Okaloosa County School Board — Workshop Meeting, July 8, 2024 — reading text

Subject : 7.6 Sole Source #24-16 Lexia Learning Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,870.00 Budgeted : Yes Budget Source : Federal funds, Project 4413 Title I- School Improvement Support Plan Recommended Action : Motion to approve renewing Lexia software subscriptions for a total cost of $56,870.00, effective August 1, 2024, through July 31, 2025. Public Content Request approval to renew Lexia software subscriptions for a total cost of $56,870.00. Funds will be paid from Federal funds, Project 4413 Title I-School Improvement Support Plan, and the contract is effective August 1, 2024, through July 31, 2025. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 833-3008. File Attachments LEXIA QUOTE.pdf (356 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Sole Source#24-12 IXL Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $123,750.00 Budgeted : Yes Budget Source : Federal Fund, Project 5415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of software licenses from IXL Learning for a total cost of $123,750.00, effective August 30, 2024, through August 29, 2025. Public Content Request approval to purchase software licenses from IXL Learning for a total cost of $123,750.00. Funds will be paid from Federal Fund, Project 5415 Title IV - SS & AEG, and the contract is effective August 30, 2024, through August 29, 2025. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 301-3008. File Attachments IXL Quote.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Purchase Over $50,000: Howard Technology  Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 08, 2024 Absolute Date : Jul 08, 2024 Fiscal Impact : Yes Dollar Amount : $352,777.50 Budgeted : Yes Budget Source : Capital Fund, Project 4329 DW Technology Upgrades Recommended Action : Motion to approve the purchase of 60 Cleartouch Interactive Panels kits from Howard Technology Solutions for a total of $352,777.50. Public Content Request approval to purchase 60 Cleartouch Interactive Panels kits from Howard Technology Solutions for a total of $352,777.50. The purchase is made through PAEC Contract #23-165, and funds will be paid from Capital Fund, Project 4329 DW Technology Upgrades. A copy of the quote is attached. For additional information, please contact Dustin Keith, Specialist, Information Systems, at (850) 689-7151. File Attachments CLEARTOUCH QUOTE.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: H&E Equipment Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 08, 2024 Absolute Date : Jul 08, 2024 Fiscal Impact : Yes Dollar Amount : $102,700.00 Budgeted : Yes Budget Source : Capital Fund, Project 0369 DW- Vehicles Recommended Action : Motion to approve purchasing equipment from H&E Equipment Services for a total of $102,700.00. Public Content Request approval to purchase equipment, one (1) trailer mounted boom $32,550.00, and one (1) reach truck $70,150.00, for a total of $102,700.00. Purchases are made through BuyBoard Contract #685-22, and funds will be paid from Capital Fund, Project 0369 DW-Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments H&E QUOTES.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: TriMark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 08, 2024 Absolute Date : Jul 08, 2024 Fiscal Impact : Yes Dollar Amount : $54,526.00 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Public Content Request approval to purchase kitchen equipment for Plew Elementary School in the amount of $27,263.00, and Ruckel Middle School in the amount of $27,263.00, for a total of $54,526.00. Purchases are made through Osceola County Schools bid #SDOC-22-B-077-LH. Funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes and funding are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments TriMark Quote-Plew.pdf (265 KB) TriMark Quote-Ruckel.pdf (265 KB) FUNDNG SPREADSHEET.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase Over $50,000: Focus School Software- Communication Add On Module, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes  Dollar Amount : $88,064.60 Budgeted : Yes Budget Source : Capital Fund Transfer to General Fund, Project 3398 - DW - Enterprise Software Recommended Action : Motion to approve purchasing Communication Add On Module from Focus. Public Content Request approval to purchase Communication Add On Module from Focus. The contact is for two (2) years. Year 1 is effective July 9, 2024, through June 30, 2025 in the amount of