Okaloosa County School Board — Workshop Meeting, November 10, 2016 — reading text

Bruner  Middle School for a security fence in the amount of $2,369.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for a security fence in the amount of $2,369.00. File Attachments Bruner - Fence Quote.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Re-appropriation of District 2 School Board Member Capital Outlay funds to Destin Middle School in Project 3312 in the amount of $6,000.00 for a fold-up divider curtain, and appropriation of District 2 School Board Member Capital Outlay Funds in the amount of $5,050.97 to Destin Middle School in a new project to purchase document cameras, projectors, and iPads, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,050.97 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 2 School Board Member Capital Outlay funds to Destin Middle School in Project 3312 in the amount of $6,000.00 for a fold-up divider curtain, and appropriation of District 2 School Board Member Capital Outlay Funds in the amount of $5,050.97 to Destin Middle School in a new project to purchase document cameras, projectors, and iPads. Public Content Destin Middle School has requested that funds in Project 3312 in the amount of $6,000 previously appropriated by District 2 School Board Member for a fold-up divider curtain be re-appropriated to Destin Middle School in a new project to purchase document cameras, projectors and iPads in the amount of $5,050.97. File Attachments Destin MS- Technology Items Quote.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-14-16.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Dollar Amount : $17,800.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-11-14.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $8,848.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,848.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $8,848.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated October 11, 2016, in the amount of $299,756.32 for the 2015 Claiming Year (Claim Filed January 2014). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2015 claiming year. The calculation for the 2015 claiming year is based on the number of eligible student cards submitted during the 2013-2014 school year. The payments to these schools are as follows: • Okaloosa Academy - $418.00 • NWFSC Collegiate High School - $1,526.00 • Liza Jackson Preparatory - $6,904.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2015 Pmt 2 11142016.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Refunding Certificates of Participation, Series 2006 & 2007 - Series 2016 Supplemental Trust Agreement, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2016 Absolute Date : Nov 14, 2016 Fiscal Impact : Yes Budgeted : No Budget Source : Nonvoted Capital Improvement Fund District School Tax a.k.a. 1.5 Mil Recommended Action : Approval of the recommendation to award RFP No. 17-03 for Refunding Certificate of Participation, Series 2016 to Key Government Finance, Inc. as recommended by District Finance Staff, District Financial Advisor, Bond Counsel and Superintendent. Public Content The Okaloosa County School Board Financial Advisor, Ford & Associates, Inc., worked with district staff to prepare a request for proposal for bank loans to refinance all of the outstanding Certificates of