Okaloosa County School Board — Regular Meeting, January 9, 2023

Monday, January 9, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Dr. Jonathan Winningham, First Baptist Church of Mary Esther Pledge of Allegiance led by Marti Gardner *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 9, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 9, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.18 2023 Okaloosa County School District Legislative Priorities. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Added Item 7.18 2023 Okaloosa County School District Legislative Priorities. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 9, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2022, and June 30, 2021, Report Number 2023-060 December 2022, presented by Julie Perry, Chief Financial Officer Meeting : Jan 9, 2023 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2023-060 December 2022 , State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2022, and June 30, 2021. The Auditor General requests that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the School Board. File Attachments Local Government Surplus Funds Trust Fund-2023-060-2022-December.pdf (646 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of December 8, 2022; Minutes of Workshop Meeting of December 8, 2022; Minutes of Regular Meeting of December 12, 2022, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of December 8, 2022; Minutes of Workshop Meeting of December 8, 2022; Minutes of Regular Meeting of December 12, 2022. File Attachments 12-8-2022 Workshop - DRAFT.pdf (156 KB) 12-12-2022 Meeting - DRAFT.pdf (167 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,431.15, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $6,431.15 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,431.15. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $6,431.15. The remaining cost in the amount of $6,000.00 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Pryor Classroom Furniture.pdf (294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Riverside Elementary School for conference room chairs in the amount of $2,704.90, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $2,704.90 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Riverside Elementary School for conference room chairs in the amount of $2,704.90. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for conference room chairs in the amount of $2,704.90. File Attachments Riverside Chairs.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,000.00, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent), Procedural Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $6,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $6,000.00. The remaining cost in the amount of $6,431.15 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments Pryor Classroom Furniture.pdf (294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.6 Budget Amendment #3 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $1,037,018.06 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2022: General Fund $ 709,782.29 Debt Service Funds 29,407.33 Capital Project Funds 268,929.74 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 28,898.70 Total - All Funds $1,037,018.06 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 03 - Nov 2022.pdf (1,257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for November 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2022. Public Content The financial statement for the month ending November 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-11.pdf (808 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-9-23.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $153,528.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-01-09.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for November 2022, totaling $47,674,243.42; and Bank Transfers for November 2022, totaling $15,310,000.00, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $47,674,243.42 and Bank Transfers in the amount of $15,310,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2022, totaling $47,674,243.42; and Bank Transfers for November 2022, totaling $15,310,000.00 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2022.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 ITB 23-03 Salon Products, for the Cosmetology Program at Okaloosa Technical College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Dollar Amount : $60,789.00 Budget Source : General Funds, Project 6110 Adult Education Recommended Action : Motion to approve the committee's recommendation to award ITB 23-03 Salon Products for the OTC Cosmetology Program to The Burmax Company, Inc in the amount of $60,789.00. Public Content Request approval of the committee's recommendation to award ITB 23-03 Salon Products for the OTC Cosmetology Program to The Burmax Company, Inc in the amount of $60,789.00. Funds will be paid from General Funds, Project 6110 Adult Education. Copies of the award tabulation and bid document are attached. For additional information, please contact Jon Williams, Director, Okaloosa Technical College, at (850) 833-3500. File Attachments ITB_23-03.pdf (136 KB) ITB 23-03.pdf (1,122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Service Agreement #23-101 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 1488 ($9,000.00) DoDEA-Engage, and Project 3488 ($12,000.00) DoDEA- Engage 2.0 Recommended Action : Motion to approve Service Agreement #23-101 between Dr. Dana Stephens and The School Board of Okaloosa County, Florida, on behalf of DoDEA Engage and DoDEA Engage 2.0 Grant Projects, effective January 10 2023, through November 30, 2023. Public Content Request approval of Service Agreement #23-101 between Dr. Dana Stephens and The School Board of Okaloosa County, Florida, on behalf of DoDEA Engage and DoDEA Engage 2.0 Grant Projects, to provide third-party evaluation services for DoDEA Engage and DoDEA Engage 2.0 Grant Projects. The Provider will be paid $7,000.00 for the completion of phase 1 and $14,000.00 for the completion of phase 2 evaluations per invoice, for a total contract amount not to exceed $21,000.00. All funds will be paid from Federal Funds, Project 1488 ($9,000.00) DoDEA-Engage, and Project 3488 ($12,000.00) DoDEA-Engage 2.0. The Agreement is effective January 10 2023, through November 30, 2023 and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 23-101.pdf (630 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Amendment to Service Agreement #23-37 Steven Bair, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,720.