Okaloosa County School Board — Workshop Meeting, November 10, 2016

Thursday, November 10, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 10, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Visitors Subject : 4.1 Proclamation of Education Support Professionals Day, presented by the Superintendent Meeting : Nov 10, 2016 - Workshop Meeting Type : Action, Presentation Recommended Action : Motion to approve Proclamation of Education Support Professionals Day of November 16, 2016. Public Content The Superintendent will present a proclamation recognizing November 16, 2016, as Education Support Professionals Day. File Attachments Proclamation - EducationSupportProfessionalDay 2016.pdf (128 KB) 4. Visitors Subject :  4.2 Brian Haugen - Taylor Haugen Foundation Update Meeting : Nov 10, 2016 - Workshop Meeting Type : Information File Attachments Haugen-Request to Address Board.pdf (310 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Ashley Miller to the position of Assistant Principal II, Shoal River Middle School, recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Ashley Miller to the position of Assistant Principal II, Shoal River Middle School. 5. Personnel Appointments Subject : 5.2 Appointment of Gregory Weeks to the position of Food Service Field Supervisor, School Food Service, recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Gregory Weeks to the position of Food Service Field Supervisor, School Food Service. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for the period of October 6  – October 26, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 10, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 6 – October 26, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 6 - Oct 26.pdf (79 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of October 6 – October 26, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 10, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 6 – October 26, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 6 - Oct 26.pdf (105 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Report on the Department of Labor Final Rule in regards to the Fair Labor Standards Act, Presented by Stacie Smith, Assistant Superintendent, Human Resources. Meeting : Nov 10, 2016 - Workshop Meeting Type : Information, Presentation File Attachments FLSA for Board Meeting.pdf (2,408 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of October 20 2016; Minutes of the Student Discipline Hearing of October 24, 2016; Minutes of the Regular Meeting of October 24, 2016, recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of the Workshop Meeting of October 20, 2016; Minutes of the Student Discipline Hearing of  October 24, 2016; Minutes of the Regular Meeting of October 24, 2016, recommended by the Superintendent for approval. File Attachments 10-20- 2016 Workshop DRAFT.pdf (185 KB) 10-24-2016 Meeting DRAFT.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District #4 School Board Member Capital Outlay Funds to Crestview High School for choral risers in the amount of $4,962.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,962.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District #4 School Board Member Capital Outlay Funds to Crestview High School for choral risers in the amount of $4962.00. Public Content District #4 School Board Member Capital Outlay Funds will be appropriated to Crestview High School for choral risers in the amount of $4962.00. The quote will be attached upon receipt. File Attachments Wenger Tourmaster_PS_LT0093L.pdf (731 KB) Crestview HS - Quote Choral Risers.PDF (76 KB) TERMS.PDF (4 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for a security fence in the amount of $2,369.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,369.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner  Middle School for a security fence in the amount of $2,369.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for a security fence in the amount of $2,369.00. File Attachments Bruner - Fence Quote.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Re-appropriation of District 2 School Board Member Capital Outlay funds to Destin Middle School in Project 3312 in the amount of $6,000.00 for a fold-up divider curtain, and appropriation of District 2 School Board Member Capital Outlay Funds in the amount of $5,050.97 to Destin Middle School in a new project to purchase document cameras, projectors, and iPads, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,050.97 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 2 School Board Member Capital Outlay funds to Destin Middle School in Project 3312 in the amount of $6,000.00 for a fold-up divider curtain, and appropriation of District 2 School Board Member Capital Outlay Funds in the amount of $5,050.97 to Destin Middle School in a new project to purchase document cameras, projectors, and iPads. Public Content Destin Middle School has requested that funds in Project 3312 in the amount of $6,000 previously appropriated by District 2 School Board Member for a fold-up divider curtain be re-appropriated to Destin Middle School in a new project to purchase document cameras, projectors and iPads in the amount of $5,050.97. File Attachments Destin MS- Technology Items Quote.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-14-16.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Dollar Amount : $17,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-11-14.