Okaloosa County School Board — Workshop Meeting, April 23, 2015 — reading text

Thursday, April 23, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 23, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 23, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 19 - Apr 8.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 23, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 19 - April 8, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Mar 19 - Apr 8.pdf (11 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements under the  $5,000.00 threshold for Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, for Service Agreements entered into by the district or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A.- JAN THRU MAR -2015.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, Service Agreements for Law Enforcement entered into by the district or schools at a value up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments L.E. S.A. - JAN THRU MAR 2015.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000.00 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 23, 2015 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2015, January through March, for Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000.00. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN 2015 THRU MAR 2015.pdf (10 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearing of April 9, 2015; Minutes of Workshop Meeting of April 9, 2015; and Minutes of Regular Meeting of April 13, 2015, recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearing of April 9, 2015; Minutes of Workshop Meeting of April 9, 2015; and Minutes of Regular Meeting of April 13, 2015 Public Content The minutes of Board meetings must be approved by the Board. File Attachments 4-9-2015 Workshop DRAFT.pdf (172 KB) 4-13-2015 Meeting DRAFT.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-27-15.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Payroll Warrant Register and Accounts Payable Warrant Register for March 2015,  totaling $24,043,616.44; and Bank Transfers for March 2015, totaling $235,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 23, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,043,616.44 and Bank Transfers in the amount of $235,000.00. File Attachments MIS 3478 - Warrant Register - March 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and