Okaloosa County School Board — Regular Meeting, October 14, 2024

Monday, October 14, 2024 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Public Hearing 6:15 p.m. Moment of Silence Pledge of Allegiance led by Brett Hinely *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 14, 2024 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 14, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the Consent Agenda as Amended; Consent Agenda: Added Item 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panels. Motion & Voting Motion to approve the Consent Agenda as Amended; Consent Agenda: Added Item 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panels. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II (10 Month), Ruckel Middle School, recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Robert Maddens to the position of Assistant Principal II (10 Month), Ruckel Middle School. Motion & Voting Motion to approve the appointment of Robert Maddens to the position of Assistant Principal II (10 Month), Ruckel Middle School. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Oct 14, 2024 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa Academy, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statutes. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Okaloosa Academy did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2023-2024. The Firm of Moss, Krusick, & Associates, LLC, performed the fiscal year 2023-2024 audit for Okaloosa Academy, Inc. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. File Attachments OKALOOSA ACADEMY, INC-FINAL PDF.pdf (3,844 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplementary Information for the Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statutes. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Warren Averett, LLC performed the 2023-2024 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Prep School FY24 - As Issued.pdf (459 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Destin High School, Inc., Charter School Financial Statements and Supplemental Information for the Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statutes. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Destin High School did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2023-2024. The Firm of King & Walker, Certified Public Accountants, performed the fiscal year 2023-2024 audit for Destin High School, Inc. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. File Attachments 2024 destin high school.pdf (672 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.2 Motion to approve the Minutes of the Special Meeting of September 23, 2024; Minutes of the Workshop Meeting of September 23, 2024; Minutes of the Regular Meeting of September 23, 2024, recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of September 23, 2024; Minutes of the Workshop Meeting of September 23, 2024; Minutes of the Regular Meeting of September 23, 2024. File Attachments 9-23-2024 Special Meeting - Attorney-Client Sessions - DRAFT.pdf (61 KB) 9-23-2024 Workshop - DRAFT.pdf (131 KB) 9-23-2024 Meeting - DRAFT.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for ClearTouch panels and accessories in the amount of $11,807.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $11,807.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for ClearTouch panels and accessories in the amount of $11,807.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for ClearTouch panels and accessories in the amount of $11,807.00. File Attachments Elliott Point ClearTouch Panels.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for stadium sound system upgrades in the amount of $9,740.02, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $9,740.02 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for stadium sound system upgrades in the amount of $9,740.02. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for stadium sound system upgrades in the amount of $9,740.02. File Attachments NHS Sound System.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panel in the amount of $5.879.50, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,879.50 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Bluewater Elementary School for ClearTouch Panel in the amount of $5.879.50. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Bluewater Elementary School for ClearTouch Panel in the amount of $5.879.50. The $5,879.50 was alloctaed by School Board Member District 5 for a ClearTouch Panel and was approved for purchase at the September 23, 2024 School Board Meeting. File Attachments Bluewater ClearTouch Panel.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 Request to advertise a Public Hearing for revision of School Board policies in Chapter 1, Governance and Operations, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 1, Governance and Operations. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 1, Governance and Operations. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. File Attachments Chapter 1 - Governance and Operations - REDLINE.pdf (357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 Request to advertise a Public Hearing for revision of School Board policies in Chapter 3, Instructional Matters, presented by Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 3, Instructional Matters. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 3, Instructional Matters. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at 850-833-5888. File Attachments Chapter 3 - Instructional Matters - REDLINE.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at 850-689-7153. File Attachments Chapter 5 - Student Education Records - REDLINE.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $424,981.00 Budgeted : Yes Budget Source : Capital Fund, Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology in the amount of $424,981.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology in the amount of $424,981.00. The purchase is made through PAEC Contract #23-165 and funds will be paid from Capital Fund, Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.14.