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $8,848.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,848.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $8,848.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated October 11, 2016, in the amount of $299,756.32 for the 2015 Claiming Year (Claim Filed January 2014). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2015 claiming year. The calculation for the 2015 claiming year is based on the number of eligible student cards submitted during the 2013-2014 school year. The payments to these schools are as follows: • Okaloosa Academy - $418.00 • NWFSC Collegiate High School - $1,526.00 • Liza Jackson Preparatory - $6,904.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2015 Pmt 2 11142016.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Refunding Certificates of Participation, Series 2006 & 2007 - Series 2016 Supplemental Trust Agreement, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Budgeted : No Budget Source : Nonvoted Capital Improvement Fund District School Tax a.k.a. 1.5 Mil Recommended Action : Approval of the recommendation to award RFP No. 17-03 for Refunding Certificate of Participation, Series 2016 to Key Government Finance, Inc. as recommended by District Finance Staff, District Financial Advisor, Bond Counsel and Superintendent. Public Content The Okaloosa County School Board Financial Advisor, Ford & Associates, Inc., worked with district staff to prepare a request for proposal for bank loans to refinance all of the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2006, and the refunding of a portion of the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2007. The Board approved the Superintendent to issue an RFP for refunding proposals at the September 12, 2016 School Board meeting. The Board received eight (8) responsive proposals to the solicitation. District Finance staff, the Financial Advisor and Bond Counsel reviewed the proposals and the Superintendent is recommending the most fiscally advantageous proposal received for Board approval. Key Government Finance, Inc. had the best proposal and the Superintendent recommends School Board approval to proceed with signing the financing documents. The refinancing is anticipated to save approximately $1.8 million over a five year period. School Board Resolution and Fee Schedule will be provided as late backup prior to the November 14, 2016 meeting. File Attachments RFP Refunding COP Series 2016 - School Board of Okaloosa County.pdf (887 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank and Trust effective November 15, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Longwood Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coast Bank and Trust effective November 15, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On April 11, 2016, Longwood Elementary School received School Board permission to change its Internal Funds checking account from Hancock Bank to First City Bank due to the fact that the Hancock Bank branch on Eglin Parkway would no longer accept deposits. Before the school was able to complete the change, the First City Bank branch near the school closed. Longwood Elementary School is now requesting permission to close their current Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank and Trust. At the present time, the closest Hancock Bank branch is in Niceville. Coastal Bank and Trust has a branch in Fort Walton Beach that the school may utilize. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Longwood-BankChange-Agenda 2016-11-14.pdf (47,279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Contract Modification and Extension Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc., presented by Wanda Avery, Principal, Okaloosa STEMM Academy, and Jeff McInnis, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Contract Modification and Extension Agreement between the School Board of Okaloosa County and the Doolittle Institute, Inc. Public Content The Doolittle Institute has operated out of Building 9 on the campus of the Okaloosa STEMM Center for the past four years. They have been a partner with the Okaloosa County School District during this time. Now Doolittle Institute is moving to a new location and is requesting to maintain a storage space (Rooms 217 & 220) through the end of the 2016-2017 school year. The Institute is offering to leave, on a temporary basis, a number of chairs, tables, and desks to be utilized by the STEMM Academy during this transitional period. The inventory list of those items is attached to the Contract Modification and Extension Agreement. File Attachments Contract Modification and Extension Agreement-Doolittle Institute.pdf (134 KB) Doolittle Institute Documentation.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Request approval of in- kind donation of items from Doolittle Institute to Okaloosa STEMM Academy for enhancement of CTE courses and robotics program in the estimated amount of $3,109.00, presented by Wanda Avery, Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve in-kind donation of items from Doolittle Institute to Okaloosa STEMM Academy for enhancement of CTE courses and robotics program in the estimated amount of $3,109.00. Public Content Okaloosa STEMM Academy is requesting approval to receive an in-kind donation of items from Doolittle Institute that are directly associated with the CTE course and robotics program, valued at approximately $3,109.00. An itemized list of items is attached. For more information, please contact Wanda Avery, Principal of Okaloosa STEMM Academy, 833-4120. File Attachments Doolittle Donation.