Okaloosa County School Board — Regular Meeting, June 23, 2025 — reading text

Representative's Business Subject : 10.4 TPM Program #6, Task Order #38, Scope Modification #1, GMP for District-Wide Fine and Performing Arts, Crestview High School Band Room Addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action Preferred Date : Jun 23, 2025 Absolute Date : Jun 23, 2025 Fiscal Impact : Yes Dollar Amount : $933,482.00 Budgeted : Yes Budget Source : Capital - 1.5 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #38, Scope Modification #1, GMP for District-Wide Fine and Performing Arts, Crestview High School Band Room Addition, in the amount of $783,482.00, and Furniture, Fixtures & Equipment (FF&E), in the amount of $150,000.00. Public Content Approval is requested for TPM Program #6, Task Order #38, Scope Modification #1, GMP for District-Wide Fine and Performing Arts, Crestview High School Band Room Addition. Crestview High School Band Room Addition – This GMP for the Crestview High School Band Room addition consists of an addition on the southeast corner of the existing Chorus/Band Building at the front of the school. This new addition will be a storage area for band equipment and seasonal instruments. The existing Band Room will receive some minor finish upgrades with new paint and acoustical panels applied to the walls. New instrument storage cabinets will be provided as well as an upgraded A/V system. Jacobs/Titan Guaranteed Maximum Price (GMP) $783,482.00 Pre-GMP Phase Services - Previously Authorized 145,284.00 Furniture, Fixtures & Equipment (FF&E) 150,000.00 Total Cost of Work $1,078,766.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO38 GMP SM#1 Crestview Band Room Addition Ver 2.0 Corrected.pdf (210 KB) CMI TO38 SM1 Validation Letter.pdf (219 KB) CMI TO38 SM1 Cost Comp Matrix.pdf (176 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #38, Scope Modification #1, GMP for District-Wide Fine and Performing Arts, Crestview High School Band Room Addition, in the amount of $783,482.00, and Furniture, Fixtures & Equipment (FF&E), in the amount of $150,000.00. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.5 TPM Program #6, Task Order #39, Scope Modification #2, District- Wide Parking & Paving, Crestview High School Parking Reconfiguration Project (Phase 2) and Meigs Middle School New Parking Lot, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 23, 2025 - Regular Meeting Type : Action Preferred Date : Jun 23, 2025 Absolute Date : Jun 23, 2025 Fiscal Impact : Yes Dollar Amount : $1,261,253.00 Budgeted : Yes Budget Source : Capital - Sales Tax & 1.5 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #39, Scope Modification #2, District-Wide Parking & Paving, Crestview High School Parking Reconfiguration Project (Phase 2) and Meigs Middle School New Parking Lot, in the amount of $1,261,253.00. Public Content Approval is requested for TPM Program #6, Task Order #39, Scope Modification #2, District-Wide Parking & Paving, Crestview High School Parking Reconfiguration Project (Phase 2) and Meigs Middle School New Parking Lot. Crestview High School Parking Reconfiguration Project (Phase 2) – This project consists of the reconstruction of the asphalt parking lot at the front of the school. The existing parking lot is bound by concrete curbs that will remain in most places, except at the Main entry to the school where they will be reconstructed/reconfigured for better drainage, safe access and traffic flow. An existing storm sewer structure and piping will be relocated to address existing drainage issues. Lot drainage is accomplished via surface flow. New parking lot lighting will be installed as part of the project. Phase 2 will be divided into Phase 2A and 2B to allow for some work to be completed before school starts in August. This scope does not include areas identified on the drawings as Phase 1 or Phase 3. This will be funded through Capital 1.50 Mill. Meigs Middle School Parking Lot Project – This project consists of the construction of a new asphalt parking lot with appropriate striping and signage near the front of the school off Richbourg Ave. The new parking lot will be bounded by flat concrete curbs. Lot drainage is accomplished via surface flow. One short section of new sidewalk will be provided to extend the existing sidewalk to the end of the property. This will be funded through Capital Sales Tax. Total Cost of Work - $1,261,253.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO39 GMP Crestview High Ph2 Meigs Paving Ver 1.0.pdf (229 KB) CMI TO39 SM2 Ph2 Validation Letter.pdf (223 KB) CMI TO39 SM2 Ph2 Cost Comp Matrix.pdf (172 KB) Motion & Voting Motion to approve TPM Program #6, Task Order #39, Scope Modification #2, District-Wide Parking & Paving, Crestview High School Parking Reconfiguration Project (Phase 2) and Meigs Middle School New Parking Lot, in the amount of $1,261,253.00. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 23, 2025 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jun 23, 2025 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 6-23-25.pdf (403 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 23, 2025 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Designation of School Board Members to serve as the Advocacy Representative and Alternate on the Florida School Boards Association Advocacy Committee Meeting : Jun 23, 2025 - Regular Meeting Type : Action Preferred Date : Jun 23, 2025 Absolute Date : Jun 23, 2025 Recommended Action : Motion to designate (board member) to serve as the Board's Advocacy Representative and (board member) to serve as the alternate on the Florida School Boards Association Advocacy Committee through June 30, 2026. Public Content In order to encourage equal representation of all school boards in the FSBA legislative efforts, Article XI, Section 1 of the FSBA Bylaws calls for each district school board to annually designate a board member and an alternate to serve on the FSBA Advocacy (previously called Legislative) Committee. These Advocacy Committee members serve as the key architects of the FSBA Legislative Platform and as essential advocates in our local, state, and federal lobbying efforts. A policy change was approved at the Annual Joint Conference (December 2019) that restructured committees, placing the Advocacy Committee as the overarching, statewide committee. This change also shifted the Legislative Committee to a smaller, more focused subcommittee of the Advocacy Committee, alongside the Federal Relations subcommittee. The Advocacy Committee will begin work in early August and will be appointing its Legislative and Federal subcommittee members by September 1. These roles and responsibilities include: Representing your district in statewide advocacy Engaging with policymakers and education stakeholders Attending monthly meetings Leading local