Okaloosa County BOCC — July 6, 2016 — Signed SSPP -- Okaloosa County 06 2016 — reading text

division is in compliance with this SSPP and meets the requirements of rule 14-90.010 F.S. The Safety and Security Certification Document. 13 SECTION 7: DIVISION SAFETY REVIEWS 7.0 Safety Audits and Inspections Maruti’s Director of Safety and Training shall conduct scheduled and unscheduled audits and inspections on all divisions to ensure their compliance with the objectives and requirements of this SSPP and Chapter 14-90. Audits and inspections will be conducted according to written checklists by persons technically qualified to determine SSPP compliance. Inspections will include a safety and security review on all facets of the division operation, assisting the division managers in identifying program discrepancies that take them out of compliance with the SSPP. On completion of each audit and/or inspection, a specific action plan will be developed in support of identifying the division discrepancies and their correction. The General/Assistant General Manager shall be responsible for maintaining accurate and complete records of all audits and inspections. The Director of Safety and Training has the responsibility to conduct and/or oversee the system safety audits in each division and shall provide a formal report of findings to the management to ensure that effective corrective action is taken to resolve deficiencies. A copy of all division audit findings will be maintained by Director of Safety and Training to ensure that effective corrective action is taken to resolve the discrepancies on the action plan. Areas identified for division audits and inspections are: 1. Policy Statement and Authority for SSPP 2. Goals, Objectives and Scope 3. Company Description 4. SSPP Control and Update Procedure 5. Implementation Activities and Responsibilities 6. Safety and Security Certification 7. Division Safety Reviews 8. Rules Compliance 9. Training and Certification 10. Bus Operator/Drivers Requirements 11. Medical Examination for Bus Operators 12. Employee and Sub-Contractor Safety 13. Hazardous Materials 14. Drug and Alcohol Program 15. Facility and Equipment Inspections 16. Procurement 17. Maintenance Audits and Inspections 18. Accident and incident Investigations 19. Emergency Management 7.1 Audit Process  System Safety Program Plan (SSPP) On a semi-annual basis, the Director of Safety and Training shall perform a formal safety audit; preparing audit plans and scheduling the audit for each division. The Director of Safety and Training will perform all audits; based on those elements required by the FDOT and their audit process in their triennial safety audit and/or by an outside consultant at the discretion of the management. 7.2 Records Management The General Manager, Safety Manager, Administrative Coordinator & Maintenance Manager are responsible for implementing a record management program that includes maintenance, retention, distribution, and safe disposal of all safety and security records of the agency in compliance with state and federal regulations. All safety and security documents of the agency (SSPP, SPP, etc.) will be periodically revised, as needed, to ensure that they are up to date. Revisions and updates will be communicated with employees and regulatory agencies as they occur or as deemed necessary by the management, depending on the nature of the revision or update. Okaloosa County’s SPP, adopted by Maruti Fleet and Management, LLC, is considered a confidential document and will be retained in a secure location by management. Maruti Transit will maintain and retain the following records for at least four years: ·Records of bus driver background checks and qualifications ·Detailed descriptions of training administered and completed by each bus driver ·Record of each bus driver’s duty status which will include total days worked, on-duty hours, driving hours, and time of reporting on and off duty each day ·Event investigation reports, corrective action plans, and related supporting documentation ·Records of preventive maintenance, regular maintenance, inspections, lubrication, and repairs performed for each bus ·Records of annual safety inspections and documentation of any required corrective actions ·Completed and signed medical examination reports for each bus driver In addition, Maruti will retain records of daily bus inspections and any corrective action documentation for a minimum of two weeks. 