Okaloosa County School Board — Workshop Meeting, April 23, 2015

Thursday, April 23, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 19 - Apr 8.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 19 - Apr 8.pdf (11 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements under the  $5,000.00 threshold for Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, for Service Agreements entered into by the district or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A.- JAN THRU MAR -2015.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, Service Agreements for Law Enforcement entered into by the district or schools at a value up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments L.E. S.A. - JAN THRU MAR 2015.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000.00 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, for Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000.00. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN 2015 THRU MAR 2015.pdf (10 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearing of April 9, 2015; Minutes of Workshop Meeting of April 9, 2015; and Minutes of Regular Meeting of April 13, 2015, recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearing of April 9, 2015; Minutes of Workshop Meeting of April 9, 2015; and Minutes of Regular Meeting of April 13, 2015 Public Content The minutes of Board meetings must be approved by the Board. File Attachments 4-9-2015 Workshop DRAFT.pdf (172 KB) 4-13-2015 Meeting DRAFT.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-27-15.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Payroll Warrant Register and Accounts Payable Warrant Register for March 2015,  totaling $24,043,616.44; and Bank Transfers for March 2015, totaling $235,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,043,616.44 and Bank Transfers in the amount of $235,000.00. File Attachments MIS 3478 - Warrant Register - March 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $13,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments April 27, 2015 - Donations.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Resolution Number 15-01 for the Surplus and Disposal of School Board Owned Property at 2053 South Ferdon Avenue, Crestview, Florida, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Recommended Action : Motion to approve Resolution Number 15-01 for the Surplus and Disposal of property located at 2053 South Ferdon Avenue, Crestview, Florida. Public Content Approval is requested for Resolution Number 15-01 for the surplus and disposal of Okaloosa County School Board owned property located at 2053 South Ferdon Avenue, Crestview, Florida as described in Exhibit "A" of the Resolution. Spot Survey 5, Version 4, has been approved by the Florida Department of Education on December 11, 2014, as required (see attached.) File Attachments Surplus Property Resolution 15-01.pdf (43 KB) Legal Description South Ferdon, Crestview (Hwy 85).pdf (138 KB) Survey 5, Version 4 Ferdon Property, DOE.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc. d/b/a Hawthorn House, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of  Okaloosa County and Air Force Enlisted Village, Inc. d/ b/a Hawthorn House, effective May 1, 2015 through April 30, 2016. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorn House to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Hawthorn House will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on May 1, 2015 and terminate on April 30, 2016. File Attachments Motor Vehicle Lease - Hawthorn House.pdf (13,623 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of Tag-On Bid: #13-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of tag-on bid #13-0036 Basketball/Tennis/  Play Courts Resurfacing and Repairs, based on fixed pricing, to be used on an as needed basis. The contract is effective May 7, 2015 through May 6, 2016. Public Content Request approval to renewal the tag-on bid #13-0036 Basketball/Tennis/Play Courts Resurfacing and Repairs, through the School Board of Sarasota County, FL, based on fixed pricing, to be used on an as needed basis. The vendor is Elite Court Construction and the contract is effective May 7, 2015 through May 6, 2016. Copies of the vendor renewal confirmation letter, the original award tabulation and Board approval are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID #13-0036.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Tag-On Bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting & Related Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the renewal of Tag-On bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting, & Related Parts through Hillsborough Public Schools. The awarded vendor is PHP Locker Company, based on fixed pricing, and will be used on an as needed basis. Public Content Request approval to renew Tag-On bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting, & Related Parts through Hillsborough Public Schools. The awarded vendor is PHP Locker Company, based on fixed pricing, and will be used on an as needed basis. The contract is effective May 8, 2015 through May 7, 2016. Copies of the renewal document and original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF TAG-ON BID# 13015.pdf (928 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid: 15-968-159 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve tagging on with the School Board of Pinellas County bid 15-968-159 Bleacher Repair & Motorization, based on fixed prices, to be used on an as needed basis. Public Content Request approval to tag-on with the School Board of Pinellas County bid 15-968-159 Bleacher Repair & Motorization, based on fixed prices, to be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance and the contract is effective until 3/24/2016. