Okaloosa County School Board — Regular Meeting, October 14, 2024 — reading text

Attachments Chapter 3 - Instructional Matters - REDLINE.pdf (220 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Request to advertise a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. The recommended changes are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at 850-689-7153. File Attachments Chapter 5 - Student Education Records - REDLINE.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $424,981.00 Budgeted : Yes Budget Source : Capital Fund, Project 4225 DW Classroom Technology Recommended Action : Motion to approve the purchase of Cleartouch equipment from Howard Technology in the amount of $424,981.00. Public Content Request approval to purchase Cleartouch equipment from Howard Technology in the amount of $424,981.00. The purchase is made through PAEC Contract #23-165 and funds will be paid from Capital Fund, Project 4225 DW Classroom Technology. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Academic & Student Services, at (850) 833-5888. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.14.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.11 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,845.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-14.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.12 Revised Travel Manual presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revised Travel Manual. Public Content The revised Travel Manual is being presented for approval and will replace the Travel Manual dated February 20, 2008. File Attachments !Travel Manual - Revised 2024-09 - Redline.pdf (312 KB) !MIS 5085 Temporary Duty Elsewhere Rev 09-24 - DRAFT.pdf (142 KB) !MIS_5327_Student_Trip_Request DRAFT REVISION 09-24.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Brett Hinely. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of ITB 22-02 Wastewater Treatment Plant Operator Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 14, 2024 Absolute Date : Oct 14, 2024 Fiscal Impact : Yes Dollar Amount : $31,750.44 Budgeted : Yes Budget Source : General Fund, Project 2916 Baker-