.00 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of vehicles from Alan Jay Fleet Sales for a total of $140,336.00. Public Content Request approval to purchase one (1) 2023 GMC Sierra 1500 Double Cab 2WD 6.5' Bed Work Truck 147" for the Maintenance Department in the amount of $37,451.00, and three (3) 2023 GMC Savana Cargo Vans 2500 135" WB for the Custodial Services Department at $34,295.00 each, for a total of $102,885.00, for a grand total of $140,336.00. Purchases are made from Alan Jay Fleet Sales through RFP 096-21-KM, and funding will be paid from Capital Funds, Project 0369 - DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159 and Bill Smith, Program Director, Custodial, at (850) 689-7890. File Attachments CUSTODIAL QUOTE.PDF (316 KB) MAINTENCE QUOTE.PDF (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $149,929.54 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0322 DW - Roofing Recommended Action : Motion to approve the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. Public Content Request approval of the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. The purchase is made through PAEC IFB 021-D. Funds will be paid from Capital Funds, Project 0322 DW - Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: Daikin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $40,934.45 Budgeted : Yes Budget Source : Capital Funds (1.500 mills), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. Public Content Request approval to purchase HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. The purchases are made through Omnia Contract #R200401, and funds will be paid from Capital Funds, Project 0319 - DW - HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments BOB SIKES ES QUOTE.pdf (255 KB) LONGWOOD ES QUOTE.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.500 mills or half-cent sales tax) Recommended Action : Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing, effective through September 23, 2023. Public Content Request approval to renew ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing. The contract will be used as needed and funds will be paid from Capital funds. The contract is effective through September 23, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 20-01.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Service Agreement #23-64 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, in an amount not to exceed $4,500.00, effective September 13, 2022, through May 30, 2023. Public Content Request approval of Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, to provide Band Instruction for double reed students. The Provider will be paid $50.00 per hour up to 90 hours, for a total contract amount not to exceed $4,500.00. Funding will be paid from Internal Funds, Band Boosters. The Agreement is effective September 13, 2022, through May 30, 2023, and a copy is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 23-64.pdf (262 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Service Agreement #23-65 Kiara Watson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,125.00 Budgeted : Yes Budget Source : Special Revenue, Project 3415 Title IV-SS & AEG Recommended Action : Motion to approve Service Agreement #23-65 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of the Curriculum &  Instruction Department-Title IV, in an amount not to exceed $13,125.00, effective September 13, 2022, through August 30, 2023. Public Content Request approval of Service Agreement #23-65 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department-Title IV, to provide Video Production Services. The Provider will be paid $85.00 per hour for pre- production, $250.00 per hour for production, $85.00 per hour for post-production, and $500.00-$1,000.00 per music licensing for a maximum of $2,187.50 per finished video, for a total contract amount not to exceed $13,125.00. Funding will be paid from Special Revenue, Project 3415 Title IV-SS & AEG. The Agreement is effective September 13, 2022, through August 30, 2023, and a copy is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 23-65.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.26 Service Agreement #23-67 Ann Leffard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #23-67 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Shoal River Middle School, in an amount not to exceed $1,500.00, effective September 13, 2022, through May 25, 2023. Public Content Request approval of Service Agreement #23-67 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Shoal River Middle School, to provide Band Instruction to flute students. The Provider will be paid $60.00 per day for up to 25 days, for a total contract amount not to exceed $1,500.00. Funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Emilia Tenore, Band Director, Shoal River Middle School, at (850) 689-7229. File Attachments SA# 23-67.pdf (273 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.27 Service Agreement #23-70 Chrissy Miller, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,400.00 Budgeted : Yes Budget Source : Internal Funds, Indianettes Recommended Action : Motion to approve Service Agreement #23-70 between Chrissy Miller and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, in an amount not to exceed $6,400.00, effective September 13, 2022, through June 30, 2023. Public Content Request approval of Service Agreement #23-70 between Chrissy Miller and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, to provide Choreography Instruction for the Indianettes. The Provider will be paid $400.00 per dancer for up to eleven dancers for Varsity Game Day and Hip Hop Choreography, for a total of $4,400.00. Any additional choreography/tryouts or judging will be paid at $25.00 per hour, for up to $1,000.00. Choreographer may also be paid to attend Regional, State, and National events, for up to $1,000.00, for a total contract amount not to exceed $6,400.00. Funding will be paid from Internal Funds, Indianettes. The Agreement is effective September 13, 2022, through June 30, 2023, and a copy is attached. For additional information, please contact Dee Dee Shank, Indianette Coach/Sponsor, at (850) 833-3614. File Attachments SA# 23-70.