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 0319 - District wide - HVAC Replacement Recommended Action : Motion to approve the purchase from Trane in the amount of $38,864.18. Public Content Request approval of the purchase and installation of HVAC equipment from Trane in the amount of $38,864.18 for the Niceville Cook-Chill/Maintenance Shop. The purchase is made through US Communities contract #15-JLP-023. Funding will be paid from Capital Funds, Project 0319-District wide - HVAC Replacement. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Charter Bus Agreement for Colonial Trailways, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the Charter Bus Agreement with Colonial Trailways. Public Content Request approval of the Charter Bus Agreement for Colonial Trailways for transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools and a copy of the Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments COLONIAL TRAILWAYS.pdf (498 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Amendment to Agreement: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($750.00) Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Technology Software Recommended Action : Motion to approve the Amendment to the Subscriber Agreement with Discovery Education. Public Content Request approval of the Amendment to the Subscriber Agreement with Discovery Education to amend the total from $55,170.00 to $54,420.00, which was previously reported and approved by the School Board on May 23, 2016. A $750.00 credit will be issued to correct the number of Low Enrollment Middle/Elem School licenses purchased from two (2) to one (1). A copy of the Amendment is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments DISCOVERY EDU-REVISED.pdf (439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Health Reimbursement Arrangement (HRA) Renewal for the 2017 Plan Year, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Renewal of the HRA Agreement for the 2017 Plan Year Public Content The attached renewal letter will extend for one year the existing agreement signed with Lockard and Williams in 2015 for the 2016 plan year. The effective dates of the proposed renewal are from January 1st 2017 through December 31st, 2017. Additionally, it includes the option to renew the agreement for four additional one year terms beginning January 1st, 2018 upon mutual agreement by both parties. File Attachments HRA Renewal Letter-Signed.pdf (175 KB) HRA Agreement - 2016 - Signed.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Affiliation Agreement between the School Board of Okaloosa County, Florida and Dynamic Pain and Wellness, PLLC for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County, Florida and Dynamic Pain and Wellness, PLLC for the Practical Nursing Program at Okaloosa Technical Center and CHOICE High School, for a term of three years, effective November 1, 2016. Public Content The Affiliation Agreement between the School Board of Okaloosa County, Florida and Dynamic Pain and Wellness, PLLC is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical Center and CHOICE High School. File Attachments Affiliation Agreement - Dynamic Pain & Wellness.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 2016-2017 Air Force Research Laboratory Munitions (AFRLM) Grant for Niceville High School Robotics Team, presented by Ben Shuman, CTE Robotics, Engineering, Manufacturing Specialist, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 21, 2016 Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : AFRLM Grant Recommended Action : Motion to approve the 2016-2017 AFRLM grant application for Niceville High School Robotics Team Public Content These are federal funds provided to the school district for the purpose of supporting the robotics program in Okaloosa County. The funds will be used for building a robotics arena, funds for K-12 robotic teams to use for material and tournament fees, and supporting robotic teams with travel costs. File Attachments NHS Robotics Eagle EYE White Paper.pdf (208 KB) NHS Eagle EYE Budget rev.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Course Adoptions for the 2017-2018 School Year for Okaloosa Technical College, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve additional course adoptions for the 2016-2017 school year. Public Content Request for the Okaloosa County School District to adopt the attached course requests for Okaloosa Technical College to offer the Cybersecurity Program in the 2017-2018 School Year. File Attachments Cybersecurity request.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2016-2017, Effective January 1, 2017, presented by Stacie Smith, Assistant Superintendent, Human Resources and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Revised - Substitute and Temporary Employee Salary Schedule Fiscal Year 2016-2017, Effective January 1, 2017. Public Content Florida state law requires an annual adjustment to the minimum wage based on inflation as measured by the consumer price index. The Florida state minimum wage will increase from $8.05 to $8.10 per hour, effective January 1, 2017. The Substitute and Temporary Employee Salary Schedule will require an hourly rate increase of $0.05, from $8.05 to $8.10, in order to comply with the new minimum wage standards File Attachments FY 2017 Subs & Temps 2016-10-24.pdf (56 KB) 2017-minimum-wage-calculation.