Okaloosa County School Board — Regular Meeting, June 23, 2025 — reading text

7.22 Tag-On Bid Purchase Over $50,000: DEX Imaging, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $129,819.00 Budgeted : Yes Budget Source : General Fund, Project 9121 Print Shop Recommended Action : Motion to approve the purchase of a Duplo 350 Booklet System from DEX Imaging for a total of $129,819.00 Public Content Request approval to purchase a new Duplo 350 Booklet System from DEX Imaging for a total of $129,819.00, for the Print Shop. The purchase is made through GSA Contract #47QSMA22D08PD, and funding will be paid from General Funds, Project 9121 Print Shop. A copy of the quote is attached. For additional information, please contact Perry Rich, Print Shop Supervisor, at (850) 833-5890. File Attachments DEX IMAGING QUOTE.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.23 Exempted Purchase Over $50,000: Apptegy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,273.25 Budgeted : Yes Budget Source : General Fund, Project 3009 - Instructional & District Wide Software Recommended Action : Motion to approve the purchase of software from Apptegy in the amount of $107,273.25, effective July 1, 2025, through June 30, 2026. Public Content Request approval to purchase software from Apptegy in the amount of $107,273.25. The purchase is exempt through 6A-1.012(11)(b). Funding will be paid from General Fund, Project 3009 - Instructional & District Wide Software, and the contract is effective July 1, 2025, through June 30, 2026. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments APPTEGY QUOTE.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.24 Service Agreement #26-15 Emerald Coast Science Center-STEM Field Trips, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.  Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds Paid By Individual Participating Schools Recommended Action : Motion to approve Service Agreement #26-15 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide STEM Field Trips, in an amount not to exceed $1,560.00 per school per day, effective July 1, 2025, through June 30, 2026. Public Content Request approval of Service Agreement #26-15 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provide STEM Field Trips. The Provider will be paid $13.00 per student for up to 120 students, for a total contract amount not to exceed $1,560.00 per school per day. Funds will be paid by individual participating schools. The Agreement is effective July 1, 2025, through June 30, 2026, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments GLOBAL ECSC SA 26-15 Field Trips.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.25 Service Agreement #26-16 Emerald Coast Science Center-Family Science Night, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds Paid By Individual Participating Schools Recommended Action : Service Agreement #26-16 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provided Family Science Night, in an amount not to exceed $1,050.00 per school, effective July 1, 2025, through June 30, 2026. Public Content Request approval of Service Agreement #26-16 between Emerald Coast Science Center, and The School Board of Okaloosa County, Florida, on behalf of the district, to provided Family Science Night. The Provider will be paid $525.00 per event, for a total contract amount not to exceed $1,050.00 per school. Funds will be paid by individual participating schools. The Agreement is effective July 1, 2025, through June 30, 2026, and a copy is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments GLOBAL ECSC SA 26-16 Family Science Night.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the  Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.26 Service Agreement #26-17 Emerald Coast Science Center- Planetarium, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds Paid By Individual Participating Schools Recommended Action : Motion to approve Service Agreement #25-06 between Emerald Coast Science Center, and The School Board