Okaloosa County BOCC — July 28, 2015 — 2-1 County Administrator-done — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: COUNTY ADMINISTRATOR’S OFFICE PROGRAM DESCRIPTION: The County Administrator serves as the administrative head of the county and, with the exception of the County Attorney, is responsible for the administration and operations of all departments under the direction of the Board of County Commissioners. REVENUE: The County Administrator is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Developed and provided a balanced budget consistent with Board directives and expectations. Ø Added Deputy County Administrator position; strengthened risk mitigation and fraud prevention Ø Hosted Management Retreat at Emerald Coast Convention Center; facilitated departmental staff training Ø Built State and Federal legislative priorities based on Board direction Ø Continued to work with Florida Association of Counties on Department of Juvenile Justice resolution Ø Effectively managed 16 county departments consisting of over 700 employees Ø Interfaced with State AGO on two follow-up audits; drafted County responses for Board approval Ø Researched, redesigned, and updated County Website; initiated to engage public and make site more intuitive while providing easier access to information Ø Opened County Commissioner Facebook Page; linked with Twitter; added EMS and Bear Sightings pages to Public Safety Pages Ø Created Centennial Facebook page in celebration of Okaloosa County 2015 Centennial PROGRAM GOAL: To ensure that Okaloosa County government is a superior, efficient and cost-effective organization designed to provide quality programs, services and facilities consistent with the goals and objectives of the community. To increase engagement with our customers and citizens through a variety of media outlets. KEY OBJECTIVES: 1. Enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines. 2. Complete multi-year implementation plan for future distribution of RESTORE Act funds for Board-approved proposals; submit projects to the U.S. Treasury for funds disbursement 3. Transition Okaloosa County to a Hybrid Program/Performance-based budget in all county departments 4. To incorporate technological advances into department business while maintaining rigid controls on cost PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY14/15 FY15/16 FY15/16 FTEs for County Administrator 1 1 1 FTEs for Administrator Support 3 3 3 Input FTEs for Budget Management 0 1 1 FTEs for Public Information 1 1 1 FTEs for Grant Coordination 0 1 1 Balanced budget created 1 1 1 Number of BCC agendas created 25 26 26 Number of workshop agendas created. 19 15 15 Output Number of press releases created 196 141 141 Number of Social Media (Twitter, Facebook) posts 330 410 410 Media Inquiries 130 120 120 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 2 2 2 3 Full-time Management & Professional 3 3 3 3 Total 5 5 5 6 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $407,591 $370,431 $338,373 $614,240 $275,867 81.5% Operating Expenses $36,078 $35,182 $35,136 $40,628 $5,492 15.6% Capital Outlay $0 $0 $3,000 $0 -$3,000 -100.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $443,669 $405,613 $376,509 $654,868 $278,359 73.9% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $345,811 $274,545 $455,387 $180,842 65.9% Added Deputy Administrator, Budget/Compliance, and Grant Coordinator positions 20 BENEFITS $94,454 $63,828 $158,853 $95,025 148.9% Increase due to all employees on County Health Insurance 34 CONTRACT SERVICES $0 $0 $15,000 $15,000 0% 40 TRAVEL & PER DIEM $3,400 $3,850 $6,300 $2,450 63.6% Additional travel expenses for Deputy County Administrator 41 COMMUNICATIONS SERVICES $1,500 $1,500 $2,100 $600 40.0% 42 FREIGHT & POSTAGE $150 $150 $200 $50 33.3% 44 RENTS & LEASES $20,064 $20,435 $0 -$20,435 -100.0% Rent savings from relocation to Shalimar Administrative Building 45 RISK MANAGEMENT ALLOCATION $4,648 $5,201 $3,529 -$1,672 -32.1% Additional cost of 4G service for iPads 46 REPAIR & MAINTENANCE $0 $0 $1,300 $1,300 0% Property Insurance reallocation 47 PRINTING & BINDING $3,500 $500 $500 $0 0% 48 PROMOTIONAL ACTIVITY $50 $0 $0 $0 0% 49 MISCELLANEOUS CHARGES $200 $300 $500 $200 66.7% 51 OFFICE SUPPLIES $1,050 $1,100 $2,000 $900 81.8% 52 OPERATING SUPPLIES $4,411 $600 $6,699 $6,099 1016.5% Additional fuel and maintenance for County Administrator vehicle 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $2,500 $1,000 $1,500 $500 50.0% 55 TRAINING & EDUCATION EXPENSES $700 $500 $1,000 $500 100.0% 60 CAPITAL OUTLAY $0 $3,000 $0 -$3,000 -100.0% Eliminated need for copier through centralization of resources at new admin building TOTAL $482,438 $376,509 $654,868 $278,359 73.9%