Okaloosa County BOCC — July 6, 2016 — Signed SSPP -- Okaloosa County 06 2016 — reading text

activities to ensure safe practices are not overlooked. Preventive maintenance shall be performed and safety inspections, repairs and other maintenance functions properly documented. Maintenance service shall be reviewed for accuracy and completeness and record of such services shall be maintained. All records shall be maintained in accordance with Chapter 14-90. 3.2 Safety Manager Responsibilities Safety Manager activities include: a. Enforcing the provisions and tasks of the SSPP and applicable safety-related rules, regulations and code.  System Safety Program Plan (SSPP) b. Conducting unannounced inspections and audits to identify and eliminate unsafe practices, operations or conditions not corrected by immediate management/supervision. c. Hazard identifying, analysis and resolution. d. Developing policies and guidelines for operations, maintenance and emergency rules and procedures. e. Assuring that training is conducted for all personnel. f. Reviewing all training plans and documentation for the inclusion of safety and elimination of items that would negatively affect safety. g. Performing periodic and planned reviews and audits of all training and maintenance procedures, documentation and operations to verify consistency with approved plans, rules and procedures. h. Conducting periodic inspections of all locations, identify and report problem areas, issue recommendations, brief appropriate managers, and follow up on all inspection recommendations for compliance. i. Investigating all major accidents and catastrophes as well as randomly selected accidents and/or repetitive accidents/incidents by location, type, or other common element. j. Reviewing, advising and recommending procedural and rule changes, modifications, revisions, interpretations or implementation. k. Identifying tasks for company divisions, which could result in eliminating, controlling or reducing hazards. l. Developing of standards and identify requirements for development of rules/procedures as they affect safety. m. Identifying and enforce all regulations and aspects of industrial safety governing the occupational safety and health of company employees. n. Enforcing all codes and regulations governing sub-contractor vendor practices that could impact the safety of company employees, passengers or property. o. Reporting to local, state and federal agencies as required or appropriate. p. Developing corrective actions in response to formal requirements or recommendations from any organization of appropriate authority. 3.1 Dispatcher Responsibilities Dispatch departments shall: a. Monitor vehicle operator’s performance, regarding passenger pick-ups, drop-offs and route schedule adherence. b. Provide information to company management concerning manifest/runs that are behind schedule and what efforts are being made to get the vehicle operators back on schedule. c. Ensure that accurate and timely information is provided regarding vehicle estimated time of arrival (ETA), reassigned trips, location changes for clients, etc. d. Comply with the policies and procedures of Maruti, requirements of this SSPP and FAC Rule Chapter 14-90. 9 System Safety Program Plan (SSPP) 3.1.1 Dispatch Hours Maruti’s dispatch operations have the responsibility of ensuring that open channels of communication are maintained between the service operators, road supervisors and the contractor operations center. General / Assistant General Managers will adequately staff the dispatch department to support all operating hours, when service vehicles are operating in the system. 10 Section 4: SSPP Control & Update Procedure 4.0 SSPP Update and Control Maruti’s Safety Manager shall annually conduct a review and/or update the SSPP as necessary to ensure that affected operational procedures /changes are implemented and incorporated, by revision or addendum. The annual review process shall begin January 1 of each calendar year and be completed and documented by the close of business on February 1 even if no changes are required. Proposed changes will be documented by the Safety Manager and issued to all appropriate parties, including senior management and any affected divisions by the close of business on Feb 1. All parties must comment within two weeks of the issuance of the proposed changes unless no comment is needed. Following the approval of any modifications to the SSPP, the Safety Manager shall distribute in a timely manner the revised SSPP with a cover memo highlighting the changes to all personnel. All company personnel receiving the SSPP are required to sign for its receipt and acknowledge their responsibility for implementation. Individual divisions are responsible to update any internal procedures that are affected by the changes to the SSPP; guidance for these changes will be provided by the Safety Manager. At the discretion of the Safety Manager, minor changes may be made by issuing a SSPP addendum page(s) distributed to all Plan recipients; addendum are subject to the same process of update and signature described above. SECTION 5: IMPLEMENTATION ACTIVITIES & RESPONSIBILITIES 5.0 System Safety Responsibilities Maruti’s Safety Manager has the primary responsibility for developing and implementing the System Safety Program, and those tasks are outlined below. However, each individual division has the primary responsibility for ensuring compliance with the safety program for all of its operations. The following chart details the safety roles and responsibilities of all Maruti Fleet/Transit. Maruti Transits Safety Program Responsibilities Safety Tasks Operations Maintenance Facilities Training Admin & Planning Coordinate safety-related activities within X X X X X Division and with the Safety Manager Represent Division at agency safety X X X X X meetings Conduct or participate in accident and X X X X X incident investigations. Exchange safety data with other Divisions X X X X X Review maintenance records X X Participate in safety audits, inspections and assessments; develop and implement X X X X X corrective actions Participate in training activities; ensure all employees receive appropriate safety X X X X X training Identify and assist in investigating and X X X X X resolving hazards. Inform the Safety Manager of any changes; X X X X X review and approve updates to the SSPP. Conduct and document internal safety inspections; develop corrective actions; X X X X X submit all internal assessments to Safety Manager Provide liaison with outside emergency X X X X response organizations as appropriate Develop, implement and update internal written processes, safety rules/ procedures X X X X X and emergency preparedness plans. Assure awareness of and compliance with pertinent federal, state and local legislation, X X X X X regulations, inspections and standards. Evaluate newly proposed system changes X X X X X and/or modifications. Assess new system safety requirements. X X X X X Monitor and enforce the use of personal X X X protective equipment. Develop and manage incentive and safety X X X X X award programs.  System Safety Program Plan (SSPP) SECTION 6: SAFETY AND SECURITY CERTIFICATION 6.0 Certification Requirements The Safety and Security Certification is a formal verification that the operating transit system or a part thereof, is safe for patrons, employees, the general public and will not cause damage to property. Safety certification is required by Section 341.061 Florida Statutes and Rule 14- 90.010 (FAC). The following activities are required to support this requirement: a. Initiate a certification program during the planning/design phases for new, expanded or replacement systems. b. Develop certification plans for new, expanded or replacement systems. c. Develop preventative maintenance and inspection procedures. d. Verify documentation adequacy and retention sufficient to support evidence as to the level of safety and security. e. Prepare documentation for formal certification to State and Federal agencies as applicable. f. Establish a resolution process for any hazards or unsafe conditions identified with system expansions or modifications. g. Establish verification programs to ensure that safety and security design criteria are included in the technical specifications and contract documents for the project. The Safety Manager is responsible for ensuring the Safety and Security Certification Process is properly administered in all company divisions. 6.1 Safety Certification Document All divisions shall submit an annual safety summary report to the Safety Department that summarizes the division’s safety activities for the preceding calendar year and a description of the investigated accidents and unacceptable hazardous conditions. The annual safety report must be accompanied by a formal certification of safety compliance, signed by the General / Operations Manager, no later than January 30 of each year indicating that their