Okaloosa County School Board — Workshop Meeting, April 23, 2015 — reading text

recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Fiscal Impact : Yes Dollar Amount : $13,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments April 27, 2015 - Donations.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Resolution Number 15-01 for the Surplus and Disposal of School Board Owned Property at 2053 South Ferdon Avenue, Crestview, Florida, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 27, 2015 Absolute Date : Apr 27, 2015 Recommended Action : Motion to approve Resolution Number 15-01 for the Surplus and Disposal of property located at 2053 South Ferdon Avenue, Crestview, Florida. Public Content Approval is requested for Resolution Number 15-01 for the surplus and disposal of Okaloosa County School Board owned property located at 2053 South Ferdon Avenue, Crestview, Florida as described in Exhibit "A" of the Resolution. Spot Survey 5, Version 4, has been approved by the Florida Department of Education on December 11, 2014, as required (see attached.) File Attachments Surplus Property Resolution 15-01.pdf (43 KB) Legal Description South Ferdon, Crestview (Hwy 85).pdf (138 KB) Survey 5, Version 4 Ferdon Property, DOE.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Air Force Enlisted Village, Inc. d/b/a Hawthorn House, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of  Okaloosa County and Air Force Enlisted Village, Inc. d/ b/a Hawthorn House, effective May 1, 2015 through April 30, 2016. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Hawthorn House to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Hawthorn House will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on May 1, 2015 and terminate on April 30, 2016. File Attachments Motor Vehicle Lease - Hawthorn House.pdf (13,623 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of Tag-On Bid: #13-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of tag-on bid #13-0036 Basketball/Tennis/  Play Courts Resurfacing and Repairs, based on fixed pricing, to be used on an as needed basis. The contract is effective May 7, 2015 through May 6, 2016. Public Content Request approval to renewal the tag-on bid #13-0036 Basketball/Tennis/Play Courts Resurfacing and Repairs, through the School Board of Sarasota County, FL, based on fixed pricing, to be used on an as needed basis. The vendor is Elite Court Construction and the contract is effective May 7, 2015 through May 6, 2016. Copies of the vendor renewal confirmation letter, the original award tabulation and Board approval are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID #13-0036.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Tag-On Bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting & Related Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the renewal of Tag-On bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting, & Related Parts through Hillsborough Public Schools. The awarded vendor is PHP Locker Company, based on fixed pricing, and will be used on an as needed basis. Public Content Request approval to renew Tag-On bid ITQ 13015-MST Locker Repair, Removal, Replacement, Painting, & Related Parts through Hillsborough Public Schools. The awarded vendor is PHP Locker Company, based on fixed pricing, and will be used on an as needed basis. The contract is effective May 8, 2015 through May 7, 2016. Copies of the renewal document and original award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF TAG-ON BID# 13015.pdf (928 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid: 15-968-159 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve tagging on with the School Board of