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,845.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-14.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Revised Travel Manual presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revised Travel Manual. Public Content The revised Travel Manual is being presented for approval and will replace the Travel Manual dated February 20, 2008. File Attachments !Travel Manual - Revised 2024-09 - Redline.pdf (312 KB) !MIS 5085 Temporary Duty Elsewhere Rev 09-24 - DRAFT.pdf (142 KB) !MIS_5327_Student_Trip_Request DRAFT REVISION 09-24.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of ITB 22-02 Wastewater Treatment Plant Operator Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $31,750.44 Budgeted : Yes Budget Source : General Fund, Project 2916 Baker- Sewer Plant Recommended Action : Motion to approve the renewal of ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, effective November 1, 2024, through October 31, 2025. Public Content Request approval to renew ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, based on year three (3) pricing, and the same terms and conditions of the bid. Funds will be paid from General Fund, Project 2916 Baker-Sewer Plant, the contract is effective November 1, 2024, through October 31, 2025. Copies of the renew documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 20-02 Site Improvements-Time & Materials, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of ITB 20-02 Site Improvements-Time & Materials, effective October 29, 2024, through October 28, 2029. Public Content Request approval to renew ITB 20-02 Site Improvements-Time & Materials with Cole Services, Inc., and Insite Contractors, Inc., based on same pricing, terms and conditions. Funds will be paid from General Fund, and the contract is effective October 29, 2024, through October 28, 2029. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of ITB 23-01 UV-C Virus Kill Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2313 DW- Environmental/IAQ/T & B Recommended Action : Motion to approve the renewal of ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions, effective September 13, 2024, through September 12, 2025. Public Content Request approval to renew ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions. The contract is used as needed and pricing will be paid from Capital Fund, Project 2313 DW- Environmental/IAQ/T & B. The contract is effective September 13, 2024, through September 12, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,260.00 Budgeted : Yes Budget Source : Federal Fund, Project 5401 Title I-Part A Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology for a total of $88,260.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology for a total of $88,260.00. The purchase is made through PAEC Contract #23-165, and funds will be paid from Federal Fund, Project 5401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Allyson LaVictoire, Principal, Riverside ES, at (850) 689-7203. File Attachments HOWARD TECH QUOTE.pdf (295 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $416,694.68 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. Public Content Request approval to purchase HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (536 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,480.00 Budgeted : Yes Budget Source : Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of computer hardware and computer supplies from Apple Store for Education Institution in the amount of $72,480.00. Public Content Request approval to purchase computer hardware and computer supplies from Apple Store for Education Institution in the amount of $72,480.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments APPLE QUOTES.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Navistar, Inc., dba Fleet Charge, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the purchase of school bus replacement parts and products from Navistar, Inc., dba Fleet Charge, for an estimated total of $300,000.00, effective through June 30, 2025. Public Content Request approval to purchase school bus replacement parts and products from Navistar, Inc. dba Fleet Charge for an estimated total of $300,000.00. Purchases will be made as needed and based on contract pricing through Sourcewell Contract #101520. Funds will be paid from General Funds, and the contract is effective through June 30, 2025. A copy of the contract between Sourcewell and Navistar is attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments Navistar Contract 101520.pdf (457 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Knowledge Pillars Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $56,829.68 Budgeted : Yes Budget Source : General fund, Project 2113 Triumph AI Grant (Choctawhatchee HS) $15,750.00 , and Project 5068 Cape Information Technology (Niceville HS) $41,079.68 Recommended Action : Motion to approve the purchase of software subscriptions from Knowledge Pillars Education for Choctawhatchee High School in the amount of $15,750.00, and for Niceville High School in the amount of $41,079.68, for a total of $56,829.68, effective October 21, 2024, through October 20, 2025. Public Content Request approval to purchase software subscriptions from Knowledge Pillars Education for Choctawhatchee High School in the amount of $15,750.00, and for Niceville High School in the amount of $41,079.68, for a total of $56,829.68. The purchases are exempt through 6A-1.012(1)(b) and are effective October 21, 2024, through October 20, 2025. Copies of the quotes are attached. For additional information, please contact Jennifer Beasley, Program Director, Career and Technical Education, at (850) 833-5858. File Attachments CHOCTAW HS.pdf (84 KB) NICEVILLE HS.