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda  items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.28 Service Agreement #23-75 Ann Leffard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #23-75 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $1,500.00, effective September 13, 2022, through May 25, 2023. Public Content Request approval of Service Agreement #23-75 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Instruction for flute students. The Provider will be paid $60.00 per day for up to 25 days, for a total contract amount not to exceed $1,500.00, and funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments DAVDISON MIDDLE SA# 23-75 ANN LEFFARD.pdf (267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.29 Service Agreement #23-76 Wayne Whitman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #23-76 between Wayne Whitman and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $1,000.00, effective September 13, 2022, through May 25, 2023. Public Content Request approval of Service Agreement #23-76 between Wayne Whitman and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Music Instruction. The Provider will be paid $50.00 per day for up to 20 days, for a total contract amount not to exceed $1,000.00, and funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments DAVIDSON MIDDLE SA#23-76 WAYNE WHITMAN.pdf (263 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.30 Request Change for PO#23000019 to Bay District Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,000.00 Budgeted : Yes Budget Source : General Funds, Project 6088 Prof Develop Certification Pgm Recommended Action : Motion to approve the request to increase PO#23000019 in the amount of $6,000.00, to Bay District Schools for Beacon Educator subscription services, for a revised total of $33,000.00. Public Content Request approval to increase PO#23000019 to Bay District Schools $6000.00 to cover the full year of Beacon trainings for the professional development program, for a revised total of $33,000.00. Additional funds will be paid from General Funds, Project 6088 Professional Development Certification Program, and copies of the change order and revised agreement are attached. For additional information, please contact Karen Peek, at (850) 833-5853. File Attachments Change Order for PO#23000019 Bay District Schools - 08-19-2022.pdf (19 KB) BEACON EDUCATOR AGREEMENT.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.31 Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida, and Big Brothers Big Sisters of Northwest Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Fiscal Impact : No Recommended Action : Motion to approve the Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida and Big  Brothers Big Sisters of Northwest Florida, effective July 1, 2022, through June 30, 2023. Public Content The MOU renewal with Big Brothers Big Sisters provides school-based mentors for the 2022-2023 School year. For additional information, please contact Steve Horton, (850) 689-7117. File Attachments BBBS MOU.pdf (619 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.32 ReadingPals Memorandum of Understanding between United Way Emerald Coast and the School Board of Okaloosa County, Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the ReadingPals Memorandum of Understanding between United Way Emerald Coast and the School Board of Okaloosa County, Florida, effective, July 30, 2022, through May 31, 2023. Public Content The MOU renewal with United Way Emerald Coast will provide ReadingPals program for the 2022-2023 school year. ReadingPals is an early literacy initiative that provides volunteer mentors for students from Voluntary Prekindergarten (VPK) through 3rd grade. For additional information, please contact Steve Horton (850) 689-7117. File Attachments OCSD UWEC MOU 2022-2023.ReadingPals.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.33 Contract/Lease Renewal Agreement and Amendment to Contract C08-1671-LIB between Okaloosa County Board of County Commissioners and The School Board of Okaloosa County, for the Library Cooperative Courier Services, presented by Eric Mitchell, Director,  MIS and IT, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve the Contract/Lease Renewal Agreement and Amendment to Contract C08-1671-LIB between Okaloosa County Board of County Commissioners and The School Board of Okaloosa County, for the Library Cooperative Courier Services, effective October 1, 2022 through September 30, 2023. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service Contract/Lease and Amendment to Contract, C08-1671-LIB for an additional term. The contract renewal period will commence October 1, 2022, and terminate September 30, 2022. The annual amount for this contract is $9,950.00. For additional information, please call Eric Mitchell, (850) 689-7153. File Attachments Library Cooperative Contract Renewal.pdf (295 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.34 Proposal for the Second Amendment to Medical Office Building Lease between Fort Walton Beach Medical Center, Inc., and The School Board of Okaloosa County, Florida, for the Health Academy of Okaloosa County, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,293.70 Budgeted : Yes Budget Source : Triumph Gulf Coast Grant Recommended Action : Motion to approve the Proposal for the Second Amendment to Medical Office Building Lease between Fort Walton Beach Medical Center, Inc., and The School Board of Okaloosa County, Florida, for the Health Academy of Okaloosa County. Public Content This project is a partnership with HCA Florida Fort Walton Destin Hospital. HCA Florida Healthcare is providing space for two instruction labs and two classrooms for the program. The Triumph Gulf