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the Amendment to Service Agreement #23-37 between Steven Bair, Jr. and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, for an additional amount of $12,720.00, for a revised amount not to exceed $32,120.00, effective January 10, 2023, through June 30, 2023. Public Content Request approval of the Amendment to Service Agreement #23-37 between Steven Bair, Jr. and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, for the addition of 318 hours, for a revised total of 803 hours. The increase is based on $40.00 per hour, for an additional amount of $12,720.00, for a revised total contract amount not to exceed $32,120.00. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The Amendment is effective January 10, 2023, through June 30, 2023, and copies of the Amendment and the original Service Agreement are attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments AMENDMENT TO SA# 23-37.pdf (267 KB) SA# 23-37.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Self-Help Project, for Fundraising and Planning only, to replace the Baseball Bleacher/Press Box at Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $235,000.00 Budgeted : No Budget Source : Self-Help Recommended Action : Motion to approve the Self-Help Project, for Fundraising and Planning only, to replace the Baseball Bleachers/Press Box at Niceville High School. Public Content Niceville High School is seeking School Board approval, for fundraising and planning only, of a Self-Help Project to replace the Baseball Bleachers/Press Box. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments NHS Baseball Bleachers-Press Box.pdf (1,539 KB) Southern Bleacher Company pricing.pdf (295 KB) Bleacher-Press Box Drawings.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated January 9, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated January 9, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for January 9, 2023 Board Meeting.pdf (96 KB) Surplus Property Food Services list for January 9, 2023 Board Meeting.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 Controlled Open Enrollment School Capacity Report for the 2023- 2024 school year, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Controlled Open Enrollment School Capacity Report for the 2023-2024 school year, presented by Steve Horton. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2023-2024 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 850-689-7164. File Attachments School Capacity Report 2023-2024.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Second Amendment to Medical Office Building Lease between Fort Walton Beach Medical Center, Inc. and The School Board of Okaloosa County, Florida, for the Health Academy of Okaloosa County, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : ($12,942.00) Budgeted : Yes Budget Source : General Fund Discretionary Recommended Action : Motion to approve the Second Amendment to Medical Office Building Lease between Fort Walton Beach Medical Center, Inc. and The School Board of Okaloosa County, Florida, effective September 12, 2022, through September 31, 2029. Public Content This project is a partnership with Fort Walton Beach Medical Center (HCA Florida Healthcare). HCA Florida Healthcare is providing space for two instructional labs and two classrooms for the program. The OCSD is responsible for the operating expenses of the leased area. Operating expenses include: electricity, central heat and air, general janitorial and cleaning services five days per week, general janitorial services in and about the common areas of the building, light bulb replacement, exterior window cleaning, and normal maintenance and servicing of lavatory facilities. In addition to providing the instructional classrooms and labs, HCA Florida Healthcare is guaranteeing 100% job placement in their hospitals for students who complete the practical nursing program at the Health Academy and a successful interview/hiring process. The original lease was approved on July 25, 2022, in the amount of $51,766.00. This revised lease is in the amount of $38,824.00 due to the start date changing from July 2022 to September 2022, a reduction of $12,942.00. File Attachments 2022-2nd Amd Lease.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 2023 Okaloosa County School District Legislative Priorities, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 2023 Okaloosa County Schooll District Legislative Priorities. Public Content Okaloosa County School District Legislative priorities for 2023 focus on Recruitment and Retention of employees and continued funding for safe and secure schools. These items will be presented to the Northwest Florida Legislative Delegation with the intention of impacting upcoming legislation in these critical areas for education. File Attachments OCSD Legislative Priorities 2023.