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: BrainPOP, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $90,738.45 Budgeted : Yes Budget Source : General Fund, Project 3009 Instruction & District Wide Software Recommended Action : Motion to approve the purchase of software subscriptions for schools district wide from BrainPOP for a total of $90,738.45, effective October 25, 2024, through October 24, 2025. Public Content Request approval to purchase software subscriptions for schools district wide from BrainPOP for a total of $90,738.45. The purchase is made through 6A-1.012(11)(b), and funds will be paid from General Fund, Project 3009 Instruction & District Wide Software. The contract is effective October 25, 2024, through October 24, 2025, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, Information Systems, at (850) 689-7153. File Attachments BRAINPOP.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.22 Exempted Purchase Over $50,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $662,638.35 Budgeted : Yes Budget Source : General Fund, Project 5054 AP Bonuses/Exams, Project 5053 AICE Bonuses/Exams, Project 4065 Instructional Materials-Textbooks- BSA Project Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Estimated total purchase is $662,638.35. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt through 6A-1.012(11)(b). Each school has provided their funding sources on the attached spreadsheet. The estimated total for AP examinations is $374,532.00, and the estimated total for AICE examinations is $288,106.35, for an estimated total amount of $662,638.35. A copy of the spreadsheet is attached. For additional information, please contact Stephanie Gillis, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2025.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.23 Service Agreement #25-82 S3Strategies LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,250.00 Budgeted : Yes Budget Source : Federal Fund, Project 5404 Title II - Part A Recommended Action : Motion to approve Service Agreement #25-82 between S3Strategies LLC, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department, in an amount not to exceed $14,250.00, effective October 21, 2024, through October 24, 2024. Public Content Request approval of Service Agreement #25-82 between S3Strategies LLC, and The School Board of Okaloosa County, Florida, on behalf of Curriculum Department. The Provider will conduct four (4) days of professional learning on reading strategies for informational text for Social Studies Teachers. The Provider will be paid $3,000 for the first day of training, and $2,750 for each additional day (3 days) in an amount not to exceed $11,250.00. The Provider will be paid $750.00 per session (4) for materials in an amount not to exceed $3,000, for a total contract amount not to exceed $14,250.00. Funding will be paid from Federal Fund, Project 5405 Title II - Part A. The Agreement is effective October 21, 2024, through October 24, 2024, and a copy is attached. For additional information, please contact Lynn Kozak, Specialist, Curriculum, at (850) 833-3385. File Attachments SA #25-82.pdf (799 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.24 Service Agreement #25-86 Maria Pavone, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,432.00 Budgeted : Yes Budget Source : General Fund, Project 3117 Pipeline Grant Recommended Action : Motion to approve Service Agreement #25-86 between Maria Pavone and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, in an amount not to exceed $18,432.00, effective October 15, 2024, through May 29, 2025. Public Content Request approval of Service Agreement #25-86 between Maria Pavone and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide LPN Clinical Instruction. The Provider will be paid $36.00 per hour for up to 512 hours, for a total contract not to exceed $18,432.00. Funds will be paid from General Fund, Project 3117 Pipeline Grant. The Agreement is effective October 15, 2024, through May 29, 2025, and a copy is attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical College, at (850) 833- 3500. File Attachments OTC SA #25-86 Maria Pavone -LPN Dept.pdf (768 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.25 Service Agreement #25-90: 850 Therapy LLC, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,411.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve Service Agreement #25-90 between 850 Therapy LLC, and The School Board of Okaloosa County, Florida, on behalf of ESE Department, in an amount not to exceed $75,411.00, effective October 15, 2024, through June 30, 2025. Public Content Motion to approve Service Agreement #25-90 between 850 Therapy LLC, and The School Board of Okaloosa County, Florida, on behalf of ESE Department, to provide Speech Language Therapy (SLP) or Occupational Therapy (COTA). The Provider will be paid $78.00 per hour for SLP, up to 634.5 hours, not to exceed $49,491.00. The Provider will be paid $64.00 per hour for COTA, up to 405 hours, not to exceed $25,920.00, for a total contract amount not to exceed $75,411.00. Funds will be paid from General Fund, Project 0023 Itinerant- Speech. The Agreement is effective October 15, 2024, through June 30, 2025 and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments ESE Dept SA #25-90 850 Therapy, LLC.pdf (1,205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.26 Permission to Open Before/After School and Summer Day Care Program at Southside Primary School, presented by Amy Bowles, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the opening of a Before/After School and Summer Day Care Program at Southside Primary School. Public Content After identifying a high demand for before/after school and summer day care services in our area, Southside Primary School is requesting to open a Child Care Program to fulfill these child care needs. This program would support working families and provide early intervention services. Please see attached letter from Principal, Revenue and Expenditure Estimate, and Proposed Child Care Fees. For more information, please contact Amy Bowles, Principal Southside Primary School, 850-689-7211. File Attachments Southside Primary Letter of Request for Child Care.pdf (156 KB) Child Care Revenue Estimate FY 2025 - Southside.pdf (67 KB) Child Care Fees - Southside.