Okaloosa County School Board — Workshop Meeting, December 10, 2015

Thursday, December 10, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. Moment of Silence Pledge of Allegiance led by Mary Beth Jackson 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 10, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Deleted - Public Discussion 4.4 Rick Stevens - School Starting Time; added as Committee and Staff Report 6.8 School Grades Report Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Destin Middle School Girls Cross Country Team, State Champions, presened by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Recognition 3. Visitors Subject : 3.2 Recognition of Emma Rudman, Fort Walton Beach High School, Florida's Female Wendy's High School Heisman Winner, presented by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Recognition 3. Visitors Subject : 3.3 Recognition of Daniel Orcutt, Fort Walton Beach High School, State Champion and All American swimmer in the 200 Individual Medley, presented by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Recognition 3. Visitors Subject : 3.4 Recognition of Eli Stove, Niceville High School, ESPN High School Football All American, presented by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Recognition 3. Visitors Subject : 3.5 Recognition of Linda Tyce, Florida Literacy Coach of the Year, presented by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Recognition 4. Public Discussion Subject : 4.1 Theresa Vaccaro - School Starting Time Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Vaccaro Request to Speak.pdf (33 KB) 4. Public Discussion Subject : 4.2 Sheryl Douglas - School Starting Time Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Douglas Request to Speak.pdf (116 KB) 4. Public Discussion Subject : 4.3 Angela Etheridge - School Starting Time Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Etheridge Request to Speak.pdf (32 KB) 4. Public Discussion Subject : 4.4 Deleted - Rick Stevens - School Starting Time Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Stevens Request to Speak.pdf (70 KB) 4. Public Discussion Subject : 4.5 Barbie Walker - School Starting Time Meeting :  Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Walker Request to Speak.pdf (33 KB) 4. Public Discussion Subject : 4.6 Donovan Walker - School Starting Time Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments Walker Request to Speak.pdf (33 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Zone Foreman, Fire Safety, Maintenance, recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of the Zone Foreman, Fire Safety, Maintenance. 5. Personnel Appointments Subject : 5.2 Appointment of Zone Foreman, Maintenance, recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Zone Foreman, Maintenance. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa County District School Board, Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Presentation.pptx (741 KB) Published Financial Statements.pdf (1,827 KB) Published Required Communications Letter.pdf (278 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the  Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires the board of directors of each school board direct- support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the AICPA auditing standards. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments OPSF Financial Statements (Published to PDF).pdf (1,278 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2014-2015 audit report for Okaloosa Academy, Inc. File Attachments 2015 Word Okaloosa Final.pdf (201 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Liza Jackson Preparatory School, Inc. - Basic Financial Statements and Supplemental Information for the Fiscal Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent records. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2014-2015 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Audited Financial Statements June 30 2015.pdf (821 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 In-County Travel paid for the period of October 22 – November 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 22 – November 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 22 - Nov 18.pdf (104 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Out-Of-County Travel paid for the period of October 22 – November 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 10, 2015 - Workshop Meeting Type : Report Public Content Out-Of-County Travel paid for the period of October 22 – November 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 22 - Nov 18.pdf (110 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 AdvancED Accreditation Process and Update to Board Members, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content A brief presentation will be given on the accreditation process through AdvancED and an update on the preparation for the upcoming accreditation visit in the SY 2016-2017. File Attachments AdvancED Process SB Presentation.pdf (1,282 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.8 School Grades Report, presented by Marcus Chambers and Steve Horton, Assistant Superintendents Meeting : Dec 10, 2015 - Workshop Meeting Type : Information File Attachments School Grades (Simulated) 2015 compared with 2014 (2).pdf (111 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Organizational Meeting of November 5, 2015; Minutes of Workshop Meeting of November 5, 2015; Minutes of Regular Meeting of November 9, 2015; Minutes of Special Meeting-Attorney-Client Session of November 30, 2015; Minutes of Special Meeting of November 30,2015; Minutes of Student Disciplinary Hearing of November 30, 2015,  recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Organizational Meeting of November 5, 2015; Minutes of Workshop Meeting of November 5, 2015; Minutes of Regular Meeting of November 9, 2015; Minutes of Special Meeting-Attorney- Client Session; Minutes of Special Meeting of November 30, 2015; Minutes of Student Disciplinary Hearing of November 30, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 11-9-2015 Meeting DRAFT.pdf (156 KB) 11-5-2015 Workshop DRAFT.pdf (165 KB) 11-5-2015 Organizational Session DRAFT.pdf (148 KB) 11-30-2015 Atty-Client Session DRAFT.pdf (63 KB) 11-30-2015 Special Meeting DRAFT.