Okaloosa County School Board — Regular Meeting, January 9, 2023 — reading text

Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 125048 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.10 Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Kristen Delarue Richbourg 5.50 Tammy McKenzie Crestview HS 7.50 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #20, GMP for 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $3,085,374.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax - Project 2223 - Roofing Projects P6TO20 Recommended Action : Motion to approve Program #6, Task Order #20, GMP for 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project, in the amount of $2,252,724.00 and Owner Direct Purchase (ODP) in the amount of $832,650.00. Approval of this GMP is subject to the receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #20 - 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project. Longwood Elementary School - This project consists of the removal and replacement of the existing coated foam roof system that covers the entire main building and canopies. This foam system was installed over the original built-up roof system so both the existing roofs must be removed. This main building tear-off area is approximately 620 squares. We will be performing roof restoration (coating) at the existing metal awning at the bus ramp, over the two (2) classroom additions located near the bus ramp that has an EPDM roof and over the concrete canopy walkways. The restoration work totals approximately 30 squares. New edge metal and gutters and downspouts are included. The Total Cost of Work for Task Order #20 (Phase 1) is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,252,724.00 Owner Direct Purchase (ODP) of Tremco Materials $832,650.00 Cost of Work - This Request 3,085,374.00 Pre-GMP Phase Services - Previously Authorized and 750,000.00 Funded Total Cost of Work $3,835,374.00 File Attachments TO20 GMP Longwood Roofing Ver 1.0.pdf (209 KB) Longwood Elem Roofing Comparsion Spreadsheet v1.pdf (33 KB) Motion & Voting Motion to approve Program #6, Task Order #20, GMP for 2022/2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project, in the amount of $2,252,724.00 and Owner Direct Purchase (ODP) in the amount of $832,650.00. Approval of this GMP is subject to the receipt of the validation report from Faithful + Gould. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : ($15,000,000.00) Budgeted : Yes Budget Source : COPs 2022A Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Credit to the  GMP, in the amount of $15,000,000.00. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects. Credit to the GMP for de-obligation of funds as a result of better than market pricing received for the projects. Task Order #12 GMP included an up to $10,000,000 threshold that was not subject to the Cost Reduction Incentive Clause in the contract. Jacob/Titan has agreed to exceed that limit and return $15,000,000 to the district, with no shared savings, instead of $10,000,000. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO-12 Deobligation of funds ver1 12-14-22.pdf (177 KB) Motion & Voting Motion to approve the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Credit to the GMP, in the amount of $15,000,000.00. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state