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.27 Telaforce LLC Task Order # 210 for Meigs Security Camera Upgrades, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $166,192.65 Budgeted : Yes Budget Source : Capital Outlay -Safety and Security of School Buildings Grant TAPS #24A097: Capital Camera funding Recommended Action : Motion to approve Telaforce, LLC, Task Order # 210 for Meigs Security Camera Upgrades, in the amount of $166,192.65. Public Content This project involves upgrading the existing security camera system by replacing all current cameras with Verkada Ultra HD 4K Security Cameras. Additionally, the project includes the installation of ten(10) new cameras in customer-designated location to enhance coverage and security. For additional information contact Dustin Keith, (850) 689-7151. File Attachments Telaforce Task Order 210 - Meigs Secuity Camera Updates.pdf (505 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.28 Florida Safe Schools Assessment Tool District Best Practices, presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the 2024-2025 Florida Safe Schools Assessment Tool District Best Practices that will be sent to the Florida Department of Education. Public Content The District must submit a District Best Practices Assessment (DBPA) in Florida Safe School Assessment Tool (FSSAT) that includes recommendations to the Superintendent and the School Board which identifies strategies and activities that the School Board should implement in order to address findings and improve school safety and security based on the School Security Risk Assessment (SSRA) findings. Information related to school security risk assessments is confidential and exempt from release as a public record pursuant to §§ 119.071(3), 281.301, 286.0113, 1006.1493(5), Florida Statutes. For additional information contact Danny Dean, (850) 226-4815. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 106215 124395 125810 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented  by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Shirley Roberts 113545 Paraprofessional Shalimar ES 02/01/2025 Chris Small 103510 Teacher Davidson MS 10/01/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 10-14-2024.pdf (93 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2024-2025 school year. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.4 Forgiveness of work day for all employees due to inclement weather, September 26, 2024, and Eglin Elementary School employees on September 27, 2024, due to base restrictions, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve forgiveness of work day for employees due inclement weather, September 26, 2024, and Eglin Elementary School employees on September 27, 2024, due to base restrictions. Public Content The Superintendent is recommending the attached payroll procedures for the inclement weather day on September 26, 2024, and September 27, 2024. For additional information, please contact Lee Hale, 833-5801. File Attachments Inclement Weather Memo.pdf (157 KB) Motion & Voting Motion to approve forgiveness of work day for employees due inclement weather, September 26, 2024, and Eglin Elementary School employees on September 27, 2024, due to base restrictions. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 14, 2024 Revised Separations, Public.pdf (58 KB) Motion & Voting Motion to approve employee separations. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.6 Personnel Recommendations, presented by Lee Hale, Assistant  Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 14, 2024 Instructional New Hires, Public.pdf (54 KB) October 14, 2024 Ed. Support New Hires, Public.pdf (55 KB) October 14, 2024 Substitute New Hires, Public.pdf (78 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments October 14, 2024 Transfers, Public.pdf (135 KB) Motion & Voting Motion to approve employee transfers. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve the suspension of employee #120806 for one (1) day without pay. Public Content Suspension of Employee #120806 for one (1) day without pay. For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee #120806 for one (1) day without pay. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Brett Hinely, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 14, 2024 - Regular Meeting Type : Action, Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 14, 2024 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 10-14-24.pdf (155 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 14, 2024 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Oct 14, 2024 - Regular Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Oct 14, 2024 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policies, Chapter 4, Students, presented by Tracy Lamb, Director I, Student Services, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action Recommended Action : Motion to adopt revised School Board policies in Chapter 4, Students. Public Content A public hearing will be held to receive public input on the proposed amendments to current School Board policies in Chapter 4, Students. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Tracey Lamb, 850-833-3108 File Attachments Chapter 4 - Students School Board Policy - REDLINE.pdf (796 KB) Motion & Voting Motion to adopt revised School Board policies in Chapter 4, Students. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Oct 14, 2024 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Attorney-Client Session Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting closed attorney-client sessions to discuss litigation matters pending in the Circuit Court in and for Okaloosa County, Florida, in Case No. 2023-CA-001803F The Special Meeting will be held on Monday, October 14, 2024, at 8:30 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 10-14-2024 Special Mtg - Attorney-Client.pdf (56 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on October 14, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 14, 2024, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy Chapter 4, Students Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Oct 14, 2024 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.