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for DVR Camera Replacement in the amount of $6,000.00, presented by Dewey Destin  and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Elementary School for DVR Camera Replacement in the amount of $6,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for DVR Camera Replacement in the amount of $6,000.00. The remainder of the cost will be provided by the school. File Attachments Task Order 34 Destin ELE DVR Camera Replacement.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for student desks/chairs and projectors in the amount of $4,777.84, presented by Dewey Destin  and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,777.84 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for student desks/chairs and projectors in the amount of $4,777.84. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for student desks/chairs and projectors in the amount of $4,777.84. File Attachments Quotes for Elliott Point Elementary.pdf (1,643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Okaloosa County School District 2016-2017 School Calendar, presented by Duscha Ross, Program Director, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2016-2017 School Calendar. Public Content The calendar committee was made up of 15 people, with selections of members from the Superintendent, OCEA, and OCESPA. A recommendation was made to the Superintendent, and that recommendation is before you tonight. This calendar starts school for students on August 10th, finishes the first semester before the Christmas break, and ends school for students the day before the Memorial Day holiday. File Attachments 2016-17 Calendar by Month - final to Board.pdf (309 KB) 2016 2017 School Calendar with Shadings final to Board.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #2 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($281,486.04) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2015: General Fund $ 520,865.88 Debt Service Funds 70,772.39 Capital Projects Funds 8,598.03 Other Special Revenue Funds - Federal (882,470.12) Other Special Revenue Funds - Food Service 747.78 Total - All Funds $(281,486.04) File Attachments !BA 02 - Oct 2015.pdf (870 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for October 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2015. Public Content The financial statement for the month ending October 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-10.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-14-15.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $38,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-12-14.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for October 2015, totaling $22,932,412.48; and Bank Transfers for October 2015, totaling $10,200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,932,412.48 and Bank Transfers in the amount of $10,200,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2015, totaling $22,932,412.48; and Bank Transfers for October 2015, totaling $10,200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register October 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Certiport, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,576.00 Budgeted : Yes Budget Source : 2014-15 Digital Classrooms Plan Funds Recommended Action : Motion to approve the purchase of Certiport licenses to be used district wide for Digital Tool Certification and CAPE Innovation certification testing throughout the 2015-2016 school year. The combined cost of the products is $32,576 and will be paid through the Digital Classroom Plan funds. Public Content Motion to approve the purchase of Certiport site licenses to be used district- wide for Digital Tool Certification testing and at Choctawhatchee and Fort Walton Beach High Schools in their AP Innovation courses for the 2015-2016 school year. The combined cost of the products is $32,576 and will be paid from the Digital Classroom Plan funds. Copies of the quotes are attached. Purchases are exempt under 6A-1.012(11)(b) For additional information, please contact April Branscome, Specialist, Choice at (850) 833-5858. File Attachments Ft Walton Beach Innovation MOS Quote.pdf (103 KB) Choctawhatchee Innovation MOS Quote.pdf (104 KB) Quote IC3 Digital Tools.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: Pitsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,191.95 Budgeted : Yes Budget Source : Federal Funds, Project 6422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment,  curriculum and consumable kits for multiple schools, for a total amount of $67,191.95. Public Content Request approval to purchase equipment, curriculum and consumable kits from Pitsco for the following schools: 1) Davidson MS $15,084.25 2) Meigs MS $18,102.25 3) Ruckel MS $18,102.25 4) Shoal River MS $15,903.20 The total purchase amount is $67,191.95, which will be paid from Federal Funds, Project 6422. Copies of the quotes are attached. Purchases are exempt under 6A-1.012(11)(b). For additional information, please contact Patti Bonezzi, Program Director, Choice at (850) 833-5876. File Attachments PITSCO.