Okaloosa County School Board — Regular Meeting, June 23, 2025 — reading text

Motion to approve Monthly Financial Statement for May 2025. Public Content The financial statement for the month ending May 31, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-05.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.13 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 06.23.2025.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-06-23.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Payroll Warrant Register and Accounts Payable Warrant Register totaling $33,573,971.99; Self-Health Insurance Claims and Fees totaling $3,620,723.37; and Bank Transfers totaling $20,000,000.00 for May 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $33,573,971.99, Self- Health Insurance Claims and Fees in the amount of $3,620,723.37, and Bank Transfers in the amount of $20,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $33,573,971.99; Self- Health Insurance Claims and Fees totaling $3,620,723.37; and Bank Transfers totaling $20,000,000.00 for May 2025 are being presented to the School Board. File Attachments 11 - MIS 3478 - Warrant Register - May 2025.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : General Fund - Fixed Charges Project 9015 Recommended Action : Motion to approve the Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc. Public Content The School Board will require Municipal Advisory services for existing outstanding Certificates of Participation (COPs) and/or bond issues. The scope of services to be provided under this Agreement shall consist of Municipal advisory services related to the Okaloosa County School Board’s COPs 2022A, COPs 2024 and outstanding bond issues. The term of this Agreement will be for three years and begins on the Effective Date and shall remain in force for a period of three years from such date and may be renewed for additional one-year periods thereafter by mutual agreement of the parties. In addition, the Municipal Advisor will be designated as the Board’s independent registered municipal advisor (“IRMA”) for purposes of SEC Rule 15Ba1-1(d)(3)(vi) (the “IRMA exemption”) with respect to the aspects of the Issue(s) or Product(s) described in this Agreement. File Attachments Okaloosa County Schools G-42 Disclosure Statement 02June2025.pdf (197 KB) Form - Affidavit of Compliance with Anti-Human Trafficking Laws - Eff 7-1-24 completed.pdf (197 KB) Okaloosa County Schools 2025 Agreement 06.04.2025.pdf (387 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Linda Evanchyk, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Fiscal Year 2024-2025 Inventories from all schools and departments presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 3,450 assets with an original value of $429.8 million and a current book value of $213.9 million as of June 23, 2025. The District is requesting Board Approval to remove 16 assets with a current book value of $4,663.92, reflecting an approximate 0.002% reduction in District assets. The Assets will be removed effective June 30, 2025. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02