Okaloosa County BOCC — August 6, 2015 — Fleet — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FLEET OPERATIONS PROGRAM DESCRIPTION: Fleet Operations provides fueling, maintenance and fleet management to all BCC departments and several outside agencies throughout the county. REVENUE: Fleet Operations is an internal service fund. Supporting revenue are charges for services to County user departments and other agencies. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Managed combined county/agency fleet that drives 5.8 million miles per year Ø Processed 55,378 fuel transactions for 1,028,898 total gallons Ø Completed 6,732 shop work orders. Ø Kept average percent of fleet out-of-service at 2.6% PROGRAM GOAL: To provide quality fleet management, fueling and maintenance services for all County departments and agencies served. To assure the safety of County employees and the general public while taking care of county assets. To make Fleet Operations a good place to work. KEY OBJECTIVES: 1. Keep an aging fleet functional 2. Maintain percent of fleet down at around 2.2% 3. Reduce operating costs with infusion of new equipment.  PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14 FY15 FY16 Staff Size 20 21 21 Input All Non-Fuel Expenditures (includes salaries & benefits) $2,567,838 $2,601,413 $2,618,631 Fuel and Fuel Tax Expenditures $3,282,472 $2,511,710 $2,978,369 Total Work Orders 6,732 6,556 6,500 Output PM Work Orders 1,202 1,200 1,200 Percent of PM Orders to Total Work Orders 18% 18% 18% Efficiency Average Percent of Fleet Down 2.6% 2.2% 2.1% Percent of Maintenance Revenue from BCC Vehicles and 87% 86% 85% Equipment Effectiveness Maintenance Revenue from Agencies $288,266 $308,733 $330,662 BCC Miles Driven 4,338,229 4,349,000 4,376,953 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 1 1 1 1 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 16 18 19 19 Total 18 20 21 21 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $1,104,282 $1,213,221 $1,288,436 $1,315,494 $27,058 2.1% Operating Expenses $4,744,766 $4,632,089 $4,892,549 $4,163,986 -$728,563 -14.9% Capital Outlay $0 $5,000 $113,000 $117,520 $4,520 4.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $5,849,048 $5,850,310 $6,293,985 $5,597,000 -$696,985 -11.1% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $889,899 $940,590 $955,706 $15,116 1.6% Position upgrade through certification 20 BENEFITS $336,336 $347,846 $371,419 $23,573 6.8% Increase due to all employees on County Health Insurance 41 COMMUNICATIONS SERVICES $6,600 $5,000 $5,000 $0 0% 42 FREIGHT & POSTAGE $150 $600 $300 -$300 -50.0% 43 UTILITY SERVICES $6,000 $6,000 $6,000 $0 0% 45 RISK MANAGEMENT ALLOCATION $38,455 $42,845 $36,492 -$6,353 -14.8% Property Insurance reallocation 46 REPAIR & MAINTENANCE $245,214 $187,200 $193,200 $6,000 3.2% Increase in routine maintenance costs 49 MISCELLANEOUS CHARGES $10,900 $11,100 $9,840 -$1,260 -11.4% Auction expenses, tires & waste oil 51 OFFICE SUPPLIES $3,400 $4,000 $4,000 $0 0% 52 OPERATING SUPPLIES $4,587,281 $4,631,304 $3,892,903 -$738,401 -15.9% Reduced fuel costs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $3,000 $3,000 $3,120 $120 4.0% 55 TRAINING & EDUCATION EXPENSES $1,500 $1,500 $1,500 $0 0% 60 CAPITAL OUTLAY $0 $113,000 $117,520 $4,520 4.0% Two (2) trucks, one (1) vehicle and tire machine TOTAL $6,128,735 $6,293,985 $5,597,000 -$696,985 -11.1%