Okaloosa County School Board — Workshop Meeting, April 9, 2020

Thursday, April 9, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. **************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at https://youtu.be/auybZGm6NkI **************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 9, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions-DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.1 Recognition of Cade Kootsouradis, Recipient of the 2020 All Sports Association Male Scholastic Award Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content AWARD: MALE SCHOLASTIC AWARD YEAR: 2020 ORGANIZATION: CRESTVIEW HIGH SCHOOL SPORT: FOOTBALL/BASEBALL Crestview High School senior Cade Kootsouradis is a dual-sport athlete, a four-year letterman in both football and baseball. At the beginning of football season, Cade was one of the “Dandy Dozen” athletes selected for recognition by the Northwest Florida Daily News. Cade’s fine play on the field last fall resulted in seven Division 1 football scholarship offers, from Georgia Tech, Southern Miss, South Alabama, Cornell, Columbia, Marshall and Middle Tennessee State. Cade selected Georgia Tech — he was the eighth commitment in Georgia Tech’s 2020 signing class. At 6-foot 4-inches and 285 pounds, Cade expects to play offensive tackle for the Yellow Jackets. Georgia Tech is a top tier academic school, and Cade has the academic chops to excel. He is currently ranked number two in his senior class of 469 students, and he was inducted into the National Honor Society. Cade’s combination of athletic and academic achievements led to his selection as the High School Heisman winner for Crestview High School. File Attachments All Sports Scholastic Award - Male.pdf (275 KB) 3. Recognitions-DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.2 Recognition of Meigs Middle School Archery Team as the 2020 State Champions in the National Archery State Program, Middle School Division, presented by the Superintendent Meeting : Apr 9, 2020 - Workshop Meeting Type : Recognition Public Content Recognizing Meigs Middle School Archery Team as the 2020 State Champions in the National Archery State Program, Middle School Division. Students and all-volunteer coaching staff are listed below. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Coaches: Lesa Svagerko, Bryan Bludworth, Cale Pierce, Jeannie Myrick and Don Myrick Gisele Allen Emily Baldwin Alaina Bludworth Yu Fei “Sophia” Chen Michael Collins Lissette Concepcion Erik Gonzalez Alexander Hearne William Holstein Jayla Johns Betsy Krenek Peyton Lash Grayson Leatherman Eric Lee Marlee Leibold Caden Mckinney Ayana Mclean Sabrina Mirzalkhodjaeva Joeli Parker Jack Phan Ava Pierce Abigail Santos Ruiz Emma Turek Hardy Walker Bridget Whaley Max Wise Hannah Womack Morgan Young File Attachments Meigs Archery 2020 Res.pdf (293 KB) 3. Recognitions-DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.3 Recognition of Shalimar Elementary School Archery Team as the 2020 State Champions in the National Archery State Program, Elementary School Division, presented by the Superintendent Meeting : Apr 9, 2020 - Workshop Meeting Type : Recognition Public Content Recognizing Shalimar Elementary School Archery Team as the 2020 State Champions in the National Archery State Program, Elementary School Division. Students and coach are listed below. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Georgia Pierce - Also State Champion - 4th grade girls Jake Mauze Dean Ferguson Lily Mall Daniel Calderon Jacob Mickey McKenzie Harris Bryce Henderson Christian Brass Amiracle Johnson Jaxon Petrich Rosalee Galli Alexis Santiago Dakota Hofstede Ava Odom Jonah Walker Jozlyn Snow Sophie Ferguson Maysen Bradley Lilly Burrows Daniella Sagastume Alaysia Sagastume Katelyn Eames Karighn Marthis Kaylee Fontenot 3. Recognitions-DUE TO COVID-19 PUBLIC HEALTH EMERGENCY, THERE WILL BE NO PERSONAL APPEARANCES FOR RECOGNITIONS Subject : 3.4 Recognition of Niceville High School Boys Soccer Team, FHSAA Division 6A 2020 State Champions, presented by the Superintendent Meeting : Apr 9, 2020 - Workshop Meeting Type : Recognition Public Content Team Members: Tim Albert Rodolfo Buentello-Martinez Jake Demass Jacob Dunne Liam Etan Ryan Freeman Carl Hawver James Hawver Jacob Simmons Nathan Thompson Cody Albert Ayden Morales Michael Frey Jaden Griggs Logan Harrelson Carson Hickok Trevor Labelle Luke Olmos Austin Paugh Tres Vance Carsen Krider Michael O’Leary Caleb McNight Andrew Jones Head Coach: Wes Nelson JV Coaches: Grant Wright, Evan Wright GK Coach: Dan Abel Asst: Jose Fernandez File Attachments NHS Boys Soccer Res 2020.pdf (271 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 9, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 20 – March 25, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 20 – March 25, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 20 - Mar 25.pdf (30 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 20 – March 25, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 20 – March 25, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 20 - Mar 25.pdf (21 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Audited Financial Statements for Fiscal Year Ended June 30, 2019. The report is presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statement audit. File Attachments OCSD Final Published Audit Report.pdf (839 KB) Final Management Representation Letter.pdf (421 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of March 5, 2020; Workshop Meeting of March 5, 2020; Minutes of Regular Meeting of March 9, 2020; Minutes of Special Meeting of March 30, 2020, recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 5, 2020; Workshop Meeting of March 5, 2020; Minutes of Regular Meeting of March 9, 2020; Minutes of Special Meeting of March 30, 2020. File Attachments 3-5-2020 Workshop - DRAFT.pdf (232 KB) 3-9-2020 Meeting - DRAFT.pdf (242 KB) 3-30-20 Special Meeting - DRAFT.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Fort Walton Beach High School for projectors in the amount of $6,600.00,  presented by Tim Bryant and recommended by the superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $6,600.