Okaloosa County School Board — Workshop Meeting, December 10, 2015 — reading text

Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 10, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Jacobs/L-3 Program, Time and Materials letter of completion and release of remaining funds, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $37,673.46 Budgeted : No Recommended Action : Motion to approve the Districts portion of the Shared Savings Funds. The District's portion of Shared Savings will be used to fund Capital Outlay projects at various other school sites. Public Content Jacobs/L-3 has completed the Phase V Task Orders associated with the Time and Materials (T&M) project as referenced below and in the attachment. Finance and Facilities Planning have reviewed the proposed shared savings and agree with the amounts as follows: Task Order #3 Florosa ES Drainage System Plan $ 4,191.42 Task Order #4 Edwins ES Drainage System Plan $32,484.70 Task Order #7 Florosa ES Computer Station Leg Brackets $997.34 TOTAL $37,673.46 File Attachments Shared Savings T&M 12-14-15.pdf (163 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 12, GMP for Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Steve Bolton, Director of Facilities Planning & Maintenance and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes  Budgeted : Yes Recommended Action : Motion to approve GMP for Program 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project in the amount of $841,478.00. Public Content FT. WALTON BEACH HIGH SCHOOL PHASE 5 HVAC REPLACEMENT PROJECT – This project consists of an upgrade/replacement of the HVAC systems serving the 500 area of the campus. The area to be modified consists of the Band and Choral Rooms, two (2) Art Rooms and miscellaneous Offices, etc. in the 500 Section of Fort Walton Beach High School. The project will begin during the winter of 2015 and complete in the Spring of 2016. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #10, #14 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #03 located in the 200 Area will be installed and tied back into the existing ductwork and piping in this area. We will also provide new ACT ceilings and light fixtures in the affected areas. The Total Cost of Work for Task Order # 12 is: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 682,478.00 Pre-GMP Phase Services - Previously Authorized 69,000.00 Owner Direct Purchase (ODP) – HVAC Equipment 90,000.00 Total Cost of Work $ 841,478.00 Validation by Faithful + Gould has been received. File Attachments TO#12 Faithful + Gould validation letter (FWBHS HVAC Ph5).pdf (230 KB) TO#12 GMP FWBHS, HVAC, Phase 5 & SumSpreadsht for F&G.pdf (265 KB) 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-17 Walker Cameras, present by  Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $5,801.58 Budget Source : Walker Elementary School will be paying for all work from their internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-17 Walker Cameras in the amount of $5,801.58. Public Content Install 16 customer provided security cameras and a Cat5e cable for each camera. File Attachments Video Insight Security Grant.pdf (39 KB) Walker Cameras Task Order #2-17.pdf (210 KB) 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-27 Riverside 400 Wing, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $10,889.84 Budgeted : Yes Budget Source : Task Order will be filed as an insurance claim. Riverside will pay the deductible with internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-27 Riverside 400 Wing in the amount of $10,889.84. Public Content Replace 6 POE patch panels with 6 non-POE patch panels. All work includes termination of data drops to new patch panels. All equipment is being replaced due to lightning damage. File Attachments Riverside Task Order 2-27 & Lightning Affidavit.pdf (581 KB) 10. Information Technology Seat Management Contract Subject : 10.3 L-3 Task Order No. 2-28 Northwood Camera and DVR Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $16,245.64 Budgeted : Yes Budget Source : Task order will be filed as an insurance claim. Northwood will pay the deductible with internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-28 Northwood Camera and DVR Replacement in the amount of $16,245.64. Public Content Replace 6 cameras and 2 DVRs. All equipment is being replaced due to lightning damage. File Attachments Northwood Camera and DVR Task Order #2-28 and Lightning Affidavit.pdf (315 KB) 10. Information Technology Seat Management Contract Subject : 10.4 L-3 Task Order No. 2-34 Destin Elementary DVR Camera Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $8,523.72 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds and Destin Elementary Internal Funds Recommended Action : Motion to approve L-3 Task Order No. 2-34 Destin Elementary DVR Camera Replacement in the amount of $8,523.72. Public Content Project is for upgrade of security camera system. District 2 School Board Member Capital Outlay funds in the amount of $6,000.00 will be used to fund the project and the balance will be paid by the school. File Attachments Task Order 34 Destin ELE DVR Camera Replacement.pdf (259 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 10, 2015 - Workshop Meeting Type :