Coast Board has approved the funding of Program Management space to be located on the campus of the Health Academy. In order to move the second lease amendment forward, HCA Florida Fort Walton Destin Hospital, is requesting that the School Board approve the proposed second amendment to the lease that will include the program management space for the program. The Medical Office Building Lease and the First Amendment to that lease were both approved by the School Board on July 25, 2022. Copies are attached. For additional information, please contact April Branscome, (850) 833-5858. File Attachments Proposal for Amendment to Lease-Health Academy.pdf (182 KB) First Amendment to Medical Office Building Lease FWB Med Ctr-Approved July 2022.pdf (476 KB) Lease-Medical Office Building FWB Med Ctr-Approved July 2022.pdf (3,369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.35 School Health Services Plan for 2022-2024, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Health Services Plan for 2022-2024. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's students and improve their chances for success in school. Although the Department of Health in Okaloosa County takes the lead on preparing this document, the law requied that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (Aveanna Health Care), and the local school health advisory committee (SHAC). This plan will run from September 2022 - September 2024. For more information, contact Teri Schroeder at 850-833-3108. File Attachments Final - v3 8-30-22 2022_2024 School Health Services Plan.pdf (434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.36 Request approval to submit a grant application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Intensive Afterschool and Weekend Academies Grant, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $816,321.00 Budgeted : No Budget Source : American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Intensive  Afterschool and Weekend Academies Grant Recommended Action : Motion to approve submission of a grant application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Intensive Afterschool and Weekend Academies Grant. Public Content The purpose of the Intensive Afterschool and Weekend Academies Grant is for LEA’s to create, develop and implement evidence-based, comprehensive, and intensive outside the school day learning opportunities for students. Once the grant narratives are complete, the narratives and budget will be submitted to the Okaloosa County School Board for approval. For additional information, please contact Ryan Gore at 850-833-4208. File Attachments DOE 900E.pdf (78 KB) RFA - ESSER III - Intensive Afterschool and Weekend Academies.pdf (912 KB) DOE 100A - Project Application - Intensive Afterschool Academies.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.37 Request approval to submit a grant application for the Coronavirus  Response and Relief Supplemental Appropriation (CRRSA) Act - ESSER II Supplemental Programming Grant, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $279,172.47 Budgeted : No Budget Source : Coronavirus Response and Relief Supplemental Appropriation (CRRSA) Act - ESSER II Supplemental Programming Grant Recommended Action : Motion to approve the submission of the grant application for the Coronavirus Response and Relief Supplemental Appropriation (CRRSA) Act - ESSER II Supplemental Programming Grant. Public Content The purpose of this program is implement summer enrichment camps that target public school students’ academic and extracurricular needs, as well as after school programs and tutoring services that address the academic and development needs of public school students. Once the grant narratives are complete, the narratives and budget will be submitted to the Okaloosa County School Board for approval. For additional information, please contact Ryan Gore at 850-833-4208. File Attachments RFA - ESSER II - Supplemental Programming.pdf (733 KB) DOE 100A - Project Application - ESSER II Supplemental Programing.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.38 Request approval to submit a grant application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Supplemental Programming Grant, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,862,414.00 Budgeted : No Budget Source : American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Supplemental Programming Grant Recommended Action : Motion to approve the submission of a grant application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Supplemental Programming Grant. Public Content The purpose of this program is to implement summer enrichment camps that target public school students’ academic and extracurricular needs, as well as after school programs and tutoring services that address academic and development needs of public school students. Once the grant narratives are complete, the narratives and budget will be submitted to the Okaloosa County School Board for approval. For additional information, please contact Ryan Gore at 833-4208. File Attachments RFA - ESSER III - Supplemental Programming.pdf (729 KB) DOE 100A - Project Application - ARP ESSER Supplemental Programming.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.39 Allocation for Technician - Safety/Security, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $72,410.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve additional allocation for Technician - Safety/Security job position. Public Content Permission is requested to allocate an additional Technician - Safety/Security position to the School Safety Department. This position is needed in light of ongoing and additional requirements placed on districts through Florida Statute and State Board of Education rule. The Technician - Safety/Security position will ensure the District maintains the highest level of service to our schools and charter schools in the area of school safety. File Attachments Position Cost - Technician Safety Security FY 2023 2022-08-31.