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Fort Walton Beach High School for projectors in the amount of $6,600.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for projectors in the amount of $6,600.00. File Attachments FWBHS Casio XJ-F11X Projector Qty 10.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for gym floor refinishing in the amount of $12,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for gym floor refinishing in the amount of $12,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for gym floor refinishing in the amount of $12,000.00. File Attachments Shoal River MS - gym floor refinishing.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Resolution 20-02 establishing uniform rules for conducting School Board meetings using Communications Media Technology, recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve Resolution 20-02 establishing uniform rules for conducting School Board meetings using Communications Media Technology. Public Content Under the authority of Emergency School Board Policy 01-27 this Resolution will establish uniform rules for conducting School Board meetings using Communications Media Technology in the event that the School Board determines that it is necessary to conduct virtual School Board meetings due to the COVID-19 public health emergency. File Attachments Resolution 20-02.pdf (226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of a new job description for Behavior Interventionist, presented by Lindsay Maxey, Program Director Human Resources and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Behavior Interventionist. Public Content A Public Hearing will be held to receive public input and consider approval of the proposed job description for Behavior Interventionist. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments Final Behavior Interventionist1.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Bank of America Banking Service Fee Agreement, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve Bank of America Banking Service Fee Agreement for a two year term beginning April 13, 2020 through April 13, 2022. Public Content Request approval of the attached banking agreement between the School Board of Okaloosa County and Bank of America. The agreement is for a 2-year term for the purpose of minimizing bank service fee increases. Either party may terminate this Agreement for convenience upon 30-days prior notice to the other party; and either party may terminate the Agreement immediately for cause. File Attachments Umbrella Agreement for Government Banking Services.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 First Amendment to Bank of America Umbrella Agreement for Banking Service Fee Agreement, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve First Amendment to Bank of America Umbrella Agreement for Banking Service Fee Agreement. Public Content Request approval of the First Amendment to the Bank of America Umbrella Agreement for Government Banking Service Fees which will provide the School District six (6) months of waived service fees. The six month waiver will allow sufficient time to negotiate new service fee rates. The waived fees will save the District approximately $29,000 for a six (6) month period. File Attachments First Amendment to Umbrella Agreement for Government Banking Services.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Budget Amendment #6 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $1,705,712.22 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2020: General Fund $1,469,589.17 Debt Service Funds 0.00 Capital Projects Funds 42,035.08 Other Special Revenue Funds - Federal 19,945.41 Other Special Revenue Funds - Food Service 174,142.56 Total - All Funds $1,705,712.22 File Attachments !BA 06 - Feb 2020.pdf (1,215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Monthly Financial Statement for February 2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2020 Public Content The financial statement for the month ending February 29, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-02-29.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4-13-20.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,706.72 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-4-13.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Payroll Warrant Register and Accounts Payable Warrant Register for February 2020, totaling $28,530,272.33; and Bank Transfers for February 2020, totaling $330,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,530,272.33 and Bank Transfers in the amount of $330,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2020, totaling $28,530,272.33; and Bank Transfers for February 2020, totaling $330,000.00. File Attachments 08 - MIS 3478 - Warrant Register - February 2020.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Fiscal Year 2020-2021 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2020- 2021 Child Care Fees. Public Content The Child Care fees for fiscal year 2020-2021 are being submitted for School Board approval. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Riverside Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2020-2021 is highlighted to indicate changes. File Attachments !Child Care Fees for Agenda Item FY 2021.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Payroll Calendars for 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2020-2021. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2020-2021 payroll calendars are based on the school calendar which was approved by the School Board at the February 10, 2020 School Board Meeting. File Attachments payroll calendars 2020-21.