Okaloosa County School Board — Workshop Meeting, April 9, 2020 — reading text

QUOTES.pdf (5,072 KB) IRD Equipment Purchases.xlsx (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Exempted Purchase Over $25,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 0405 Title II - Part A Recommended Action : Motion to approve the agreements with Beacon Educator in the amount of $46,000.00 and are effective through April 13, 2021. Public Content Request approval of the agreements with Beacon Educator in the amount of $46,000.00 to provide access to online professional development. For agreement 10320 the provider will be paid $1.75 per hour for 20,000 hours for a total of $35,000.00; for agreement 10321 the provider will be paid $5.00 per hour for 2, 200 hours for a total of $11,000, for a grand total of $46,000. Funds will be paid from Federal Funds, Project 0405 Title II - Part A. The purchases are exempt through 6A-1.012(11)(b). The contracts are effective through April 13, 2021. Copies of the agreements are attached. For additional information, please contact Karen Peek, Program Director, Professional Services & Teacher Evaluation, at (850) 833- 5853. File Attachments BEACON EDUCATOR AGREEMENT 10320.pdf (232 KB) BEACON EDUCATOR AGREEMENT 10321.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Grants for educational agencies after a Presidentially declared major disaster that involves a public assistance clause, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School District notifying appropriate State and Federal agencies of its intent to apply for grants for educational agencies should they become available following a Presidentially declared major disaster (COVID-19 on March 13, 2020) that involves a public assistance clause. Subsequent grant applications seeking reimbursement for District expenditures in response to the COVID-19 pandemic will be presented to the School Board for approval prior to submission. Public Content The Department of Homeland Security's Federal Emergency Management Agency (FEMA) Public Assistance Program, under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended, can provide grants for educational agencies after a Presidentially declared major disaster that involves a public assistance clause. Consistent with the President's national emergency declaration for the coronavirus (COVID-19) pandemic on March 13, 2020, and in accordance with the "Stafford Act", the Okaloosa County School District may seek reimbursement of eligible emergency measures taken to respond to the COVID-19 emergency. For additional information, contact Steve Horton, Assistant Superintendent, MIS, 689-7184. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 Agreement to grant a fifteen foot (15') wide utility easement to the City of Crestview, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the agreement for granting a fifteen foot (15') wide utility easement to the City of Crestview. Public Content The City of Crestview is requesting the Okaloosa County School Board grant a fifteen foot (15') wide utility easement along the southern property line of Crestview High School's Campus. The agreement, legal description, survey, and Offsite-Utility Plan for the requested easement are attached. For additional information, please contact Bill Smith, 689-7298. File Attachments School District Utility Easement Sketch.pdf (57 KB) OFFSITE-UTILITY PLAN.pdf (3,410 KB) City of Crestview Utility Easement - Crestview High School.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.33 Surplus of bus 97-5, V14082, VIN 1HVBBABN2VH482748, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Transportation Department to surplus bus 97-5, V14082, VIN 1HVBBABN2VH482748, Public Content Approval is requested by the Transportation Department to surplus bus 97-5, V14082, VIN 1HVBBABN2VH482748 Please contact Jay McInnis for additional information, 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.34 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, effective May 1, 2020 through April 30, 2021. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during times of disaster. The vehicle shall be sixty- five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be May 1,2020 through April 30, 2021. For further