Okaloosa County School Board — Workshop Meeting, July 8, 2021 — reading text

Internal Funds for Year Ended June 30, 2021, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds - Fixed Charges - Project 9015 Recommended Action : Motion to approve Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2021. Public Content On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. to perform the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 based on the Request for Proposal (RFP 17-02) issued in fiscal year 2016-2017. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2021 is requested. The fee remains at $70,000, consistent with previous years, and will be delivered to the School Board no later than October 31, 2021. File Attachments Okaloosa School District Internal Funds Engagement Letter.pdf (293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 7-12-21.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,100.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-07-12.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Request to Increase Purchase Order 21003302 Issued to WDR Mechanical Contractors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,950.00 Budgeted : Yes Budget Source : Capital Funds, Project 2385 Niceville HS Re-Insulation Piping & Ducts Recommended Action : Motion to approve the request to increase purchase order 21003302 issued to WDR Mechanical  Contractors, Inc., an additional $8,950.00 for a revised total of $271,825.00. Public Content Request approval to increase purchase order 21003302 issued to WDR Mechanical Contractors, Inc., based on the award of ITB 21-08 that was originally School Board approved on April 12, 2021. An additional $8,950.00 will be added to the purchase order for a revised total of $271,825.00. The additional amount is required in order to purchase extra parts, including installation and labor, to complete the project. Funds will be paid from Capital Funds, Project 2385 Niceville HS Re-Insulation Piping & Ducts. A copy of the Request to Change or Trace Purchase Order Form is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHANGE ORDER FOR PO 21003302.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Sole Source Purchase Over $25,000: CAE Healthcare, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,479.56 Budgeted : Yes Budget Source : Federal, Project 1484 HEERF- Institutional Recommended Action : Motion to approve the purchase of equipment from CAE Healthcare, Inc. in the amount of $55,479.56. Public Content Request approval to purchase equipment from CAE Healthcare, Inc. in the amount of $55,479.56. This is a sole source purchase 6A- 1.012(12)(d). Funding will be paid from Federal, Project 1484 HEERF - Institutional. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments SOLE SOURCE AWARD - CAE HEALTHCARE.pdf (125 KB) CAE QUOTE.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-14 Physical and Occupational Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2019 Itinerant TCHS OCC/PHYS THERAPY Recommended Action : Motion to approve the renewal of ITB 18-14 Physical and Occupational Therapy, based on fixed pricing. The contract will be effective August 1, 2021, through July 31, 2022. Public Content Request approval to renew ITB 18-14 Physical and Occupational Therapy. The contract will be effective August 1, 2021, through July 31, 2022, and will be used on an as needed basis, based on fixed pricing. Vendors were ranked and awarded in the