Okaloosa County School Board — Regular Meeting, April 28, 2014 — reading text

Action (Consent) Fiscal Impact : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 14-12 Replacement School Bus Seat Covers and Foam to LBS South, Inc., based on fixed pricing. Purchases will be made on an as needed basis from general funds. This is a two (2) year contract, effective April 29, 2014 through April 14, 2016. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 14-12 Replacement School Bus Seat Covers and Foam to LBS South, Inc., based on fixed pricing. Purchases will be made on an as needed basis from general funds. This is a two (2) year contract, effective April 29, 2014 through April 14, 2016. A copy of the tabulation and recommendation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments ITB 14-12-TAB.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Tag-On Bid: 3488JM OEM Dealer Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve tagging on to the School Board of Marion County, FL bid number 3488JM OEM Dealer Parts. This term contract was awarded to multiple vendors, based on fixed pricing. The contract is effective May 1,  2014 through April 30, 2015 and will be used on an as needed basis. A copy of the award documents are attached. Public Content Request approval to tag on to the School Board of Marion County, FL bid number 3488JM OEM Dealer Parts. This bid will provide new Original Equipment Manufacturer (O.E.M.) Dealer Parts to the Transportation Department.This term contract was awarded to multiple vendors, based on fixed pricing. The contract is effective May 1, 2014 through April 30, 2015 and will be used on an as needed basis. A copy of the award documents are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments OEM Dealer Parts Bid 3488JM TAB.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,078.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319, District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase from tag-on bid TCPN #18-10003-14-002. The vendor is TRANE in the amount of $54,078 to procure HVAC equipment for phase III HVAC renovations at Fort Walton Beach High School. The purchase will be paid from Capital Funds, project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. Public Content Request to approve the purchase from tag-on bid TCPN #18-10003-14-002. The vendor is TRANE in the amount of $54,078 to procure HVAC equipment for phase III HVAC renovations at Fort Walton Beach High School. The purchase will be paid from Capital Funds, project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE.pdf (293 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Renewal of Tag-On Bid: 13-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to The School Board of  Sarasota County, FL bid 13-0036 Basketball/Tennis/ Play Courts Resurfacing with Line Striping and Repairs. This is a term bid based on fixed pricing for the contract period of May 7, 2014 through May 6, 2015, to be used on an as needed basis. The vendor is Elite Court Construction. Copies of the renewal confirmation and tabulation are attached. Public Content Request approval to tag on to The School Board of Sarasota County, FL bid 13-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs. This is a term bid based on fixed pricing for the contract period of May 7, 2014 through May 6, 2015, to be used on an as needed basis. The vendor is Elite Court Construction. Copies of the renewal confirmation and tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL CONFIRMATION-TAG-ON BID #13-0036.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Renewal of Tag-on Bid: 3445AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommeneded by the Superintendent for approval. Meeting : Apr 28, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve the renewal of tag-on bid number 3345AH Food Service, Large Equipment through the School Board of Marion County, FL. This is a term contract awarded to multiple vendors, based on percentage off discount pricing to purchase large cafeteria equipment. Purchases will be funded using Federal funds, project 3510 Sodexo Exclusions. The contract is effective June 1, 2014 through May 31, 2015, and will be used on an as