Okaloosa County BOCC — July 6, 2016 — Signed SSPP -- Okaloosa County 06 2016 — reading text

required to be in readiness to work, or under any responsibility to perform work. Such time shall not be counted towards the maximum allowed on- duty hours within a 24-hour period. vi. Drivers are not permitted to drive more than 12 hours in a 24-hour period, or drive after having been on duty for 16 hours in a 24-hour period. A driver is not permitted to drive until the requirement of a minimum eight consecutive hours of off-duty time has been fulfilled. A driver’s work period begins from the time he or she first reports for duty to his or her employer. A driver is permitted to exceed his or her regulated hours in order to reach a regularly established relief or dispatch point, provided the additional driving time does not exceed one hour. 10.7 Wireless Communication “Wireless communication device” means an electronic or electrical device capable of remote communication. Examples include cell phones, personal digital assistants (PDAs) and portable computers (commonly called laptop computers). “Personal wireless communications device” means an electronic or electrical device that was not provided by the bus transit system for business purposes. “Use of a wireless communication device” means use of a mobile telephone or other electronic or electrical device, hands-on or hands-free, to conduct an oral communication; to place or receive a telephone call; to send or read electronic mail or a text message; to play a game; to navigate the Internet; to play, view, or listen to a video; to play, view, or listen to a television broadcast; to play or listen to music; to execute a computational function, or to perform any other function that is not necessary for the health or safety of the person and that entails the risk of distracting the employee from a safety-critical task. Use of an electronic or electrical device that enhances the individual’s physical ability to perform, such as a hearing aid, is not included in this definition. Maruti requires all drivers to fully comply with the following of personal wireless communication policies: The use of a personal wireless communication device is prohibited while the transit vehicle is in motion. • All personal wireless communication devices must be turned off with any earpieces removed from the operator’s ear while occupying the driver’s seat. • In an emergency, if a driver is unable to use the radio (e.g., driver is separated from the vehicle due to a need to evacuate, or the radio is inoperable because it is beyond the radio coverage area, or other malfunction), a personal cellular phone may be used to contact the agency. In such situation the driver must park the vehicle in a safe place off the road and call the direct line to the dispatcher. 25 System Safety Program Plan (SSPP) • Drivers are not permitted to use any wireless communication device issued by the bus transit system while the transit vehicle is in motion except brief radio communications with the dispatcher. If the driver must use the radio for a long duration, he/she must stop the vehicle in a safe place off the road. • The use of a wireless communication device is prohibited while loading or unloading a wheelchair patron or while conducting any other safety related duty that require the driver’s undivided attention. If wireless communication is necessary, the driver will use a company issued wireless communication device before or upon completion of the safety related task. • Employees are permitted to use wireless communication devices issued by the bus transit system in the following situations - o A driver needing to communicate with the dispatcher and vise-versa. o A driver requesting medical or emergency assistance. o A driver reporting an illegal activity, a traffic accident, a road hazard, or a safety or security threat. 26 SECTION 11: MEDICAL EXAMINATIONS FOR BUS OPERATORS 11.0 Physical Examination Maruti operators must complete and pass an initial drivers physical examination and maintain current physicals per the requirements of Chapter 14-90. Division managers are responsible to administer and maintain those standards provided in Florida Department of Transportation, Form Number 725-030-11 Transit 05/09, Medical Examination Report. This Medical Examination form will be used for all company operators. A return to duty medical examination is required for all company operators returning to duty after having been off duty for 30 or more days due to an illness, medical condition and/or injury. Physical examinations are performed by the examining physician according to the instructions, and recorded by the physician. Records and results of physical examinations of the company bus operators shall be maintained by the General / Operations Manager. General / Operations Managers shall maintain the Medical Examination Certificates for a minimum of four years. 12.0 Safety Data Acquisition & Analysis Understanding safety data is an important step towards allocating important and scarce resources to implement safety program elements. Safety data relative to transit provider operations can be used to determine safety trends in system operation. The following data will be collected and retained by Maruti on an ongoing basis: • Accident and incident data • Maintenance data including daily vehicle inspection forms • Passenger claims and complaints • Records of crimes and rule violations occurring in and around the transit agency SECTION 13: HAZARDOUS MATERIALS 13.0 Hazardous Materials Program Maruti has established a hazardous material program, to ensure that employees are provided adequate safeguards from injury and sickness that could result from the improper use or storage of hazardous materials. The program shall ensure company compliance with the Federal Hazard Communication Act (29 CFR 1910.1200), and any applicable state or federal environmental regulations. The principle activities necessary to support these requirements include: a. Determine which regulations must be followed and ensure all organizational elements are aware of the requirements. b. Develop the company policy and procedures to implement applicable laws and regulations. c. Obtain and maintain a Safety Data Sheet (SDS) for each toxic substance in the workplace. d. Provide instruction/training to employees on the proper use of all work materials, the adverse health effects of any toxic substance in the workplace, how to use each substance safely, and what to do in case of an emergency. e. Advise employees of their right to obtain further information from the Toxic Substances Information Center. f. Notify the local fire department of the location and characteristics of each listed toxic substance regularly present in the workplace. g. Maintain proper labeling and storage requirements on all toxic substances in the workplace. h. Establish procedures for hazmat clean-up. i. Maintain emergency contact information. The Safety Department will have a hazardous material program in place to ensure that hazardous materials and other risks are identified in each job responsibility. All job description will be periodically evaluated, to reflect the work that is being performed. Statements will be taken from employees doing the work as well as the Supervisor/Manager. Employee job descriptions will be up-dated and /or developed from these evaluations. 13.1 Hazard Identification and Resolution Hazard management is a mechanism by which hazards are identified, analyzed for potential impact on the operating system, and resolved in a manner acceptable to the management and regulatory agencies. Maruti Transits hazard management is documented in the SPP. SECTION 14: DRUG AND ALCOHOL PROGRAM 14.0 Drug and Alcohol Policy Maruti has a drug and alcohol program that maintains and enforces drug and alcohol policies, procedures and testing requirements that meets or exceeds all applicable regulations. The policy is reviewed annually. The company is committed to ensuring that the safety and security of its operations are maintained through a thorough fitness for duty program that incorporates education, awareness, enforcement and discipline. Fitness for duty is a primary concern at Maruti. General / Operations Manager shall ensure that all employees comply as required with drug and alcohol testing programs through the Division Drug/Alcohol, Program Administrator. Compliance monitoring and audit programs shall be implemented by the Director of Safety and Training to ensure compliance with regulations at a minimum of twice annually, as noted in this document. The company’s drug and alcohol policy addressing the use of: illegal drugs, prescription medications and over-the-counter (OTC) medicines. Training is provided to all employees on substance use and abuse in accordance with federal and state regulations and company policies. Employees who are classified as “safety-sensitive” are subject to random drug testing. In addition, all employees are subject to reasonable suspicion testing. If someone in a supervisory capacity has reason to suspect that an employee under their supervision is under the influence of drugs or alcohol, the employee may be taken to a designated laboratory for blood and/or urinalysis testing at company expense. An employee's refusal to submit to an examination under a random testing or reasonable cause testing may result in dismissal. Safety-sensitive function occurs when an employee is performing, ready to perform or immediately available to perform any duty related to the operation of transit services. The following are safety-sensitive functions: a. Operating a revenue service vehicle, whether or not such vehicle is in revenue service. b. Controlling dispatch or movement of a revenue service vehicle. c. Maintaining a revenue service vehicle or equipment used in revenue service. Maintenance functions include the repair, overhaul and service of vehicles and/or equipment d. Operating a revenue or non-revenue service vehicle when required to be operated. e. Operating a company vehicle as assigned or for provisional services. f. Carrying a firearm or otherwise providing for security purposes. g. Supervising, where the supervisor performs any functions listed in items 1-5 above. System Safety Program Plan (SSPP) Maruti has evaluated the actual duties performed by its employees and determined which employees perform safety-sensitive functions. A list of safety-sensitive positions is included in the company’s Drug and Alcohol policy. All new job position will be evaluated to determine if the new position is to be considered safety-sensitive. Employees who refuse to submit to require testing or who test positive will be relieved of duty immediately. In addition, the employee may be referred to the company’s Employee Assistance Program