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AWARD TABULATION-15-968-159.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchases: D.C. Jaeger, Pitsco, and  Technical Training Aids, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintedent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,726.44 Budgeted : Yes Budget Source : Florida Legislature Appropriation-Northwest Florida Manufacturers Council-Project 5078 Recommended Action : Motion to approve the purchases of Middle School common lab equipment and High School Program Curriculum (Article 2, Deliverable 2) for a combined total of $40,726.44, in conjunction with the Northwest Florida Manufacturing Council Agreement, which was approved by the School Board March 9, 2015. Public Content Request approval of the purchases of Middle School common lab equipment and High School Program Curriculum (Article 2, Deliverable 2) in conjunction with the Northwest Florida Manufacturing Council Agreement, which was approved by the School Board March 9, 2015. The vendors are D.C. Jaeger in the amount of $24,965.00, Pitsco in the amount of $4,066.44, and Technical Training Aidsin the amount of $11,695.00, for a combined total of $40,726.44. The purchases are exempt under 6A-1.012 (11)(b). Funding will be provided by Florida Legislature Appropriation-Northwest Florida Manufacturers Council, Project 5078. Copies of the quotes and Sole Source letters are attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5876. File Attachments D.C. JAEGER.pdf (75 KB) TECHNICAL TRAINING AIDS.pdf (62 KB) PITSCO.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Volunteer Lists, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Approval Requests. Public Content Attached are School Volunteer Approval Requests from various schools for School Board approval. A sexual offender and predator screening has been conducted on each name through the Florida Department of Law Enforcement. File Attachments April Volunteer Approval Requests.pdf (3,074 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Community Education: Summer Driver's Education Program, presented by Jerry Sansom, Principal, CHOICE High School and Technical Center, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Community Education: Summer Driver's Education Program. Public Content Community Education proposes to offer the summer driver's education program at participating high schools. Community Education is a fee-based program. The $150.00 fee will pay for class instruction, including the instructors and materials. Students participating in the program will not receive high school credit for this class. File Attachments Summer Driver's Ed Program.pdf (364 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Agreement between The School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, submitted by Melody Sommer, Program Director, Exceptional  Student Education, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, effective July 1, 2015 through June 30, 2016. Public Content This agreement provides services for speech therapy, language therapy, and educationally related services for eligible prekindergarten children, ages three through five, who are enrolled in the Head Start Program. File Attachments Head Start 2015-16.pdf (659 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Okaloosa County Department of Juvenile Justice Schools 2015-2016 School Year Calendar, presented by Steve Horton, Assistant Superintendent of MIS, and  recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Fiscal Impact : No Recommended Action : Motion to approve Okaloosa County Department of Juvenile Justice Schools 2015-2016 School Year Calendar. Public Content Seeking Board approval of the 2015-2016 Department of Juvenile Justice calendar. The Department of Juvenile Justice has to follow a different calendar per legislative mandate. File Attachments Dept. of Juvenile Justice 2015-2016 school calendar..pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Title IV 21st Century Community Learning Grant Application, presented by Dr. Sandy Arteaga, Title I Specialist, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $399,040.00 Recommended Action : Motion to approve grant application for Title IV 21st Century Community Learning. Public Content This is a competitive grant application under ESEA - Title IV Part B - Florida 21st Century Community Learning Centers for FY 2015-2016. It is targeted for Title I School-Wide Programs. This grant proposal is for an after school program at four OCSD Schools (Baker, Edwins, Elliott Point and Wright). The district program name will be ASPIRE (After School Program in Reaching Excellence). The award ranges from $62,500 to $500,000. This is a 5 year grant. The first 2 years is 100% funding. Years 3-5 have a 20% reduction in funding. The program runs from the first week after school starts until the week before school ends minimum in elementary has to be 4 days a week and minimum 12 hours per week. Program targets STEM, K-2 literacy focus, enrichment activities (music, art, exercise, nutrition, and project-based learning). File Attachments 21st CCLC Grant-Title IV.pdf (2,342 KB) 21st CCLC-Grant-BOE Presentation.pdf (176 KB) Title IV - 21st Century - Budget Narrative 20150417.