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 7055 International Baccalaureate Recommended Action : Motion to approve the purchase of examinations for the number of students at Choctawhatchee High School who will participate in IB testing. The total is based on an estimate number of participants. Public Content Motion to approve the purchase of examinations for the number of students at Choctawhatchee High School who will participate in IB testing. The total is based on an estimate number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from general funds, project 7055 International Baccalaureate. A copy of a spreadsheet is attached. For additional information, please contact Judy Kane, IB Coordinator, Choctawhatchee HS at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE (IB) EXAMINATIONS 2016.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.14 Exempted Purchase: Earth Networks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Captital Funds, Project 5366 Lightening Safety Equipment Recommended Action : Motion to approve Engineered Drawings in the amount of $6,000, as required by our Facilities Planning and Maintenance Support Services Department. Public Content Motion to approve Engineered Drawings in the amount of $6,000, as required by our Facilities Planning and Maintenance Support Services Department. This purchase is required prior to the installation of the WeatherBug Outdoor Alerting System, which was previously School Board approved September 14, 2015. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations at (850) 833-7117. File Attachments WEATHERBUG QUOTE.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase: Flocabulary, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,760.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of annual digital site licenses from Flocabulary in the amount of $25,760. Public Content Request approval to purchase digital site licenses from Flocabulary in the amount of $25,760. The contract is effective December 15, 2015 through December 16, 2016. Funding will be paid from General Funds, Project 6123 Reading Instruction and a copy of the quote is attached. This purchase is exempt under 6A-1.012(11)(b). For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum at (850) 833-6312. File Attachments FLOCABULARY QUOTE.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Multi-Year Purchase: Turnitin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,246.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative Recommended Action : Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for a total of $9,246. Public Content Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for a total of $9,246. This purchase requires School Board approval under 2-17 (A)(4) multi-year agreements. The contract is effective 8/27/2016 through 8/26/2018 and requires early approval to receive the discount. Funding will be paid from general funds, project 7054 AP Initiatives. For additional information, please contact Donnie Pridgen, Niceville High School at (850) 833-4114. File Attachments SIGNED TURNITIN DOC.pdf (132 KB) turnitin quote.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 ITB 16-03 Fire Alarm Certification & Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,390.00 Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the committees recommendation to award ITB 16-03 Fire Alarm Certification & Repair to Fire Control Systems. Public Content Motion to approve the committees recommendation of award for ITB 16-03 Fire Alarm Certification & Repair to Fire Control Systems, who were awarded schedules A & B. Schedule A will be used on an as needed basis and schedule B in the amount of $31,390. The contract is for a five (5) year period, effective January 11, 2016 through January 10, 2021. Funds will be paid from Capital Funds and a copy of the tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning & Maintenance at (850) 689-7159. File Attachments ITB_16-03.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Memorandum of Understanding (MOU) between Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services, presented by Dr. Sandy Arteaga, Title I/X Specialist and recommended for approval by Superintendent. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Udnerstanding (MOU) between Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services. Public Content FLDOE is now requiring a Memorandum of Understanding between the Panhandle Area Educational Consortium (PAEC) under the Washington County School District and Okaloosa County School District for Title I Part C Migrant Education Program Services. PAEC has provided the following services to OCSD over the past several years: • Identification and Recruitment of migrant students to include evenings and weekends. • Supplemental educational services during the school year and during the summer to eligible migrant students.  • Provide support services to school districts and families that fall within the Reasonable, Allowable and Necessary criteria. • Prepare, complete, and submit the Project Applications along with its Budgets. • Prepare, complete, and submit a Consolidated Budget. • Respond to the annual Work Papers and submit the necessary documentation as requested by FLDOE. • Prepare documentation for monitoring and participate in monitoring activities. Coordinate the monitoring schedule with FLDOE Migrant Program. • Maintain compliance items as defined by the Florida Department of Education. • Evaluate the Migrant Education Program serving member and participating districts as a consortium. • Prepare, complete, and submit the Mid-year Evaluation Report and Annual Evaluation Report. • Ensure that activities align with the Migrant Comprehensive Needs Assessment and the Migrant Service Delivery Plan. • Provide professional development workshops as it relates to Title I Part C. • Coordinate activities with other agencies, both within the State and with other States nationwide, including the transfer of student records, if necessary. • Keep up to date on current migrant rules and regulations and how they might affect Title I programs through participation in state conferences, national conferences, local meetings, professional development opportunities, webinars, and trainings. • Conduct migrant parent meetings to ensure that parents are receiving information relevant to their child’s education or provide informational materials through home visits in districts where eligible families may be limited due to lack of transportation. PAEC will continue to provide the above listed services to OCSD and the Title I Part C Migrant Education Program. For additional information or questions, please contact Dr. Sandy Arteaga, Title I/X Specialist. File Attachments Okaloosa MOU with PAEC-Title I Part C.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program  Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 15, 2015 Absolute Date : Dec 15, 2015 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Crestview Waterfront Rescue Mission/ Bargain Center and Hideaway Pizza. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Crestview Waterfront Mission - Richbourg - 2016.pdf (466 KB) Hideaway Pizza - Richbourg - 2016.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Interagency Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's  Office, presented by Andy Johnson, Specialist, Safe Schools, Athletics and Health, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Interagency Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office. File Attachments Interagency Agreement with OCSO.pdf (665 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Amendment No. 1 to Service Agreement between the School Board of Okaloosa County and ImPACT Applications, Inc., presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : No Budgeted : No Recommended Action :  Motion to approve Amendment No. 1 to Service Agreement between the School Board of Okaloosa County and ImPACT Applications, Inc. to extend the Term of the Agreement by entering into a Renewal Term ending on October 13, 2016. File Attachments ImPACT Amend. #1 Svc. Agree. for 1 year.pdf (310 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 School Food Service Agreement Modification to add breakfast meals between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement Modification to add breakfast meals between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc. Public Content The purpose of this modification is to add breakfast meals to the already approved meal contract between the Okaloosa County School District school and AMI Kids Emerald Coast,Inc for school year 2015-2016. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to AMI Kids Emerald Coast Inc. Rates are $3.25 per meal for lunch and $2.00 per meal for breakfast to be picked up by AMI Kids. This modification for breakfast meals to be added will take effect on January 1, 2016 to June 30, 2016. File Attachments Modification 2015.pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 School Volunteer Lists, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 14, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Voluteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools. A sexual offender and predator screening has been conducted through the Florida Departmentof Law Enforcement on each name. File Attachments Binder 1 Volunteers 12-14-15.pdf (2,566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments December 14, 2015 Instructional Board Report.pdf (36 KB) December 14, 2015 Ed Support Board Report.pdf (43 KB) BOARD REPORT DECEMBER 14, 2015 SUB HIRES.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsDecember14th2015 (2).pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Antonia Baldwin, Florosa, 17.5 hours Donna Bartolo, Certification, 7.5 hours Deloris Cox, Silver Sands, 3.75 hours Angela Ford, Silver Sands, 75.0 hours Julie Jernigan, Transportation, 7.5 hours John Love, Walker, 7.5 hours Margie Parnell, Richbourg, 52.5 hours Jeanan Peacock, Elliott Point, .5 hours Elaine Salas, Exceptional Student Ed, 5.25 hours Andrea Schweim, Silver Sands, 2.5 hours Sharon Shelley, Food Service, 75.0 hours Toni Sullivan, Elliott Point, 60.0 hours Virginia Wright, Exceptional Student Ed, 13.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee No. 102427. Public Content Suspension of employee EID#102427 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee No. 113868. Public Content Suspension of employee EID#113868 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3000 per year, effective January 1, 2016 through December 31, 2016. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2016 through December 31, 2016. File Attachments EAP Contract.