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments November 14, 2016 Instructional Board Report.pdf (113 KB) BOARD REPORT NOVEMEBER 14, 2016.pdf (35 KB) November 14, 2016 Ed Support Board Report.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSNOVEMBER14TH2106.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Mary Bass, Transportation, 57.75 hours April Champion, Transportation, 7.50 hours Penny Pinkerton, Crestview High,15.00 hours Andrea Schweim, Silver Sands, 61.50 hours Roberta Peacock, Transportation, 3.00 hours Gary Sillars, Transportation, 4.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 10, 2016 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Crestview High School Self-Help Project to Construct  Two (2) Batting Cages for the Baseball and Softball Programs, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Dollar Amount : $24,600.00 Budgeted : Yes Recommended Action : Motion to approve the Self Help Project for Crestview High School’s Baseball Program and Softball Program to construct two (2) batting cages in the amount of $24,600.00. Public Content Crestview Senior High School is requesting approval of a Self-Help Project for the construction of two batting cages for the Crestview High School Baseball and Softball programs. With the assistance of Toolan Development, the construction of the new batting cages will enhance both the baseball and softball programs as well as add a dimension of safety for the student athletes. Both the Baseball and Softball programs worked extensively last year to raise the funds to compete this project. File Attachments Crestview High School Self-Help Project Construct Two (2) batting cages Baseball & Softball.pdf (84 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Authorization for Professional Services with  Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 16, Plew Elementary School Front Office Addition and Renovation Project, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 07, 2016 Dollar Amount : $3,060.00 Recommended Action : Motion to approve the Authorization for Professional Services Agreement in the amount of $3,060.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 16. Public Content Approval is requested to accept the Authorization for Professional Services Agreement with Faithful + Gould in the amount of $3,060.00 to review the proposed work scope, prepare independent estimates of construction costs and validate TPM's GMP for Program 5, Task Order No. 16, Plew Elementary School Front Office Addition and Renovation Project. File Attachments Faithful + Gould Authorization for Professional Services Prog 5 TO#16 Plew ES.pdf (58 KB) 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #2-61 for Riverside Elementary School, presented by Dustin Keith, Seat Management Specialist,  and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Dollar Amount : $5,307.22 Budgeted : Yes Budget Source : School Operation of Plant funding. Recommended Action : Motion to approve Task Order #2-61, Riverside Elementary School, for replacement of patch panels and switch, in the amount of $5,307.22. Public Content Riverside Patch Panel and Switch replacement. File Attachments Riverside Task Order # 2-61.pdf (237 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 10, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject :  12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Nov 10, 2016 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent File Attachments 11-14-2016 Student Trip Requests.pdf (2,522 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 10, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Nov 10, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : Nov 10, 2016 - Workshop Meeting Type : 15. Public Notices Subject : 15.1 Notice of Student Disciplinary Hearing Meeting : Nov 10, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on November 10, 2016, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 15. Public Notices Subject : 15.2 Notice of Workshop Meeting : Nov 10, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on November 10, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.3 Notice of Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Nov 10, 2016 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of approving the refunding of all the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2006, and the refunding of a portion of the the outstanding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2007, authorizing the execution and delivery of not exceeding $30,000,000 principal amount of Refunding Certificates of Participation (School Board of Okaloosa County, Florida Master Lease Program), Series 2016 Evidencing an undivided proportionate interest of the owners thereof in basic rent payments to be made under a Master Lease- Purchase Agreement and certain other matters in connection therewith. This Board meeting will be held at 6:15 p.m. on Monday, November 14, 2016, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. The Board Meeting is open to the press and public. File Attachments 11-14-2016 Leasing Corp Special Mtg-NOTICE.pdf (37 KB) 11-14-2016 Leasing Corp Special Mtg Agenda.pdf (6 KB) 15. Public Notices Subject : 15.4 Public Notice Meeting : Nov 10, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.