Okaloosa County School Board — Workshop Meeting, July 8, 2021 — reading text

following order: 1) Orange Tree Staffing 2) Comprehensive Therapy Consultants 3) Educational Based Services 4) HealthPRO Heritage, LLC The District will first contract with the highest ranked vendor for all service needs; however, if the highest ranked vendor cannot meet any or all service needs the District will contract with the next highest ranked vendor until all service needs are met. Copies of the award tabulation and signed renewal confirmation letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL CONFIRMATION LETTERS.pdf (1,146 KB) ITB 18-14_TAB.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Over $25,000: The Stepping Stones Group, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve contracting with The Stepping Stones Group, LLC, effective July 1, 2021 through June 30, 2022. Public Content Request approval to contract with The Stepping Stones Group, LLC to provide Speech Language Pathologist services through tag-on bid RFP 21-04 through Santa Rosa County School District, based on same pricing, terms and conditions. Services will be used on an as needed basis. Funding will be paid from General Funds, Project 0023 Itinerant - Speech. The contract is effective July 1, 2021 through June 30, 2022. A copy of the vendor confirmation letter is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments THE STEPPING STONES GROUP.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: ITB 3873AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclustions Recommended Action : Motion to approve tagging on with Marion County Schools ITB 3873AH Food Service, Large Equipment, effective through June 30, 2022. Public Content Request approval to tag on with Marion County Schools ITB 3873AH Food Service, Large Equipment. The contract was awarded to multiple vendors, based on percentage off manufacturer's published list price, and will be used on an as needed basis. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through June 30, 2022. Copies of the award documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments TAG-ON BID-ITB 3873AH FOOD SERVICE, LARGE EQUIPMENT.pdf (315 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000:n2y, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,136.52 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook Recommended Action : Motion to approve the purchase of software subscriptions for ESE from n2y in the amount of $42,136.52. The contract is effective August 4, 2021 through August 3, 2022. Public Content Request approval to purchase software subscriptions for ESE from n2y in the amount of $42,136.52. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3105 Instructional Materials-Textbook. The contract is effective August 4, 2021 through August 3, 2022. Copies of the quote and supporting documents are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments n2y QUOTE DOCUMENTS.pdf (5,098 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: IXL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $100,180.00 Budgeted : Yes Budget Source : Federal Funds, Project 2405 Title II - Part A TCH & Princ and Project 1451 CRRSA ACT - ESSER II Recommended Action : Motion to approve the purchase of software site licenses for the Title II Department in the amount of $96,000.00 and professional development for the Curriculum Department in the amount of $4,180.00 from IXL for a total of $100,180.00. The contract is effective August 8, 2021 through August 7, 2022. Public Content Request approval to purchase software site licenses for the Title II Department in the amount of $96,000.00 and professional development for the Curriculum Department in the amount of $4,180.00 from IXL for a total of $100,180.00. Funds will be paid from Federal Funds, Project 2405 Title II - Part A TCH & Princ and Project 1451 CRRSA ACT - ESSER II. The contract is effective August 8, 2021 through August 7, 2022. Copies of the quotes are attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008 or Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments IXL-TITLE QUOTE.pdf (72 KB) IXL CURRICULUM QUOTE.pdf (5 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $155,541.05 Budgeted : Yes Budget Source : Capital Funds - Sales Tax, Project 3394 Bluewater Playground Equipment Recommended Action : Motion to approve the purchase of playground equipment for Bluewater Elementary School from Playmore Recreational Products & Services in the amount of $155,541.05. Public Content Request approval of the