Okaloosa County School Board — Regular Meeting, October 14, 2024 — reading text

Education Institution in the amount of $72,480.00. Public Content Request approval to purchase computer hardware and computer supplies from Apple Store for Education Institution in the amount of $72,480.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments APPLE QUOTES.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Navistar, Inc., dba Fleet Charge, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the purchase of school bus replacement parts and products from Navistar, Inc., dba Fleet Charge, for an estimated total of $300,000.00, effective through June 30, 2025. Public Content Request approval to purchase school bus replacement parts and products from Navistar, Inc. dba Fleet Charge for an estimated total of $300,000.00. Purchases will be made as needed and based on contract pricing through Sourcewell Contract #101520. Funds will be paid from General Funds, and the contract is effective through June 30, 2025. A copy of the contract between Sourcewell and Navistar is attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments Navistar Contract 101520.pdf (457 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Knowledge Pillars Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $56,829.68 Budgeted : Yes Budget Source : General fund, Project 2113 Triumph AI Grant (Choctawhatchee HS) $15,750.00 , and Project 5068 Cape Information Technology (Niceville HS) $41,079.68 Recommended Action : Motion to approve the purchase of software subscriptions from Knowledge Pillars Education for Choctawhatchee High School in the amount of $15,750.00, and for Niceville High School in the amount of $41,079.68, for a total of $56,829.68, effective October 21, 2024, through October 20, 2025. Public Content Request approval to purchase software subscriptions from Knowledge Pillars Education for Choctawhatchee High School in the amount of $15,750.00, and for Niceville High School in the amount of $41,079.68, for a total of $56,829.68. The purchases are exempt through 6A-1.012(1)(b) and are effective October 21, 2024, through October 20, 2025. Copies of the quotes are attached. For additional information, please contact Jennifer Beasley, Program Director, Career and Technical Education, at (850) 833-5858. File Attachments CHOCTAW HS.pdf (84 KB) NICEVILLE HS.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: BrainPOP, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $90,738.45 Budgeted : Yes Budget Source : General Fund, Project 3009 Instruction & District Wide Software Recommended Action : Motion to approve the purchase of software subscriptions for schools district wide from BrainPOP for a total of $90,738.45, effective October 25, 2024, through October 24, 2025. Public Content Request approval to purchase software subscriptions for schools district wide from BrainPOP for a total of $90,738.45. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 3009 Instruction & District Wide Software. The contract is effective October 25, 2024, through October 24, 2025, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, Information Systems, at (850) 689-7153. File Attachments BRAINPOP.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.22 Exempted Purchase Over $50,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $662,638.35 Budgeted : Yes Budget Source : General Fund, Project 5054 AP Bonuses/Exams, Project 5053 AICE Bonuses/Exams, Project 4065 Instructional Materials-Textbooks- BSA Project Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Estimated total purchase is $662,638.35. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt through 6A-1.012(11)(b). Each school has provided their funding sources on the attached spreadsheet. The estimated total for AP examinations is $374,532.00, and the estimated total for AICE examinations is $288,106.35, for an estimated total amount of $662,638.35. A copy of the spreadsheet is attached. For additional information, please contact Stephanie Gillis, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2025.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any