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Application for the 2015 Department of Defense Education Activity (DoDEA)  Grants to Military-Connected Local Educational Agencies for Academic and Support Programs (MCASP), presented by Melody Sommer, Program Director of ESE, and Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Dollar Amount : $1,500,000.00 Budget Source : DoDEA Grant Application Recommended Action : Motion to approve the Application for the 2015 Department of Defense Education Activity (DoDEA) Grants to Military-Connected Local Educational Agencies for Academic and Support Programs (MCASP). Public Content In preparing the Restore Act grants, we came across a potential $1,500,000.00 Dept of Defense Grant for Special Needs students. On the surface, the District meets the eligible criteria. The deadline, however, for application is May 5th. Melody Summer and I will be working on this grant to meet the deadline. We will have more rd information for the April 23 board workshop. Some of the key information from the roughly 50 page application package: Definition of Military Dependent Student: The term, military dependent student, is defined as an elementary or secondary school student who is (i) a dependent of a member of the Armed Forces; (ii) a dependent of a civilian employee of the Department of Defense; or (iii) a dependent of a person who is not a member of the Armed Forces or a civilian employee of the Department of Defense but who is employed on Federal property. The DoDEA Grant opportunity has two competitive areas of focus: 1. Focus Area #1: Academic support for military dependent youth (page 4) 2. Focus Area #2: Support for military dependent students' social-emotional wellbeing. The ESE Director may have identified some trends and issues in the following areas that would benefit programs by additional funding, staffing or professional development to support military dependent students with disabilities. These supports may increase educator capacity and student achievement for the typical population, as well as the military subgroup students. Here are some options to consider for a potential grant award: 1. Literacy: • Provide resources for evidence-based reading programs and strategies to increase achievement for students with disabilities to supplement the traditional reading curriculum that the district uses for typical students. • Provide professional development and supervision of fidelity of implementation for selected programs/strategies. 2. Challenging Behaviors: • Hire a behavioral specialist to address the needs of students with challenging behaviors, such as ADHD, autism or emotional impairments. • Specialist will provide professional development for general and special educators who teach students with challenging behaviors 3. Paraprofessionals: • Provide additional staffing for paraprofessionals to support students with disabilities. • Provide professional development to increase effectiveness of paraprofessionals currently working with the system. • Provide staff development to general and special educators to better direct the work of paraprofessionals, including increased capacity for co-teaching and inclusive practices. 4. District Exceptional Family Member Program Liaison: • Hire a professional for the district to facilitate transition of new military families with students with disabilities and to troubleshoot issues with military families already in the district. • Provide military cultural competency training for district staff members to better understand the issues and needs of military students with disabilities 5. Professional Development: • Multiple professional development workshops aimed at enhancing capacity of district personnel, educators, military families and students with disabilities. Exact topics will be determined through a needs assessment. An example of a potential workshop for military students could be "Understanding your IEP." This type of workshop would fall under the direct services requirement of the grant. 6. Enhance after school and/or summer programs for military students with disabilities (not intended to substitute for ESY): • Hire an afterschool/summer coordinator to design and supervise extracurricular programs for students with disability • Provide professional development to support needs 7. Purchase of equipment or modification of playgrounds for ADA compliance (this may require a separate DODEA grant) For additional information contact Melody Sommer at 833-5899 or Henry Kelley at 833-7614. File Attachments DODEA Application Instructions.pdf (798 KB) DODEA Grant Application (Blank).pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Restore Act Grant Proposals, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $3,805,035.00 Budgeted : No Budget Source : Gulf Coast Restoration Trust Fund through the Resources  and Ecosystems Sustainability, Tourist Opportunities and Revived Economies of the Gulf Coast States Act of 2012 (RESTORE Act) Recommended Action : Motion to authorize submission of each school's RESTORE Act Grant proposal. Public Content The listed RESTORE Act Grant proposals were prepared by individual Okaloosa District Schools and are being submitted for School Board approval. Grant applications are attached below. Form A Form B School Contact Project Funding Req < >$90,000 $90,000 Mike $ Baker School Trades Done Martello 67,321 Choctawhatchee High $ Joe Jannazo Engineering Done School 89,995 Jerry $ Choice High School Auto Tech Done Sansom 67,500 Jerry $ Choice High School Solar Done Done Sansom 198,000 Jerry $ Choice High School HS Electrical Done Sansom 86,450 $ Crestview High School Dexter Day HVAC Done 82,615 $ Crestview High School Dexter Day Biomed Done 64,000 Penny $ Crestview High School SSTRIDE Done Eubanks 89,999 Davidson Middle Science $ Kathy Morris Done School Initiative 88,829 Davidson Middle $ Tim Sexton UAV Program Done School 89,750 Edwins Elementary Sharon Grass $ Done Done School Harkins Program 3 245,000 Edwins Elementary Sharon Grass $ Done Done School Harkins Program 5 397,423 Ft. Walton Beach High Medical $ John Spolski Done Done School Science 1,647,000 Ft. Walton Beach High Devon $ Biomed Done School Stewart 11,036 $ Niceville High School Ryan Gore Culinary Done 90,000 Northwood Patty $ Science Fairs Done Elementary School English 36,862 Paul $ Ruckel Middle School Mobile Lab Done Done Whiddon 350,000 Scarlett $ Ruckel Middle School Science Done Brock 16,000 Patti $ STEM Middle Schools STEM Done Bonnezzi 87,255 TOTAL $ File Attachments Davidson UAVP Grant - A.pdf (568 KB) CVHS SSTRIDE - Form A.pdf (511 KB) CVHS Biomedical - A.pdf (391 KB) CHOICE HS - SOLAR - A.pdf (467 KB) CHOICE HS - Electrical - A.pdf (463 KB) NHS-Culinary - A.pdf (677 KB) Northwood Science Fair - A.pdf (530 KB) Ruckel Mobile Lab - A.pdf (389 KB) FWBHS BioMed - A.pdf (559 KB) STEM Middle Schools - A.pdf (381 KB) Ruckel - Science - A.pdf (468 KB) Davidson Scientific Initiative - A.pdf (511 KB) Edwins Coastal Grass - 3 yr plan - A.pdf (392 KB) FWBHS Medical Science - Form A.pdf (409 KB) Baker School -Trades - A.pdf (239 KB) Choctaw - Engineering - A.pdf (1,016 KB) FWBHS Medical Science - Form B.pdf (567 KB) Edwins Coastal Grass - 5 yr plan - B.pdf (541 KB) CVHS-HVAC -A.pdf (673 KB) Edwins Coastal Grass - 3 yr plan - B.pdf (529 KB) CHOICE HS - SOLAR - B.pdf (640 KB) CHOICE HS- Auto Tech - A.pdf (458 KB) Edwins Coastal Grass - 5 yr plan - A.pdf (399 KB) Ruckel Mobile Lab - B.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments April 27, 2015 Ed Support Board Report.pdf (82 KB) Substitute New Hires 04-27-2015.pdf (36 KB) April 27, 2015 Instructional Board Report.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.20 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsApril27th,2015.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-  duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kathy Combest, Crestview High, 7.5 hours Lorita McLaren, Transportation, 44 hours Shirley Pullins,Transportation, 6.5 hours Joel Tiamson, Educational Support Services, 75 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of Employee EID#108274 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Request to advertise a public hearing for adoption of a new job description for Paraprofessional - Student Training Program Monitor, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for Paraprofessional - Student Training Program Monitor. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Paraprofessional - Student Training Program Monitor. This is not a new position but was hired for under the broad job description of classroom assistant. This job description has been created to reflect the duties and responsibilities of the Student Training Program Monitors. File Attachments Student Training Monitor.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Proposed School Operational Support Staffing Grid - Discretionary Budget for fiscal year 2015-2016, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $675,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid - Discretionary Budget for fiscal year 2015-2016. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2015-2016 is attached and recommended modifications are highlighted in blue. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2015-2016 which will be presented to the School Board in July 2015. The estimated increase in cost will be offset through a combination of budget reductions in other components of the District budget and any new state revenue available. File Attachments School Staffing Grid FY 2015-2016 FINAL 2015-04-14.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,965.51 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Custodial Services beginning on May 1, 2015 and ending on June 30, 2015. The total estimated cost of the contract is $16,965.51. Public Content The Performance Responsibilities for the Director - Facilities Planning position are as follows: 1. Directs the planning, implementation, and evaluation of the district's comprehensive facilities and maintenance services program. 2. Directs and oversees the delivery of services that will ensure a safe, clean, attractive, and pleasant school atmosphere and serves as advisor to school principals in related matters. 3. Directs and coordinates the delivery of utilities services to schools and energy conservation programs. 4. Directs and oversees the testing, evaluation, and operation of equipment placed in school plants. 5. Assists developing and oversees the utilization of criteria relating to whether identified facility needs are to be met by standard or contract maintenance procedures of construction projects. 6. Approves and oversees all maintenance and repair, projects and develops an emergency schedule. 7. Provides administrative oversight and direction for the district's maintenance and operations program. 8. Monitors the implementation of standards for the maintenance of district educational and ancillary facilities. 9. Coordinates work of other administrators and consultants relative to new construction and/or renovation. 