Okaloosa County School Board — Workshop Meeting, April 23, 2015 — reading text

description has been created to reflect the duties and responsibilities of the Student Training Program Monitors. File Attachments Student Training Monitor.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Proposed School Operational Support Staffing Grid - Discretionary Budget for fiscal year 2015-2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $675,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid - Discretionary Budget for fiscal year 2015-2016. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2015-2016 is attached and recommended modifications are highlighted in blue. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2015-2016 which will be presented to the School Board in July 2015. The estimated increase in cost will be offset through a combination of budget reductions in other components of the District budget and any new state revenue available. File Attachments School Staffing Grid FY 2015-2016 FINAL 2015-04-14.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,965.51 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Custodial Services beginning on May 1, 2015 and ending on June 30, 2015. The total estimated cost of the contract is $16,965.51. Public Content The Performance Responsibilities for the Director - Facilities Planning position are as follows: 1. Directs the planning, implementation, and evaluation of the district's comprehensive facilities and maintenance services program. 2. Directs and oversees the delivery of services that will ensure a safe, clean, attractive, and pleasant school atmosphere and serves as advisor to school principals in related matters. 3. Directs and coordinates the delivery of utilities services to schools and energy conservation programs. 4. Directs and oversees the testing, evaluation, and operation of equipment placed in school plants. 5. Assists developing and oversees the utilization of criteria relating to whether identified facility needs are to be met by standard or contract maintenance procedures of construction projects. 6. Approves and oversees all maintenance and repair, projects and develops an emergency schedule. 7. Provides administrative oversight and direction for the district's maintenance and operations program. 8. Monitors the implementation of standards for the maintenance of district educational and ancillary facilities. 9. Coordinates work of other administrators and consultants relative to new construction and/or renovation. 10. Monitors services and responsibilities of warehouse/supply and textbooks and oversees all related expenditures, procedures, and policies. 11. Provides administrative oversight and direction for the district's custodial services program. 12. Provides information to the Deputy Superintendent of Operations on the status of facilities and maintenance services and makes recommendations for service delivery. 13. Assists in the development of administrative guidelines and policies for facilities and maintenance services. 14. Supervises assigned personnel, conducts annual performance appraisals, and makes recommendations for appropriate employment action. 15. Assists in the development, implementation, and evaluation of staff development activities. 16. Prepares all required reports and maintains all appropriate records and administrative department budget. 17. Performs other duties as assigned by the Deputy Superintendent of Operations, Superintendent, or the Board. 18. Abides by and facilitates adherence to all applicable laws, rules, regulations, policies, procedures; maintains professional ethical standards; maintains high level of professional development/ knowledge. The agreement will begin on May 1, 2015 and end on June 30, 2015 for a total cost of $16,965.51, however the District will not incur an additional cost because the funding will be offset by not filling the 12-Month Director - Facilities Planning position for the remainder of fiscal year 2014-2015. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 23, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject :  10.1 Task Order No. 2-09, CHOICE Salto Access Control System, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $22,104.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds and CHOICE HS Funds. Recommended Action : Motion to approve Task Order No. 2-09 CHOICE Salto Access Control System in the amount of $22,104.00. Public Content Access Control System is way of limiting access to a system or to physical or virtual resources. In computing, access control is a process by which users are granted access and certain privileges to systems, resources or information. In access control systems, users must present credentials before they can be granted access. In physical systems, these credentials may come in many forms, but credentials that can't be transferred provide the most security. File Attachments CHOICE Task Order 2-09.pdf (283 KB) SALTO brochure CAMPUS SECURITY.pdf (576 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates,  requests, and pending legal matters Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject :  15.1 Algebra 2 and Geometry Textbook Adoption, presented by Debbie Davis, Math