Okaloosa County School Board — Workshop Meeting, October 6, 2016 — reading text

Thursday, October 6, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent), Procedural Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 6, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 8 - Sep 21.pdf (92 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 8 - Sep 21.pdf (74 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires "the board of directors of each school board direct-support organization to provide for an audit of the school board direct- support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards". The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments OPSF Financial Statements (Published to PDF).pdf (1,243 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2015-2016 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy Audited Financials 6.30.16.pdf (1,202 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2015-2016 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Audited Financials 6.30.16.pdf (960 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 22, 2016; Minutes of the Regular Meeting of September 26, 2016, recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 22, 2016; Minutes of the Regular Meeting of September 26, 2016, recommended by the Superintendent for approval. File Attachments 9-22-2016 Workshop DRAFT.pdf (159 KB) 9-26-2016 Meeting DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting :  Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Fiscal Impact : Yes Dollar Amount : $35,487.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-10-10.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure,