Okaloosa County School Board — Workshop Meeting, October 6, 2016

Thursday, October 6, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent), Procedural Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 6, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 8 - Sep 21.pdf (92 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 8 – September 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 8 - Sep 21.pdf (74 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires "the board of directors of each school board direct-support organization to provide for an audit of the school board direct- support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards". The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC. performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments OPSF Financial Statements (Published to PDF).pdf (1,243 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2015-2016 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy Audited Financials 6.30.16.pdf (1,202 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Liza Jackson Preparatory School, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2015-2016 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Audited Financials 6.30.16.pdf (960 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 22, 2016; Minutes of the Regular Meeting of September 26, 2016, recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 22, 2016; Minutes of the Regular Meeting of September 26, 2016, recommended by the Superintendent for approval. File Attachments 9-22-2016 Workshop DRAFT.pdf (159 KB) 9-26-2016 Meeting DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting :  Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Fiscal Impact : Yes Dollar Amount : $35,487.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-10-10.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for classroom desks, chairs, and printer in the amount of $7,468.42, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting :  Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,468.42 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for classroom desks, chairs, and printer in the amount of $7,468.42. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for classroom desks, chairs, and printer in the amount of $7,468.42. The quote for the printer, in the amount of $500, will be provided prior to the Board Workshop. File Attachments Laurel Hill - classroom desks and chairs Contrax- QQ45968-01.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 ITB 17-02 Generator for the Carver Hill Administrative Complex, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,749.00 Budgeted : Yes Budget Source : Capital Funds, Project 2358 Carver Hill - Replacement Generator Recommended Action : Motion to approve the committee's recommendation to award ITB 17-02 Generator for the Carver Hill Administrative Complex to Ronco Electric Service, LLC d/ b/a Ronco Generators in the amount of $31,749. Public Content Request approval of the committee's recommendation to award ITB 17-02 Generator for the Carver Hill Administrative Complex to Ronco Electric Service, LLC d/b/a Ronco Generators in the amount of $31,749. Funds will be paid from Capital Funds, Project 2358 Carver Hill - Replacement Generator. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director of Facilities and Maintenance Support at (850) 689-7159. File Attachments ITB_17-02.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Amendment to Commercial Services Agreement: Cox Communications Gulf Coast, LLC, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,408.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Amendment to Commercial Services Agreement (CSA) with Cox Communications Gulf Coast, LLC. Public Content Request approval to amend the Commercial Services Agreement (CSA) with Cox Communications Gulf Coast, LLC, increasing the quantity from one (1) to two (2) Cox WiFi/Cable Hotspots Nationwide and Cox Optical Internet 1 Gbps for an additional cost of $1,784.00 per month for twelve (12) months, for a revised total of $3,568.00 per month, and revised annual total of $21,408.00. The CSA is in conjunction with previously awarded bid ITB 15-10 Internet Services, effective through June 30, 2017. Funding will be paid from General Funds and a copy is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850) 689-7153. File Attachments COX CSA.pdf (374 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Amendment to Service Agreement #17-43 Northwest Florida State College, Americorps NWF Environmental Stewards Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amendment to Service Agreement #17-43 between The School Board of Okaloosa County, FL and Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program. Public Content Request approval of Amendment to Service Agreement #17-43 between The School Board of Okaloosa County, FL and Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program. The Amendment adds Baker School to replace Florosa Elementary School. The original funding, total contract amount, and contract effective date all remain the same as originally School Board approved on August 22, 2016. Copies of the Amendment and original Service Agreement are attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 833-3008. File Attachments Amendment to SA# 17-43.pdf (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Request to Surplus, Salvage and Dispose of a Portable (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Recommended Action : Motion to approve the surplus, salvage and disposal of Portable PB000067, FISH 99204, DCA# E-915963 and remove from the school district inventory Public Content Portable PB000067, FISH 99204, DCA# E-915963 has exceeded its useful life. Approval is requested to surplus, salvage and dispose of this portable and remove it from the School District inventory. Additionally, it will be cannibalized prior to disposal/demolition. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Independent Contractor Research Services Agreement between President and Fellows of Harvard College and The School Board of Okaloosa County, Florida, for the DoDEA Science Project, presented by Dr. Sandy Arteaga, Title I/Title X Specialist, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Fiscal Impact : Yes Dollar Amount : $93,693.00 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Independent Contractor Research Services Agreement between President and Fellows of Harvard College and The School Board of Okaloosa County, Florida, for the DoDEA Science Project. Public Content Through Okaloosa SCIENCE, students will enhance their knowledge of the local environment. In partnership with Harvard University, curriculum from the Encyclopedia of Life will provide a comprehensive view of the rich, diverse region in which they live. File Attachments hanken okaloosa 9 16 16 (2) 10-6-16.pdf (510 KB) hanken.okaloosa.exhibit.c.budget.pdf (80 KB) hanken.okaloosa.exhibit.a.sow.pdf (40 KB) hanken okaloosa exhibit d EOL Monthly Reporting Form (2016-2017) (3).pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 2016-2017 Uniform Statewide Assessment Calendar, presented by Steve Horton, Assistant Superintendent of MIS, and  recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2016-2017 Uniform Statewide Assessment Calendar Public Content 2016-2017 Uniform Statewide Assessment Calendar The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. File Attachments REV K12UniformAssessmentCalendar16-17 - Final.pdf (555 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Educational Partnership Agreement (EPA) between The Department of the Air Force Represented by the 96th Test Wing, Eglin Air Force Base and the School Board of Okaloosa County to promote STEMM education, presented by Sheila Lightbourne, Secondary Education Director,  and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Educational Partnership Agreement (EPA) between The Department of the Air Force Represented by the 96th Test Wing, Eglin Air Force Base and the School Board of Okaloosa County. Public Content This agreement renews a partnership between the Okaloosa County School District and 96th Test Wing, Eglin Air Force Base. Eglin will encourage their 96th Test Wing employees to promote the study of science, technology, engineering, mathematics and medicine (STEMM) for students in grades nine through twelve (9-12), participating in educational outreach programs, mentorships and volunteer activities. The term of this Agreement is for a period of thirty-six (36) months, commencing October 10, 2016. File Attachments EPA w Eglin AFB 96th Test Wing.pdf (528 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 School Performance Plans(SPP)/School Improvement Plans(SIP) for 2016-2017, presented by Marcus Chambers, Assistant  Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Performance Plans/School Improvement Plans for 2015-2016 for all Okaloosa County Schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2016-2017 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Richbourg, Okaloosa Technical College - CHOICE High School and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Curriculum's office, and one will also be maintained in the School Board Members' Office for Board Members. File Attachments K-8, K-12, Community Schools, STEMM, CHOICE, Southside, ECCI SPPs - SIPs - Combined File.pdf (7,736 KB) Elementary SPPs - Combined File.pdf (14,817 KB) Middle School SPPs - Combined Files.pdf (4,446 KB) High School SPPs - Combined File.pdf (3,135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Additional Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and  recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the attached course adoptions for the 2016-2017 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments REQUEST FOR COURSE ADOPTION 2016-2017 School Year Access.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Employee Benefits Program Renewal for the 2017 Plan Year Presented by Russ Frakes, Risk Management Specialist, Recommended by the Superintendent for approval Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2016 Fiscal Impact : Yes Dollar Amount : $23,000,000.00 Budgeted : Yes Recommended Action : Motion to approve the renewal of the Employee Benefits Program for the 2017 Plan Year Public Content The Benefits Oversight Group has reviewed renewal offers presented by the following: • United Healthcare (pending) • Delta Dental Insurance • SunLife • Symetra (Long Term Disability) The Benefits Oversight Group requests Board approval of the renewal of all noted insurance programs for the 2017 Plan Year. *No renewal is included for Vision Insurance provided by EyeMed as one year remains on the current four year contract. File Attachments Sun Life Financial - renewal letter.pdf (292 KB) Delta Renewal Offer - 2017.pdf (449 KB) Symetra-LTD Renewal.pdf (43 KB) United HealthCare Renewal Terms.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Out-of-Field Report for the 2016-2017 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being out-of-field. File Attachments OOF Board Report for October 10 meeting.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments Administrative Transfer.pdf (42 KB) October 10, 2016 Instructional Board Report.pdf (113 KB) October 10, 2016 Ed Support Board Report.pdf (129 KB) BOARD REPORT OCTOBER 10, 2016.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsOctober10th2016.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Jan Butler, Silver Sands, 22.50 hours Christina Cordero, Silver Sands, 15.00 hours Barbara DeVaux, Edge Elementary, 5.50 hours Sharon Goree, Elliott Point Elementary, 1.00 hours Betty Highlander, Baker School, 1.75 hours Rebecca Joseph, Walker Elementary, 22.50 hours Paula Kozelka, Silver Sands, 11.25 hours April Lakes, Silver Sands, 29.75 hours Penny Pinkerton, Crestview High, 45.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee EID #118733 Public Content Suspension of employee EID #118733. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 6, 2016 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Authorization for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 15, Niceville High School and Elliott Point Elementary School Roof Replacement Projects, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 6, 2016 - Workshop Meeting Type : Action Preferred Date : Oct 10, 2016 Absolute Date : Oct 10, 2016 Recommended Action : Motion to approve the Authorization for Professional Services Agreement for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 15, in the amount of $3,060.00. Public Content Approval is requested to accept the proposal for the Faithful + Gould Authorization for Professional Services in the amount of $3,060.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order No. 15, Niceville High School and Elliott Point Elementary Schools Roof Replacement Projects. File Attachments Faithful + Gould Authorization for Professional Services agreement TO #15 signed by F+G.pdf (59 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 6, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 10-10-2016 StudentTrip Requests.pdf (1,374 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 6, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 2017 Legislative Agenda.pdf (200 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Oct 6, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 6, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on October 6, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Oct 6, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.