Okaloosa County BOCC — May 29, 2014 — reading text

Attachment: Strategic Marketing Plan 2014-2015 (2885 : FY 2014-15 Strategic Marketing Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 423 TDC Meeting 5.29.14 184  5.c.b Activity on Vacation: Fine Dining Attachment: Strategic Marketing Plan 2014-2015 (2885 : FY 2014-15 Strategic Marketing Southern Living Coastal Living Parents Family Circle FamilyFun EveryDay w/Rachel Ray Better Homes and Gardens More 0 50 100 150 200 250 300 Source: gfkMRI 2013 Doublebase Packet Pg. 424 TDC Meeting 5.29.14 185  5.c.c Packet Pg. 425 Attachment: Flowchart 2014-2015 (2885 : FY 2014-15 Strategic Marketing Plan (Peter Mayer) – Presentation)  5.c.c Packet Pg. 426 Attachment: Flowchart 2014-2015 (2885 : FY 2014-15 Strategic Marketing Plan (Peter Mayer) – Presentation)  7.a Tourist Development Council Meeting: 05/29/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 2880) DOC ID: 2880 Okaloosa Island Dune Walkovers Grant & Transfer from Reserve Updated: 5/27/2014 5:11 PM by Aida Wilkinson Page 1 Packet Pg. 427  7.a.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 29, 2014 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Attachment: VII.a. Dune Walkovers Grant (2880 : Okaloosa Island Dune Walkovers Grant & Transfer from Reserve) Jim Trifilio, Coastal Management Coordinator SUBJECT: Okaloosa Island Dune Walkovers Grant – DEP Agreement No. 14OK1 Background The State and County previously partnered under DEP Agreement No. 09OK2 to restore dune vegetation on Okaloosa Island. The County has now been awarded DEP Agreement No. 14OK1 for the construction of dune walkovers on Okaloosa Island, which serves as a second step to protect the dunes. Discussion The scope of services for this second phase includes erosion control and construction of six publicly accessible dune walkovers between R-2 and R-10 on Okaloosa Island. Significant cost savings will be achieved by utilizing County parks staff to perform the work. This is a 50/50 matching grant, with half of the estimated $218,700 construction costs funded by the State and half funded by the County. The grant term is upon execution through August 31, 2015. The County’s cost-share for the grant is $109,350. Staff requests transferring $125,000 from first percentage reserves to cover the required grant match and any other ancillary project-related expenses. TDC Recommendation to BCC 1) Acceptance of DEP Agreement No. 14OK1 for the construction of Okaloosa Island Dune Walkovers. 2) Transfer $125,000 from first percentage reserves for grant match and other project-related expenses. Packet Pg. 428  7.a.a DEP AGREEMENT No: 14OK1 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION DIVISION OF WATER RESOURCE MANAGEMENT BEACH MANAGEMENT FUNDING ASSISTANCE PROGRAM STATE OF FLORIDA Attachment: VII.a. Dune Walkovers Grant (2880 : Okaloosa Island Dune Walkovers Grant & Transfer from Reserve) GRANT AGREEMENT FOR OKALOOSA ISLAND DUNE WALKOVERS THIS AGREEMENT is entered into between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "DEPARTMENT"), whose address is 2600 Blair Stone Road, MS 3554, Tallahassee, Florida 32399, and OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS, a local government (hereinafter referred to as the "LOCAL SPONSOR"), whose address is 1540 Miracle Strip Parkway, Fort Walton Beach, Florida 32548, for the project described herein. WHEREAS, the DEPARTMENT, pursuant to Section 161.091 - Section 161.161, Florida Statutes, provides financial assistance to eligible governmental entities for beach erosion control activities under the Florida Beach Management Funding Assistance Program; and, WHEREAS, pursuant to 62B-36.005(1)(d), Florida Administrative Code, the LOCAL SPONSOR has resolved to support, serve as local sponsor, demonstrated a financial commitment to the beach erosion control project as described herein, and has the ability to perform the tasks associated with the project described herein. NOW, THEREFORE, in consideration of the mutual benefits to be derived herefrom, the DEPARTMENT and the LOCAL SPONSOR do hereby agree as follows: 1. The DEPARTMENT does hereby retain the LOCAL SPONSOR to implement the beach erosion control project known as the OKALOOSA ISLAND DUNE WALKOVERS, (hereafter referred to as the PROJECT), as defined in Attachment A (Grant Work Plan), attached hereto and made a part hereof. The LOCAL SPONSOR does hereby agree to perform such services as are necessary to implement the PROJECT in accordance with the terms and conditions set forth in this Agreement, and all attachments and exhibits named herein that are attached hereto and incorporated by reference. For purposes of this Agreement, the terms “Grantee”, “Recipient” and “Local Sponsor” are used interchangeably. 2. This Agreement shall begin on the last date executed and end on August 31, 2015. If work identified in the approved Grant Work Plan is completed prior to time allowed in this Agreement, this Agreement may be amended to close out the Agreement. 3. The LOCAL SPONSOR shall perform the services in a proper and satisfactory manner as determined by the DEPARTMENT. 4. Any and all equipment, products or materials necessary to perform these services, or requirements as further stated herein, shall be supplied by the LOCAL SPONSOR. 5. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature of the State of Florida and subject to the release of funds appropriated to the DEPARTMENT. DEP Agreement No. 14OK1, Page 1 of 11 Packet Pg. 429  7.a.a 6. The LOCAL SPONSOR shall implement the PROJECT and complete said PROJECT upon the terms and conditions set forth in this Agreement and all present and future requisite authorizations and environmental permits. The PROJECT consists of construction of six (6), publicly accessible, dune walkovers between R-2 and R-10 on Okaloosa Island in Okaloosa County, Florida. The life of the PROJECT is defined as ten (10) years following completion of each construction event. The Attachment: VII.a. Dune Walkovers Grant (2880 : Okaloosa Island Dune Walkovers Grant & Transfer from Reserve) parties expressly agree that the provisions of this paragraph shall survive and be enforceable beyond the expiration date of this Agreement. 7. For tasks, as specified in Table 1 below and in Attachment A, the LOCAL SPONSOR shall develop a detailed Scope of Work which shall include a narrative description of each task, a corresponding detailed budget for each deliverable under that task and a schedule for completion of each task and deliverable. Each Scope of Work shall require approval by the DEPARTMENT as to content, deliverables, and schedule prior to initiating the work. The tasks must be incorporated into the Grant Work Plan in the form of an approved amendment to this Agreement prior to reimbursement of any work on these PROJECT tasks. 8. A. The DEPARTMENT and the LOCAL SPONSOR agree that the estimated costs of the PROJECT are identified in Table 1 below: TABLE 1 Eligible Project Tasks Estimated Project Costs Task # DEP Local Total 3.0 Construction 3.1 Dune Walkovers $109,350 $109,350 $218,700 TOTAL PROJECT COSTS $109,350 $109,350 $218,700 B. Changes in PROJECT costs that transfer funds from one task to another or that increase or decrease the total funding amount shall require a formal amendment to the Agreement. 9. The DEPARTMENT has determined that hundred (100) percent of the non-federal PROJECT cost is eligible for state cost sharing. Therefore, the DEPARTMENT's financial obligation shall not exceed the sum of $109,350 for this PROJECT or up to fifty (50) percent of the non-federal project cost, if applicable, for the specific eligible PROJECT items listed above, whichever is less. Any indicated federal cost sharing percentage is an estimate and shall not affect the cost sharing percentages of the non-federal share. 10. The