15  System Safety Program Plan (SSPP) SECTION 8: RULES COMPLIANCE 8.0 Scope and Authority The transportation operations and activities for Maruti are governed by rules and procedures. The principle documents that govern these requirements are Section 341.061, Florida Statutes and Chapter 14-90 (FAC). The Director of Safety and Training shall ensure that all divisions comply with the established criteria through: a. Semi-annual safety inspections by the Director of Safety and Training of the operations and maintenance rules and procedures according to standards set forth in state and federal regulation and system safety and security standards. b. Annual certification by the Director of Safety and Training according to section 341.061, Florida Statute and Chapter 14-90. c. Verification of the implementation of operations and maintenance procedures by the Director of Safety and Training and through procedure review meetings, safety meetings and refresher training. These programs are implemented monthly and are assessed during the audit process. 8.1 Safety Committee Meetings Maruti’s divisions are responsible for holding a safety meeting at a minimum of once per month. Monthly meeting schedules are established at the discretion of each division management. All safety meetings are chaired by the General Manager or Safety Manager and are attended by representatives from the: safety, bus operation, dispatch, maintenance and training departments. This committee functions include addressing new and unsolved safety related conditions within the divisions operations. Each meeting has an agenda, based on the minutes of the previous meeting. The meeting agenda includes a spread sheet with open items, assignments, target completion and update notes, including active outstanding items and closed items. 16 SECTION 9: TRAINING AND CERTIFICATION 9.0 Training and Qualification Requirements All employees and drivers are required to complete all training and testing requirements to demonstrate and ensure adequate skills and capabilities to safely operate each type of bus or bus combination before driving on a street or highway unsupervised. The Safety Manager is responsible for conducting and documenting all training and testing activities utilizing a certification process. Noncompliance with any regulatory or agency specific guideline or requirement may result in suspension or termination of employment. This section of the SSPP discusses the training and testing programs to be administered by the Safety Manager. Initial Driver Training and Testing Upon hire and prior to being placed into road service, all drivers are required to complete classroom based training and testing in the following areas: 1. Bus transit system safety and operational policies and procedures. 2. Operational bus and equipment inspections. 3. Bus equipment familiarization. 4. Basic operations and maneuvering. 5. Boarding and alighting passengers. 6. Operation of wheelchair lift and other special equipment. 7. Defensive driving. 8. Passenger assistance and securement. 9. Handling of emergencies and security threats. 10. Security and threat awareness. 11. Driving conditions. 12. The requirements of the SSPP, Security Program Plan and Chapter 14-90. 13. The requirements of all Federal, State and Local law, codes, ordinances, and regulations After successful completion of each training and testing module, the agency is required to document and record the satisfactory completion of the employee’s training and submit to the Safety Manager. Documentation of completion will be maintained in the driver files for a minimum of 4 years. System Safety Program Plan (SSPP) A comprehensive employee/driver training program is essential to the successful operation of the system. General / Assistant Manager and the Safety Manager have the responsibility of establishing an effective training program that ensures each operator is prepared to meet the daily challenges of the transportation operation. Maruti’s “Training” Program and/ or the TAPCO training curriculum shall be used as the foundation in the company’s training program. A copy of the SSPP and Chapter 14-90 shall be issued to all perspective operators, as part of the training process. General Manager or Safety Managers must maintain documentation verifying that each driver has received the training outlined in this plan. All employees that work in safety sensitive positions shall receive 80-hours of driver training consisting of: WEEK 1 DAY ONE: WELCOME, TOUR OF FACILITY & LOCAL INFORMATION COMPLETION OF DOCUMENTATION/ IDENTIFICATION MARUTI EMPLOYEE MANUAL/SSPP/SPP INTRODUCTION TO PROFESSIONAL DRIVING FEDERAL REGULATIONS/CHAPTER 14-90 HAZARDS COMMUNICATIONS/ VISIT LOCATION OF SDS CREATING A DRUG & ALCOHOL FREE WORKPLACE PREVENTING-HARASSMENT/BLOODBORNE PATHOGENS FATIGUE MANAGEMENT DAY TWO: WELLNESS WHISLTEBLOWERS SAFETY BEST PRACTICES INTRODUCTION TO BUSES PRETRIP/POST TRIP INSPECTION BRAKES DAY THREE: LLLC ADVANCED DRIVING SKILLS PREVENTING DRIVER DISTRACTIONS 18 System Safety Program Plan (SSPP) FOLLOWING DISTANCE INTERSECTIONS RAILROAD CROSSINGS