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 122578 105431 122550 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content There is nothing to report regarding employees who have elected to participate in the Deferred Retirement Option Program (DROP) at this time. For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to advertise a Public Hearing for adoption of a new job description for Foreman, Fire Safety, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Foreman, Fire Safety. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed new job description for Foreman, Fire Safety. The goal of this position is to provide risk reduction, hazard mitigation, and life safety as it relates to fire prevention to promote a safe school environment through prevention, preparedness, and compliance with applicable laws, regulations, standards and rules to include Board policy. Please contact Lee Hale for additional information, 850-833-5801. File Attachments Foreman - Fire Safety.doc.pdf (115 KB) Evanchyk Form 8B Momorandum of Voting Conflict.pdf (394 KB) Motion & Voting Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Foreman, Fire Safety. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Marti Gardner, Diane Kelley, Lamar White Abstain: Linda Evanchyk 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 9-12-2022.pdf (87 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2022-2023 school year. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Cleared certification requirements and issuance of contracts for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2022- 2023 school year. Public Content The attached list of teachers has cleared their certification requirements and are eligible to receive their contracts for the 2022-2023 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 850-833-5857. File Attachments Cleared Provisionals for September 12, 2022 Board Meeting-2.pdf (77 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2022- 2023 school year. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 9.12.22 Revised Separations, Public.pdf (44 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 12, 2022 Ed Support New Hires.pdf (41 KB) September 12, 2022 Instructional New Hires.pdf (42 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2122 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments September 12, 2022 Transfers, Public.pdf (91 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 110455 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 120441 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Davina Carroll Crestview High School 75 Phillip Reed Maintenance 16.5 Wendall Glover Maintenance 30 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 12, 2022 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 12, 2022 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #24, Pre-GMP for Central Administration Complex Renovation (Phase 1) in Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : 3940 - Local Capital Improvement Fund Recommended Action : Motion to approve TPM Program #6, Task Order #24, Pre-GMP for Central Administration Complex Renovation (Phase 1) in Niceville, Florida, in the amount of $300,000.00. Public Content Approval is requested for Program #6, Task Order #24, Pre-GMP for Central Administration Complex Renovation (Phase 1) in Niceville, Florida. This Pre-GMP effort consists of completing the design efforts for Phase 1 of the renovation of the Central Administration Complex. This work consists of creating additional office areas for District staff and includes all new plumbing, mechanical and electrical infrastructure to support the new administrative spaces. Pre-GMP Budget - $300,000.00 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #24, Pre-GMP for Central Administration Complex Renovation (Phase 1) in Niceville, Florida, in the amount of $300,000.00. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program #6, Task Order #25, Time and Materials Task Order, District-Wide Stadium Repairs, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill) Recommended Action : Motion to approve Program #6, Task Order #25, Time and Materials Task Order, District-Wide Stadium Repairs, amount not to exceed $250,000.00. Public Content Approval is requested for Program #6, Task Order #25, Time and Materials Task Order, District-Wide Stadium Repairs. This work consists of the repair/replacement of stadium seating or other components as identified in the annual stadium inspection report, amount not to exceed $250,000.00. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #25, Time and Materials Task Order, District-Wide Stadium Repairs, amount not to exceed $250,000.00. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Program #6, Task Order #26, Time and Materials Task Order, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $225,000.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill) Recommended Action : Motion to approve Program #6, Task Order #26, Time and Materials Task Order, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, amount not to exceed $225,000.00. Public Content Approval is requested for Program #6, Task Order #26, Time and Materials Task Order, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida. Work to remove the identified asbestos containing material in the flooring and mastic in the open storage area at the Central Administrative Complex, amount not to exceed $225,000.00. For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve Program #6, Task Order #26, Time and Materials Task Order, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, amount not to exceed $225,000.00. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-203 for Elliott Point Elementary School Portable Cabling, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Preferred Date : Sep 12, 2022 Absolute Date : Sep 12, 2022 Fiscal Impact : Yes Dollar Amount : $27,124.82 Budgeted : No Budget Source : Capital Funds (1.5 Mill), Project 2353 - DW - Portable Repairs & Relocations Recommended Action : Motion to approve CACI Task Order #2-203 for Elliott Point Elementary School Portable Cabling, in the amount of $27,124.82. Public Content Provide backbone and infrastructure cabling for six (6) portables at Elliott Point Elementary School. See task order #2-203 for complete details. For additional information contact Dustin Keith, (850) 689-7151. File Attachments Task Order 203 Elliott Point Portable Cabling.pdf (317 KB) Motion & Voting Motion to approve CACI Task Order #2-203 for Elliott Point Elementary School Portable Cabling, in the amount of $27,124.82. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 12, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve agreement to forgo pursuit of appeals in exchange for agreement to forgo pursuit of cost recovery as recommended by the School District’s insurance carrier FSBIT in Case Numbers 3:19-cv-0082 MCR-HTC, 3:18-cv-2208 MCR-HTC, and 3:18-cv-2128 MCR-HTC, pending in the United States District Court for the Northern District of Florida, Pensacola Division, and to authorize the Chairman to sign the agreements. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments 9-12-2022 Student Trip Requests-Rev 9-12.pdf (138 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 12, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 12, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. Motion & Voting Motion to authorize the School District’s insurance carrier FSBIT to settle Case Numbers 3:19-cv-0082 MCR-HTC, 3:18-cv-2208 MCR-HTC, and 3:18-cv-2128 MCR-HTC, pending in the United States District Court for the Northern District of Florida, in accordance with the terms and conditions of the School District’s insurance policy, and to authorize the Chairman to sign any necessary settlement and release agreements. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 12, 2022 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 04-48 Controlled Open Enrollment, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board Policy 04-48 Controlled Open Enrollment. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 04-48 Controlled Open Enrollment. The proposed revisions to to the policy is to update the current policy to reference the Purple Star Campuses designation requirements regarding enrollment access for military students in accordance with §1003.051, Florida Statutes. For additional information, please contact Steve Horton, (850) 689-7117 File Attachments 04-48 Controlled Open Enrollment - REDLINED 7-15-2022.pdf (131 KB) Motion & Voting Motion to adopt revised School Board Policy 04-48 Controlled Open Enrollment. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for Instructional Materials adoption for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, presented by Tami Ellis, Science Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the adoption of instructional materials for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, in accordance with §1003.42, Florida Statutes, for the 2022-2024 School Year. Public Content A Public Hearing will be held to receive input and consider approval on instructional materials for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, for the 2022-2024 School Year. The Okaloosa County School District is preparing documentation and public availability of major instructional materials relating to reproductive health and disease as required by §1003.42, Florida Statutes. This public hearing is for the annual approval of major instructional materials used for the following Secondary Science and Career and Technical Education courses taught in the school district that require state standards on reproductive health and disease: Middle Grades Life Science Biology 1  Anatomy and Physiology CTE: Medical Skills and Services CTE: Health Science Anatomy and Physiology CTE: Allied Health Assistant 3 CTE: Emergency Medical Responder 3 CTE: Medical Interventions The course and material information and the public review link below are available on the Okaloosa County School District Website: https://www2.okaloosaschools.com/page/reproductive-health-and-disease-education Printed materials can also be reviewed by contacting Tami Ellis, (850) 833-4122. File Attachments Allied Health Assisting 3 HB545 Standards.pdf (548 KB) Anatomy and Physiology HB545 Materials.pdf (327 KB) Anatomy and Physiology HB545 Standards.pdf (311 KB) Biology HB545 Materials.pdf (311 KB) Biology HB545 Standards.pdf (325 KB) Health Science Anatomy and Physiology HB545 Materials.pdf (333 KB) Health Science Anatomy and Physiology HB545 Standards.pdf (443 KB) MJ Life Science HB545 Materials.pdf (453 KB) MJ Life Science HB545 Standards.pdf (320 KB) Motion & Voting Motion to approve the adoption of instructional materials for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, in accordance with §1003.42, Florida Statutes, for the 2022-2024 School Year. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.3 Required Local Effort Millage Rate of 3.3300 mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt the Required Local Effort Millage Rate of 3.3300 mills. Public Content The Okaloosa County School District is required to levy a certain millage each year in order to receive funds through the Florida Education Finance Program (FEFP). The required local effort for fiscal year 2022-2023 decreased by 0.3640 mills when compared to fiscal year 2021-2022. Please see the attached document which contains a history of all millage rates approved since fiscal year 1991- 1992. File Attachments Millage 32-Year History.pdf (51 KB) Motion & Voting Motion to adopt the Required Local Effort Millage Rate of 3.3300 mills. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.4 Prior-Period Funding Adjustment Millage Rate of 0.0010 mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt the Prior-Period Funding Adjustment Millage Rate of 0.0010 mills. Public Content A Prior Period Adjustment Millage (PPAM) must be levied by a school district if, in a prior year, the full amount of required local effort funds were not collected due to changes in property values or if a prior year's final taxable value has not been certified for the tax levy. Motion & Voting Motion to adopt the Prior-Period Funding Adjustment Millage Rate of 0.0010 mills. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.5 Basic Discretionary Operating Millage Rate of 0.7480 mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt the Basic Discretionary Operating Millage Rate of 0.7480 mills. Public Content The Florida Legislature set the maximum discretionary current operating millage at 0.748 mills. School boards may levy an additional capital outlay millage not to exceed 0.250 mills in lieu of levying an equivalent amount of the discretionary current operating millage. The District has chosen to levy 0.748 mills for Discretionary Local Effort. All school districts levy this millage, and the State includes the funding generated by this millage when calculating the amount of funds a school district receives. Motion & Voting Motion to adopt the Basic Discretionary Operating Millage Rate of 0.7480 mills. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.6 Capital Outlay Millage Rate of 1.5000 mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt the Capital Outlay Millage Rate of 1.5000 mills. Public Content School boards may levy up to 1.500 mills for capital outlay and maintenance. The District has included this levy in its millage. The funds generated by this levy will be used for: maintenance, renovation, and repair; motor vehicle purchases; new and replacement equipment, computer and device hardware and operating system software necessary for gaining access to or enhancing the use of electronic and digital instructional content and resources, and enterprise resource software; payments for educational facilities and sites due under a lease purchase agreement; payments of loans approved pursuant to SS. 1011.14 and 1011.15, F.S.; payment of costs of compliance with environmental statutes, rules, and regulations; and payment of costs of leasing relocatable educational facilities. Motion & Voting Motion to adopt the Capital Outlay Millage Rate of 1.5000 mills. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.7 Total Millage Levy of 5.5790 mills, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt the Total Millage Levy of 5.5790 mills. Public Content The Total Millage Levy for fiscal year 2022-2023 is 0.3640 mills less than fiscal year 2021-2022. Please see the attached document which contains a history of all millage rates approved since fiscal year 1991-1992. File Attachments Millage 32-Year History.pdf (51 KB) Motion & Voting Motion to adopt the Total Millage Levy of 5.5790 mills. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.8 Resolution 22-11 Adopting the Millage Rates for Fiscal Year 2022- 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 22-11 Adopting the Millage Rates for Fiscal Year 2022-2023. File Attachments Resolution 22-11 - ESE524 - FY 2023.pdf (83 KB) Motion & Voting Motion to approve Resolution 22-11 Adopting the Millage Rates for Fiscal Year 2022-2023. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.9 Okaloosa County School District Budget, General Fund, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, General Fund, for Fiscal Year 2022-2023, in the amount of $373,561,498.83. Public Content The General Fund is projected to increase $28.7 million when comparing actual results for fiscal year 2021-2022 of $344.9 million to projected revenue for fiscal year 2021-2022 of $373.6 million. This difference results from various increases and decreases in our revenue streams, transfers, and fund balance. The general fund includes operating revenue and categoricals/restricted funds. The following revenue sources (in millions) may be used for operating expenditures, including class size reduction: FY 2021-2022 FY 2022-2023 Increase/ Revenue Actual Estimated (Decrease) FEFP Base Funding $71.9 $83.7 $11.8 Class Size Reduction 31.8 32.4 0.6 Supplemental Academic Instruction 8.9 8.9 0.0 Federally Connected Students Supplement 2.8 2.9 0.1 District School Taxes 96.7 105.6 8.9 Tax Redemptions 0.1 0.1 0.0 Interest on Investments 0.1 0.1 0.0 Federal Indirect Cost Reimbursement 1.9 0.4 (1.5) School Food Service Indirect Cost Reimbursement .4 0.1 (0.3) Total Operating/Class Size Revenue $214.6 $234.2 $19.6 When reviewing the increase to the total operating/class size revenue, it is important to take into account the following anticipated increased expenditures (in millions) for fiscal year 2022-2023 in order to see the true impact to the budget: Description Amount Total Operating/Class Size Revenue Increase $19.6 Increased Funding to Charter Schools & Family Empowerment Scholarships (Private Schools) (9.5) Increased Cost of Florida Retirement Contributions Due to Rate Increase (1.8) Increased Salary Costs Due to Raising Minimum to $15/Hour (2.9) Increased Electricity Costs Per Florida Power & Light (0.8) Funds Remaining for All Other Increases, Including Salaries $4.6 Motion & Voting Motion to adopt Okaloosa County School District Budget, General Fund, for Fiscal Year 2022-2023, in the amount of $373,561,498.83. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.10 Okaloosa County School District Budget, Special Revenue Funds - Food Service, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Food Service, for Fiscal Year 2022-2023, in the amount of $23,757,182.06. Public Content This Special Revenue Fund is used to account for school food service. The District is estimating a total of $23.8 million for fiscal year 2022-2023 as compared to actual collections of $27.0 million in fiscal year 2021-2022. Fiscal year 2021-2022 revenues were higher due to all meals being free to students and funded by the Federal government. Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Food Service, for Fiscal Year 2022-2023, in the amount of $23,757,182.06. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.11 Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, in the amount of $26,148,187.36. Public Content This Special Revenue Fund is used to account for the Federal funds that the District receives each year unless directed by the Florida Department of Education to utilize a separate fund, such as ESSER. The District is estimating a total of $25.9 million in Federal funds for fiscal year 2022-2023 as compared to actual collections of $17.6 million for fiscal year 2021-2022. The increase of $8.3 million includes $5.3 million for IDEA (including estimated roll forward of $1.7 million) and $3.0 million for Title I (including estimated roll forward of $1.3 million). Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, in the amount of $225,514,290,37. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.12 Okaloosa County School District Budget, Special Revenue Funds - CARES - Elementary and Secondary School Emergency Relief (ESSER) - Fund 441, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - CARES - Elementary and Secondary School  Emergency Relief (ESSER) - Fund 441, for Fiscal Year 2022-2023, in the amount of $7,331.90. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received for Elementary and Secondary Emergency Relief (ESSER) allocated through the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - CARES - Elementary and Secondary School Emergency Relief (ESSER) - Fund 441, for Fiscal Year 2022-2023, in the amount of $7,331.90. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.13 Okaloosa County School District Budget, Special Revenue Funds - Other CARES Act Relief (Including GEER) - Fund 442, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other CARES Act Relief (Including GEER) - Fund 442, for Fiscal Year 2022-2023, in the amount of $637,211.91. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received from the CARES Act other than Elementary and Secondary Emergency Relief (ESSER). Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other CARES Act Relief (Including GEER) - Fund 442, for Fiscal Year 2022-2023, in the amount of $637,211.91. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.14 Okaloosa County School District Budget, Special Revenue Funds - CRRSA - Elementary and Secondary School Emergency Relief II (ESSER II) - Fund 443, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - CRRSA - Elementary and Secondary School Emergency Relief II (ESSER II) - Fund 443, for Fiscal Year 2022-2023, in the amount of $3,552,865.14. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received for Elementary and Secondary Emergency Relief II (ESSER II) allocated through the Coronavirus Response and Relief Supplement Appropriations (CRRSA) Act. Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - CRRSA - Elementary and Secondary School Emergency Relief II (ESSER II) - Fund 443, for Fiscal Year 2022-2023, in the amount of $3,552,865.14. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.15 Okaloosa County School District Budget, Special Revenue Funds - Other CRRSA Act Relief (Including GEER II) - Fund 444, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other CRRSA Act Relief (Including GEER II) - Fund 444, for Fiscal Year 2022-2023, in the amount of $10,094.47. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received from the CRRSA Act other than Elementary and Secondary Emergency Relief II (ESSER II). Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other CRRSA Act Relief (Including GEER II) - Fund 444, for Fiscal Year 2022-2023, in the amount of $10,094.47. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.16 Okaloosa County School District Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2022-2023, in the amount of $31,081,562.92. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received for Elementary and Secondary Emergency Relief III (ESSER III) allocated through the American Rescue Plan (ARP) Act. Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - ARP - Elementary and Secondary School Emergency Relief III (ESSER III) - Fund 445, for Fiscal Year 2022-2023, in the amount of $31,081,562.92. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.17 Okaloosa County School District Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2022-2023, in the amount of $1,964,333.28. Public Content This Special Revenue Fund is used to account for the Federal funds that the District received from the ARP Act other than Elementary and Secondary Emergency Relief III (ESSER III). Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other ARP Act Relief - Fund 446, for Fiscal Year 2022-2023, in the amount of $1,964,333.28. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.18 Okaloosa County School District Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, for Fiscal Year 2022-2023, in the amount of $15,993,183.31. Public Content This Special Revenue Fund is used to account for School Internal Funds beginning in fiscal year 2022-2023. This change is to comply with Governmental Accounting Standards Board Statement Number 84 (GASB 84). Estimated revenue for fiscal year 2022-2023 is $10.0 million. Examples of School Internal Funds revenue sources include field trips, fundraisers, ticket sales, and donations. Motion & Voting Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Miscellaneous (Internal Funds) - Fund 490, for Fiscal Year 2022-2023, in the amount of $15,993,183.31. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.19 Okaloosa County School District Budget, Debt Service Funds, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Debt Service Funds, for Fiscal Year 2022-2023, in the amount of $21,531,858.91. Public Content The District made its final payment on Certificates of Participation (COPs) 2016 Refunding in fiscal year 2021-2022 using Local Capital Improvement Funds (1.50 mill monies). In January 2021, the District began collecting a voter-approved half-cent sales tax to be used for certain projects at each school. In order to accelerate construction of the larger projects, the District sold COPs 2022A. An interest only payment was made in fiscal year 2021-2022, and a principal and interest payment will be made in fiscal year 2022-2023. The payment in fiscal year 2022-2023 will be made by using a combination of Local Capital Outlay (1.500 mill monies) and Half-Cent Sales Tax funding. The percentage of Local Capital Outlay utilized is 4%. State law allows school districts to use up to 75% for this purpose if necessary. No debt service millage assessment has been needed or requested from the taxpayers of Okaloosa County. Current debt obligations are manageable with current funding sources. Motion & Voting Motion to adopt Okaloosa County School District Budget, Debt Service Funds, for Fiscal Year 2022-2023, in the amount of $21,531,858.91. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.20 Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2022- 2023, in the amount of $225,514,290.37. Public Content Local Capital Improvement (1.500 mill monies) proceeds are expected to increase from actual collections of $32.6 million in 2021-2022 to $38.8 million in 2022-2023 due to increased property values. The District collected $30.8 million in half-cent sales tax revenue in fiscal year 2022-2023 and is projected to receive $27.0 million for fiscal year 2022-2023. The projection for fiscal year 2022-2023 is lower than fiscal year 2021-2022 collections due to the possibility of lower spending due to inflation. Public Education Capital Outlay (PECO) new construction and maintenance funds remain at $0 in fiscal year 2022-2023. The large beginning fund balance of $158.5 million is primarily due to the Certificates of Participation (COPs) 2022A sold in fiscal year 2021-2022. The carryover amount for COP 2022A is $122.0 million. Motion & Voting Motion to adopt Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2022- 2023, in the amount of $225,514,290.37. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.21 Okaloosa County School District Budget for Fiscal Year 2022- 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to adopt Okaloosa County School District Budget for Fiscal Year 2022-2023, in the amount of $723,759,600.46. Public Content When presenting the budget at the July 25, 2022, School Board meeting, the District was required to compare the fiscal year 2022-2023 Preliminary & Tentative Budget to the fiscal year 2021-2022 Preliminary & Tentative Budget. That comparison indicated an increase of $121.5 million, not including the $122.0 million from the sale of Certificates of Participation (COPs) 2022A. The proceeds of COPs 2022A are being used to construct large half-cent sales tax projects at schools. When the District Summary Budget is presented to the Board, the District is required to compare fiscal year 2022-2023 budget to fiscal year 2021-2022 actual results. Since the actual results for fiscal year 2021-2022 were higher than the Preliminary & Tentative Budget, the reader will see a smaller increase from year to year. This increase is summarized below in millions. Increases are explained in the attached District Summary Budget. Fiscal Year 2021- Fiscal Year 2022- Increase/ 2022 2023 Fund (Decrease) Actual Results Estimated General Fund $344.9 $373.6 $28.7 Debt Service Funds 5.3 21.5 16.2 Capital Project Funds 216.7 225.5 8.8 Special Revenue Funds - Other Federal Programs (Fund 420) 17.6 26.1 8.5 Special Revenue Funds - ESSER (Fund 441) 0.3 0.0 (0.3) Special Revenue Funds - Other CARES (Fund 442) 1.4 0.6 (0.8) Special Revenue Funds - ESSER II (Fund 443) 15.8 3.6 (12.2) Special Revenue Funds - Other CRRSA (Fund 444) 0.1 0.00 (0.1) Special Revenue Funds - ESSER III (Fund 445) 21.5 31.1 9.6 Special Revenue Funds - Other ARP (Fund 446) 0.1 2.0 1.9 Special Revenue Funds - Misc. (Internal Funds) (Fund 490) 17.5 16.0 (1.5) Food Service Fund 27.0 23.8 (3.2) All Funds $668.2 $723.8 $55.5 File Attachments !DSB FY 2023 Board Agenda 2022-09-12 Revised.pdf (2,750 KB) Motion & Voting Motion to adopt Okaloosa County School District Budget for Fiscal Year 2022-2023, in the amount of $723,759,600.46. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.22 Resolution 22-12 Adopting the Okaloosa County School District Budget for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 12, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve Resolution 22-12 Adopting the Okaloosa County School District Budget for Fiscal Year 2022- 2023, in the amount of $723,759,600.46. File Attachments Resolution 22-12 Adopt Final Budget FY 2023.pdf (104 KB) Motion & Voting Motion to approve Resolution 22-12 Adopting the Okaloosa County School District Budget for Fiscal Year 2022- 2023, in the amount of $723,759,600.46. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 12, 2022 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : Sep 12, 2022 - Regular Meeting Type : Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting a closed attorney-client session to discuss a litigation matter pending in the Circuit Court in and for Okaloosa County, Florida, Case No. 2019-CA-003198 C. The Special Meeting will be held on Thursday, September 8, 2022, at 8:30 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 9-8-2022 Special Mtg - Attorney-Client.pdf (281 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 8, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 12, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Okaloosa County School District Millage Rate and Budget for Fiscal Year 2022-2023 Revised Policy 04-48 Controlled Open Enrollment Instructional Materials Adoption for Secondary Science and Career and Technical Education Reproductive Health and Disease Education Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Sep 12, 2022 - Regular Meeting Type : Information Public Content  PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.