Okaloosa County BOCC — July 6, 2016 — Signed SSPP -- Okaloosa County 06 2016 — reading text

operational MDT system. 17.3 Semi-annual Vehicle Audits and Inspection Report Maintenance Manager shall conduct semi-annual safety inspection on the service vehicles that are used in the division service. A qualified inspector will perform the vehicle inspections as defined in Chapter 14-90.009, using the annual vehicle safety inspection report. All vehicle inspection records shall be maintained for the service life of each vehicle and/or a minimum of four years. 39 SECTION 18 – ACCIDENT AND INCIDENT REPORTING 18.0 TRAFFIC ACCIDENT REPORTING Maruti divisions shall ensure that all traffic accidents whether minor or major are properly investigated and reported to the Safety and Training Manager. Initial reports of accidents shall be conveyed to the Director of Safety and Training. 18.1 TRAFFIC ACCIDENT REPORTING PROCEDURES 1. Division operators shall report all traffic accidents (minor or major) to their dispatch department. 2. The dispatch departments will notify the appropriate law enforcement and/or rescue unit immediately upon notification of an accident. In addition, the dispatcher shall notify the division’s road supervisor, manager, safety department and or the affiliated contractor immediately after making contact with emergency (911) operator. 3. The dispatcher shall immediately contact and confirm with the vehicle operator that the law enforcement and rescue units (to include the road supervisor) have been contacted and are on their way. 4. When appropriate, the dispatcher shall receive situational/event updates from the road supervisor who was dispatched to the scene to provide assistance to the operator and initiate an investigation. 5. The dispatcher shall complete an “Accident/Incident Notification Report" and shall be electronically forwarded to the Safety Manager within two (2) hours of the occurrence. 6. All accidents shall be evaluated by the Safety and Training Manager to determine whether or not the accident was preventable without regards to the determination of fault. 7. Following the accident, the General / Operations Managers will obtain one original copy of the final accident report from law enforcement or accident investigation agency. A copy of this report, in addition to the division’s investigation results, shall be sent to the Director of Safety and Training as soon as it becomes available. (Note: If no accident report is made by law enforcement or accident investigating agency, the “No Report Made” box on the "Accident/Incident Notification Report" must be checked and reason given). 18.2 Notification Criteria The General Manager or Safety Manager shall contact the state and federal agencies as required by law within 2 hours in the following situations: System Safety Program Plan (SSPP) a. A fatality at the scene; or where an individual is confirmed dead within 30 calendar days of a transit-related incident; b. Injuries requiring immediate medical attention away from the scene for two or more individuals; c. Property damage to company vehicles, non-company vehicles, other company property or facilities, and non-company property that equals or exceeds $1,000; d. An evacuation due to life safety reasons; 18.3 INCIDENT REPORTING Division operators shall report all incidents and service interruptions to their dispatch department. Incident Definition A. An incident is any non-traffic accident event: B. That may involve a minor injury or suspected injury to any clients, passengers, employee and/or other bystander that does not require immediate medical emergency transportation or hospitalization C. Where there has been a criminal offense committed against any passenger and /or employee D. Where there is a dispute, argument or complaint involving any client, passenger, employee or other person, which may result in a police report or a complaint being filed Report Requirements General / Operations Managers shall ensure that all incidents are properly investigated and reported to the Safety Manager. All incidents shall be reported on the Division Incident Report Form enclosed in this document and includes the following information: A. Details of the accident/incident (date, time, place, what occurred, etc.) B. Name of the driver/employee/sub-contractor contractor involved C. Vehicle number involved D. Names of any other party(s) involved or witnesses including the names of all the passengers riding the vehicle when the incident happened 18.4 REPORTING REQUIREMENTS General / Operations Managers are responsible for submitting the following reports and/or documents to the Safety Manager within the time frames listed below. 41 System Safety Program Plan (SSPP) 1. Accident/Incident Notification Reports and Accident Investigation Reports A. “Accident/Incident Notification Report B. “Accident Report” C. “Post Accident Drug and Alcohol Testing Determination” this form must be completed for each accident and incident involving an in-service vehicle or driver and a copy submitted to the safety department with twenty-four (24) hours of the occurrence. 2. Accident Evaluation Report The Safety and Training Manager shall determine whether or not the accident was preventable, without regard to the determination of fault, shall evaluate all accidents and/or incidents involving an in-service vehicle and/or operator. A copy of the accident evaluation report shall be provided to the safety department no later than three (3) working days of the accident and/or incident unless otherwise directed. 42 SECTION 19: EMERGENCY MANAGEMENT 19.0 Emergency Preparedness Maruti divisions have received materials for employees that contain emergency response procedures. The company uses the NIMS for incident management, documented in its Security Program Plan and in its emergency preparedness documentation. General Managers are responsible to work with their local contractors, city, county and municipalities Emergency Operations Centers (EOC) to provide training and participate in exercises to ensure preparedness for any emergency. The Director of Safety and Training has the primary responsibility to support the development of emergency procedures company-wide, to ensure that all employees are properly trained in emergency procedures, to ensure that first responders are properly trained and to document all emergency preparedness activities. The Director of Safety and Training shall put into place an Emergency Management and Preparedness Plan. The plan will establish the framework through which company employees prepare for, respond to, recover from, and mitigate the impacts of a wide variety of disasters that could adversely affect the health, safety and/or general welfare of the residents of the divisions local community. The plan will provide guidance on procedures, the organization, responsibilities regarding response activities and describes the basic methods of operation, Emergency Operations Center response activities, activation levels and Federal Assistance guidelines. The Director of Safety and Training shall supply the company divisions with a Hurricane/Severe Weather plan to provide more specific emergency preparedness and response for hurricanes, storms and disasters. The plan is designed to: • Safeguard employees, passengers, and citizens prior to the event/storm. Protect company employees, vehicles and facilities. • Provide emergency transportation services at the discretion of the local Emergency Operations Center, before, during or after the storm • Be ready to provide recovery operations immediately following an event/storm The plan provides for management, operations and recovery for all storms based on the severity, projected path and actual areas affected by a storm.