Okaloosa County School Board — Regular Meeting, October 14, 2024 — reading text

Sewer Plant Recommended Action : Motion to approve the renewal of ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, effective November 1, 2024, through October 31, 2025. Public Content Request approval to renew ITB 22-02 Wastewater Treatment Plant Operator Services with U.S. Water Services Corporation in the amount of $31,750.44, based on year three (3) pricing, and the same terms and conditions of the bid. Funds will be paid from General Fund, Project 2916 Baker-Sewer Plant, the contract is effective November 1, 2024, through October 31, 2025. Copies of the renew documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (145 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 20-02 Site Improvements-Time & Materials, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of ITB 20-02 Site Improvements-Time & Materials, effective October 29, 2024, through October 28, 2029. Public Content Request approval to renew ITB 20-02 Site Improvements-Time & Materials with Cole Services, Inc., and Insite Contractors, Inc., based on same pricing, terms and conditions. Funds will be paid from General Fund, and the contract is effective October 29, 2024, through October 28, 2029. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of ITB 23-01 UV-C Virus Kill Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2313 DW- Environmental/IAQ/T & B Recommended Action : Motion to approve the renewal of ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions, effective September 13, 2024, through September 12, 2025. Public Content Request approval to renew ITB 23-01 UV-C Virus Kill Systems, based on same pricing, terms and conditions. The contract is used as needed and pricing will be paid from Capital Fund, Project 2313 DW- Environmental/IAQ/T & B. The contract is effective September 13, 2024, through September 12, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,260.00 Budgeted : Yes Budget Source : Federal Fund, Project 5401 Title I-Part A Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology for a total of $88,260.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology for a total of $88,260.00. The purchase is made through PAEC Contract #23-165, and funds will be paid from Federal Fund, Project 5401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Allyson LaVictoire, Principal, Riverside ES, at (850) 689-7203. File Attachments HOWARD TECH QUOTE.pdf (295 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $416,694.68 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC-Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. Public Content Request approval to purchase HVAC equipment and services for Bruner Middle School from Trane for a total of $416,694.68. The purchase is made through OMNIA/Racine contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC-Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (536 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,480.00 Budgeted : Yes Budget Source : Capital ($59,390) and General fund ($13,090), Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of computer hardware and computer supplies from Apple Store for