Okaloosa County School Board — Workshop Meeting, November 10, 2016 — reading text

Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2006, and the refunding of a portion of the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2007. The Board approved the Superintendent to issue an RFP for refunding proposals at the September 12, 2016 School Board meeting. The Board received eight (8) responsive proposals to the solicitation. District Finance staff, the Financial Advisor and Bond Counsel reviewed the proposals and the Superintendent is recommending the most fiscally advantageous proposal received for Board approval. Key Government Finance, Inc. had the best proposal and the Superintendent recommends School Board approval to proceed with signing the financing documents. The refinancing is anticipated to save approximately $1.8 million over a five year period. School Board Resolution and Fee Schedule will be provided as late backup prior to the November 14, 2016 meeting. File Attachments RFP Refunding COP Series 2016 - School Board of Okaloosa County.pdf (887 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank and Trust effective November 15, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coast Bank and Trust effective November 15, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On April 11, 2016, Longwood Elementary School received School Board permission to change its Internal Funds checking account from Hancock Bank to First City Bank due to the fact that the Hancock Bank branch on Eglin Parkway would no longer accept deposits. Before the school was able to complete the change, the First City Bank branch near the school closed. Longwood Elementary School is now requesting permission to close their current Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank and Trust. At the present time, the closest Hancock Bank branch is in Niceville. Coastal Bank and Trust has a branch in Fort Walton Beach that the school may utilize. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Longwood-BankChange-Agenda 2016-11-14.pdf (47,279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Contract Modification and Extension Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc., presented by Wanda Avery, Principal, Okaloosa STEMM Academy, and Jeff McInnis, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Contract Modification and Extension Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc. Public Content The Doolittle Institute has operated out of Building 9 on the campus of the Okaloosa STEMM Center for the past four years. They have been a partner with the Okaloosa County School District during this time. Now Doolittle Institute is moving to a new location and is requesting to maintain a storage space (Rooms 217 & 220) through the end of the 2016-2017 school year. The Institute is offering to leave, on a temporary basis, a number of chairs, tables, and desks to be utilized by the STEMM Academy during this transitional period. The inventory list of those items is attached to the Contract Modification and Extension Agreement. File Attachments Contract Modification and Extension Agreement-Doolittle Institute.pdf (134 KB) Doolittle Institute Documentation.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Request approval of in- kind donation of items from Doolittle Institute to Okaloosa STEMM Academy for enhancement of CTE courses and robotics program in the estimated amount of $3,109.00, presented by Wanda Avery, Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve in-kind donation of items from Doolittle Institute to Okaloosa STEMM Academy for enhancement of CTE courses and robotics program in the estimated amount of $3,109.00. Public Content Okaloosa STEMM Academy is requesting approval to receive an in-kind donation of items from Doolittle Institute that are directly associated with the CTE course and robotics program, valued at approximately $3,109.00. An itemized list of items is attached. For more information, please contact Wanda Avery, Principal of Okaloosa STEMM Academy, 833-4120. File Attachments Doolittle Donation.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 0319 - District wide - HVAC Replacement Recommended Action : Motion to approve the purchase from Trane in the amount of $38,864.18. Public Content Request approval of the purchase and installation of HVAC equipment from Trane in the amount of $38,864.18 for the Niceville Cook-Chill/Maintenance Shop. The purchase is made through US Communities contract #15-JLP-023. Funding will be paid from Capital Funds, Project 0319-District wide - HVAC Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Charter Bus Agreement for Colonial Trailways, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the