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 120441 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Lori Wright 103111 Teacher Eglin ES 4/1/2023 Cassendra Booker 109047 Paraprofessional Baker School 3/1/2023 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.3 Request to double fill the Supervisor, Payroll Department, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $15,632.00 Budgeted : Yes Budget Source : General Fund Discretionary Recommended Action : Motion to approve the request to double fill the position of Supervisor, Payroll, for February 6, 2023, through March 31, 2023. Public Content The double filling of the Supervisor position in the Payroll Department is necessary to execute a seamless transition for the school district. The period will be February 6, 2023, through March 31, 2023. For additional information, please contact Lee Hale, 850-833-5801. File Attachments Double Fill - Payroll Supervisor FY 2023 2022-12-14.pdf (64 KB) Motion & Voting Motion to approve the request to double fill the position of Supervisor, Payroll, for February 6, 2023, through March 31, 2023. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 1-9-2023.pdf (85 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2022-2023 school year. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Cleared certification requirements and issuance of contracts for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2022- 2023 school year. Public Content The attached list of teachers who have cleared their certification requirements and are eligible to receive their contracts for the 2022- 2023 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 850-833-5857. File Attachments Cleared Provisionals for January 9, 2023 Board Meeting.pdf (91 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2022- 2023 school year. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan 9, 2023 Instructional New Hires.pdf (34 KB) Jan 9, 2023 Substitutes New Hires.pdf (98 KB) Jan 9, 2023 Ed Support New Hires.pdf (209 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve employee separations. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments 1.9.23 Transfers, Public.pdf (81 KB) Motion & Voting Motion to approve employee transfers. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day. EID: 125048 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.10 Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Kristen Delarue Richbourg 5.50 Tammy McKenzie Crestview HS 7.50 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #20, GMP for 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : $3,085,374.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax - Project 2223 - Roofing Projects P6TO20 Recommended Action : Motion to approve Program #6, Task Order #20, GMP for 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project, in the amount of $2,252,724.00 and Owner Direct Purchase (ODP) in the amount of $832,650.00. Approval of this GMP is subject to the receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #20 - 2022-2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project. Longwood Elementary School - This project consists of the removal and replacement of the existing coated foam roof system that covers the entire main building and canopies. This foam system was installed over the original built-up roof system so both the existing roofs must be removed. This main building tear-off area is approximately 620 squares. We will be performing roof restoration (coating) at the existing metal awning at the bus ramp, over the two (2) classroom additions located near the bus ramp that has an EPDM roof and over the concrete canopy walkways. The restoration work totals approximately 30 squares. New edge metal and gutters and downspouts are included. The Total Cost of Work for Task Order #20 (Phase 1) is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,252,724.00 Owner Direct Purchase (ODP) of Tremco Materials $832,650.00 Cost of Work - This Request 3,085,374.00 Pre-GMP Phase Services - Previously Authorized and 750,000.00 Funded Total Cost of Work $3,835,374.00 File Attachments TO20 GMP Longwood Roofing Ver 1.0.pdf (209 KB) Longwood Elem Roofing Comparsion Spreadsheet v1.pdf (33 KB) Motion & Voting Motion to approve Program #6, Task Order #20, GMP for 2022/2023 Priority Roofing Projects (Phase 1), Longwood Elementary School Roofing/Replacement Project, in the amount of $2,252,724.00 and Owner Direct Purchase (ODP) in the amount of $832,650.00. Approval of this GMP is subject to the receipt of the validation report from Faithful + Gould. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2023 - Regular Meeting Type : Action Preferred Date : Jan 09, 2023 Absolute Date : Jan 09, 2023 Fiscal Impact : Yes Dollar Amount : ($15,000,000.00) Budgeted : Yes Budget Source : COPs 2022A Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Credit to the  GMP, in the amount of $15,000,000.00. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects. Credit to the GMP for de-obligation of funds as a result of better than market pricing received for the projects. Task Order #12 GMP included an up to $10,000,000 threshold that was not subject to the Cost Reduction Incentive Clause in the contract. Jacob/Titan has agreed to exceed that limit and return $15,000,000 to the district, with no shared savings, instead of $10,000,000. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO-12 Deobligation of funds ver1 12-14-22.pdf (177 KB) Motion & Voting Motion to approve the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Credit to the GMP, in the amount of $15,000,000.00. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests 1-9-23.pdf (123 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jan 9, 2023 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board - Form MIS 6120 Public Comment (Yellow Card) Meeting : Jan 9, 2023 - Regular Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 9, 2023 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing - 8:15 a.m. Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 9, 2023, beginning at 8:15 a.m., in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 9, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jan 9, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.