10. Monitors services and responsibilities of warehouse/supply and textbooks and oversees all related expenditures, procedures, and policies. 11. Provides administrative oversight and direction for the district's custodial services program. 12. Provides information to the Deputy Superintendent of Operations on the status of facilities and maintenance services and makes recommendations for service delivery. 13. Assists in the development of administrative guidelines and policies for facilities and maintenance services. 14. Supervises assigned personnel, conducts annual performance appraisals, and makes recommendations for appropriate employment action. 15. Assists in the development, implementation, and evaluation of staff development activities. 16. Prepares all required reports and maintains all appropriate records and administrative department budget. 17. Performs other duties as assigned by the Deputy Superintendent of Operations, Superintendent, or the Board. 18. Abides by and facilitates adherence to all applicable laws, rules, regulations, policies, procedures; maintains professional ethical standards; maintains high level of professional development/ knowledge. The agreement will begin on May 1, 2015 and end on June 30, 2015 for a total cost of $16,965.51, however the District will not incur an additional cost because the funding will be offset by not filling the 12-Month Director - Facilities Planning position for the remainder of fiscal year 2014-2015. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 23, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject :  10.1 Task Order No. 2-09, CHOICE Salto Access Control System, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $22,104.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds and CHOICE HS Funds. Recommended Action : Motion to approve Task Order No. 2-09 CHOICE Salto Access Control System in the amount of $22,104.00. Public Content Access Control System is way of limiting access to a system or to physical or virtual resources. In computing, access control is a process by which users are granted access and certain privileges to systems, resources or information. In access control systems, users must present credentials before they can be granted access. In physical systems, these credentials may come in many forms, but credentials that can't be transferred provide the most security. File Attachments CHOICE Task Order 2-09.pdf (283 KB) SALTO brochure CAMPUS SECURITY.pdf (576 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates,  requests, and pending legal matters Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 23, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject :  15.1 Algebra 2 and Geometry Textbook Adoption, presented by Debbie Davis, Math Specialist and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the adoption of Algebra 2 and Geometry Textbooks. Public Content In June of 2014, a recommendation was sent to the OCSD School Board to adopt secondary math textbooks to use in middle school math courses and Algebra 1 courses. Additionally, both the textbook committee and school-vote processes were completed at the high school level for upper level math courses. Books were chosen for Algebra 2, Algebra 2 Honors, and Geometry, and Geometry Honors; however, a recommendation to adopt these courses was not sent to the school board at that time. Two factors weighed into this decision. The district did not have funds to purchase materials for Algebra 2, Algebra 2 Honors, Geometry, and Geometry Honors, and the state-level adoption process was in delay for these courses. A finalized list of mathematics instructional materials was posted to the Florida Department of Education Instructional Materials website on December 18, 2014. In March of 2015, a survey was sent to the teachers of Algebra 2, Algebra 2 Honors, Geometry, and Geometry Honors to confirm a need and desire to adopt the materials voted upon in March 2014. The survey results supported the 2014 committee recommendation to adopt the voted upon textbooks for these courses. As per 1006.28 of Florida School Law, the public must have an opportunity to comment on the recommended instructional materials at the April 27 meeting. The public must also be able to access the materials through the district website at least 20 days prior to the April 27 meeting. The online preview was posted on March 20. In an effort to go above and beyond the minimum requirements, the committee has scheduled a Question and Answer Session with the publishers on April 8 in the Niceville Complex Training Room from 4pm to 6pm. This meeting was open to the public and notification was posted on the district website. Print copies of student texts are also available at the Office of Curriculum and Instruction located in the Niceville Complex. The public may review them by contacting Debbie Davis. Please see the attached document for more information. At this time, the committee is requesting that the School Board adopt the following materials at the April 27, 2015 School Board Meeting. File Attachments Math Textbook Adoption 2015.pdf (101 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 23, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on April 23, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Student Disciplinary Hearings Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on April 23, 2015, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 27, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Adoption of Algebra 2 and Geometry Textbooks Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.