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Request to fill the Principal position at Silver Sands School prior to the retirement of the current Principal, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Dollar Amount : $37,380.00 Recommended Action : Motion to approve the request to fill the Principal position at Silver Sands School prior to the retirement of the current Principal. Public Content The recommendation is being made at Silver Sands School due to the impending retirement of the Principal at this location and to execute a seamless transition period for Silver Sands School and their students, parents, and staff. Attached is a file reflecting the cost/savings of this request. File Attachments Transition - Principal Center 0241 - 2015-11-17.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Termination of the Fingerprinting Services Agreement between the School Board of Okaloosa County and First Advantage for vendor fingerprinting, presented by Lindsay Maxey, Human Resources Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of the Fingerprinting Services Agreement between the School Board of Okaloosa County and First Advantage. Public Content This notice of termination is effective March 1, 2016, and is in accordance with the original agreement that was signed between the School Board of Okaloosa County and First Advantage. File Attachments Termination of Pride Rock Agreement.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Fingerprinting Services Agreement between the School Board of Okaloosa County and Fieldprint, Inc., for vendor fingerprinting services, presented by Lindsay Maxey, Human Resources Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Fingerprinting Services Agreement between the School Board of Okaloosa County and Fieldprint, Inc., effective March 1, 2016 through February 28, 2017. Public Content The Fingerprinting Services Agreement with Fieldprint provides fingerprinting and badging services to all Okaloosa County vendors. This agreement for vendor fingerprinting services is not a cost to the School District and is a slight cost savings from $93.85 to $84.75 to vendors. The term of this contract will be March 1, 2016 through February 28, 2017. File Attachments Okaloosa County Schools - Fieldprint Agreement _FL FDLE.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Request to advertise a Public Hearing for revision of School Board Policy 4-1(H) Homeless Children and Youth, presented by Dr. Sandy Arteaga, Title 1 Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 4-1(H) Homeless Children and Youth. Public Content Revisions to Policy 4-1(H) are to provide clarification and update statutory references. File Attachments 4-1 (H) Homeless Children and Youth REDLINED.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 10, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Jacobs/L-3 Program, Time and Materials letter of completion and release of remaining funds, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Absolute Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $37,673.46 Budgeted : No Recommended Action : Motion to approve the Districts portion of the Shared Savings Funds. The District's portion of Shared Savings will be used to fund Capital Outlay projects at various other school sites. Public Content Jacobs/L-3 has completed the Phase V Task Orders associated with the Time and Materials (T&M) project as referenced below and in the attachment. Finance and Facilities Planning have reviewed the proposed shared savings and agree with the amounts as follows: Task Order #3 Florosa ES Drainage System Plan $ 4,191.42 Task Order #4 Edwins ES Drainage System Plan $32,484.70 Task Order #7 Florosa ES Computer Station Leg Brackets $997.34 TOTAL $37,673.46 File Attachments Shared Savings T&M 12-14-15.pdf (163 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 12, GMP for Fort Walton Beach High School Phase 5 HVAC Replacement Project, presented by Steve Bolton, Director of Facilities Planning & Maintenance and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes  Budgeted : Yes Recommended Action : Motion to approve GMP for Program 5, Task Order No. 12, Fort Walton Beach High School Phase 5 HVAC Replacement Project in the amount of $841,478.00. Public Content FT. WALTON BEACH HIGH SCHOOL PHASE 5 HVAC REPLACEMENT PROJECT – This project consists of an upgrade/replacement of the HVAC systems serving the 500 area of the campus. The area to be modified consists of the Band and Choral Rooms, two (2) Art Rooms and miscellaneous Offices, etc. in the 500 Section of Fort Walton Beach High School. The project will begin during the winter of 2015 and complete in the Spring of 2016. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #10, #14 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #03 located in the 200 Area will be installed and tied back into the existing ductwork and piping in this area. We will also provide new ACT ceilings and light fixtures in the affected areas. The Total Cost of Work for Task Order # 12 is: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 682,478.00 Pre-GMP Phase Services - Previously Authorized 69,000.00 Owner Direct Purchase (ODP) – HVAC Equipment 90,000.00 Total Cost of Work $ 841,478.00 Validation by Faithful + Gould has been received. File Attachments TO#12 Faithful + Gould validation letter (FWBHS HVAC Ph5).pdf (230 KB) TO#12 GMP FWBHS, HVAC, Phase 5 & SumSpreadsht for F&G.pdf (265 KB) 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-17 Walker Cameras, present by  Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $5,801.58 Budget Source : Walker Elementary School will be paying for all work from their internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-17 Walker Cameras in the amount of $5,801.58. Public Content Install 16 customer provided security cameras and a Cat5e cable for each camera. File Attachments Video Insight Security Grant.pdf (39 KB) Walker Cameras Task Order #2-17.pdf (210 KB) 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-27 Riverside 400 Wing, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $10,889.84 Budgeted : Yes Budget Source : Task Order will be filed as an insurance claim. Riverside will pay the deductible with internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-27 Riverside 400 Wing in the amount of $10,889.84. Public Content Replace 6 POE patch panels with 6 non-POE patch panels. All work includes termination of data drops to new patch panels. All equipment is being replaced due to lightning damage. File Attachments Riverside Task Order 2-27 & Lightning Affidavit.pdf (581 KB) 10. Information Technology Seat Management Contract Subject : 10.3 L-3 Task Order No. 2-28 Northwood Camera and DVR Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $16,245.64 Budgeted : Yes Budget Source : Task order will be filed as an insurance claim. Northwood will pay the deductible with internal funds. Recommended Action : Motion to approve L-3 Task Order No. 2-28 Northwood Camera and DVR Replacement in the amount of $16,245.64. Public Content Replace 6 cameras and 2 DVRs. All equipment is being replaced due to lightning damage. File Attachments Northwood Camera and DVR Task Order #2-28 and Lightning Affidavit.pdf (315 KB) 10. Information Technology Seat Management Contract Subject : 10.4 L-3 Task Order No. 2-34 Destin Elementary DVR Camera Replacement, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Preferred Date : Dec 14, 2015 Fiscal Impact : Yes Dollar Amount : $8,523.72 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds and Destin Elementary Internal Funds Recommended Action : Motion to approve L-3 Task Order No. 2-34 Destin Elementary DVR Camera Replacement in the amount of $8,523.72. Public Content Project is for upgrade of security camera system. District 2 School Board Member Capital Outlay funds in the amount of $6,000.00 will be used to fund the project and the balance will be paid by the school. File Attachments Task Order 34 Destin ELE DVR Camera Replacement.pdf (259 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 10, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 12-14-2015 Student Trip Requests.pdf (5,467 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Dec 10, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of new School Board Policy 2-21 Anti-Fraud Policy, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve new School Board Policy 2-21 Anti-Fraud Policy. Public Content A Public Hearing will be held to receive public input and consider approval of new School Board Policy 2-21 Anti-Fraud Policy. The proposed rule will establish certain principles and expectations for the School District in order to prevent fraud, investigate and provide consequences for engaging in any manner of fraud, and to heighten awareness of possible fraud. File Attachments 2-21 Anti-Fraud Policy DRAFT.pdf (45 KB) 15. Public Hearing Subject : 15.2 Spanish and French Textbook Adoption, presented by Tami Ellis, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Dec 10, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the adoption of Spanish and French textbooks. Public Content A Public Hearing will be held to receive public input and consider adoption of the Spanish and French textbooks selected by the committee and recommended by the Superintendent. File Attachments Spanish and French Board Agenda.pdf (17 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 10, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Attorney-Client Session Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will hold a Special Meeting for the purpose of conducting a closed attorney-client session to discuss pending litigation issues relating to Case Number 3:14-cv-654-MCR- EMT pending in the U.S. Court for the Northern District of Florida. The meeting will be held on Thursday, December 10, 2015, at 8:00 a.m. The meeting will be conducted in the School District Administration Building, Fort Walton Beach, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. 17. Public Notices Subject : 17.2 Notice of Student Disciplinary Hearing Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on December 10, 2014, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.3 Notice of Workshop Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on December 10, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.4 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 10, 2015, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. File Attachments 12-10-2015 Leasing Corp Meeting Agenda.pdf (7 KB) 12-10-2015 Leasing Corporation Annual Meeting Notice.pdf (7 KB) 12-8-2014 Leasing Corp Meeting Minutes.pdf (37 KB) 17. Public Notices Subject : 17.5 Notice of Public Hearing Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 14, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • New School Board Policy 2-21 Anti-Fraud Policy • Spanish and French Textbook Adoptions Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.6 Public Notice Meeting : Dec 10, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.