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Emergency Purchase Over $25,000: Edgenuity Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : Yes Budget Source : General Funds, Project 0099 COVID- 19 Response Recommended Action : Motion to approve the emergency purchase of Odysseyware K-5 Core Virtual School Digital Services from Edgenuity, Inc. in the amount of $45,000.00 for the implementation of the District's online education program due to the Coronavirus pandemic. Public Content Request approval of the emergency purchase of Odysseyware K-5 Core Virtual School Digital Services from Edgenuity, Inc. in the amount of $45,000.00 for the implementation of the District's online education program due to the Coronavirus pandemic. Emergency purchase procedures were used per School Board Policy 2-17(12). The purchase is exempt under 6A-1.012(11)(b). Funds were paid from General Funds, Project 0099 COVID-19 Response. Copies of the letter of explanation, quote and Memorandum of Understanding are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology, at (850) 689-7153. File Attachments EDGENUITY QUOTE.pdf (197 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Emergency Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $182,542.00 Budgeted : Yes Budget Source : General, Project 0099 COVID-19 Response Recommended Action : Motion to approve the emergency purchase of 500ea Apple iPads, 1000ea power adapters and 1000ea Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Public Content Request approval of the emergency purchase of 500 each Apple iPads, 1000 each power adapters and 1000 each Lightning to USB cables needed for the implementation of the District's online education program due to the Coronavirus pandemic. The total purchase amount is $182,542.00. Emergency purchase procedures were used per School Board Policy 2-17(12). Purchases were made from State of Florida WSCA Participating Addendum Contract 43211500-WSCA-15-ACS. Funds were paid from General, Project 0099 COVID-19 Response. Copies of the letter of explanation, purchase orders and quotes are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (297 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Request to Increase Purchase Order 20003098: Bob Taylor's Carpet One Floor & Home, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $12,688.00 Budgeted : Yes Budget Source : Capital Funds, Project 6342 School Equipment Repair Recommended Action : Motion to approve the request to increase Purchase Order 20003098 for an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.12 to repair damage to the stage flooring at Choctawhatchee HS per OCSD RFQ#20-40. Public Content Request approval to increase Purchase Order 20003098 an additional $12,688.00. The original purchase order was issued to Bob Taylor's Carpet One Floor & Home in the amount of $20,767.16 to repair damage to the stage flooring at Choctawhatchee HS (OCSD RFQ#20-40). The increase is due to the discovery of active termites and termite damage after beginning the project. The revised purchase order total is $33,455.16. Funds will be paid from Capital Funds, Project 6342 School Equipment Repair. Copies of the letter of explanation, purchase order, change order, and quote are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments INCREASE TO PO 20003098.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 RFP 20-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest  ranked respondent, The Nutrition Group. Public Content Request approval of the committee's recommendation for RFP 20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, The Nutrition Group. Copies of the RFP Committee Recommendation and minutes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments RFP20-01 Committee Recommendation.pdf (95 KB) RFP 20-01 Committee Meeting Minutes - 02-25-2020.pdf (296 KB) RFP 20-01 Committee Meeting Minutes - 03-12-2020.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 ITB 20-12 Door Replacement & Repair-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. The five (5) year contract is effective through April 13, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. Funds will be paid from Capital Funds as available. The five (5) year contract is effective through April 13, 2025. Copies of the bid and award tabulation are attached. For additonal information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-12 AWARD TABULATION.pdf (101 KB) ITB 20-12.pdf (2,749 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-11 Annual Ceiling Tile Replacement Bid to Morgan Development & Construction, Inc. as Primary Service Provider and to Curtis Remodeling & Paint, Inc. as Secondary Service Provider. The three (3) year contract is effective April 28, 2020 through April 27, 2023. Public Content Request approval of the committee's recommendation to award ITB 20-11 Annual Ceiling Tile Replacement Bid to Morgan Development & Construction, Inc. as Primary Service Provider and to Curtis Remodeling & Paint, Inc. as Secondary Service Provider, based on fixed pricing. The contract will be used on an as needed basis. Funds will be paid from Capital Funds as available. The three (3) year contract is effective April 28, 2020 through April 27, 2023. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 20-11.pdf (17 KB) ITB 20-11.pdf (1,872 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 ITB 20-15 Bleacher & Stadium Repairs - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 20-15 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $80,398.00. Public Content Request approval of the committee's recommendation to award ITB 20-15 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $80,398.00. Services will be used as needed, based on fixed prices. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs - District Wide. Copies of the award tabulation, bid and addendum are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-15 AWARD TABULATION.pdf (88 KB) ITB 20-15.pdf (2,036 KB) ITB 20-15 Addendum #1.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Renewal of ITB 19-07 Painting Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the renewal of ITB 19-07 Painting Bid - District Wide, effective May 29, 2020 through May 28, 2021. Public Content Request renewal of ITB 19-07 Painting Bid - District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., based on fixed pricing. The renewal is effective May 29, 2020 through May 28, 2021. Funds will be paid from Capital Funds as available. Copies of the renewal letter and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL LETTER-ITB 19-07.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Renewal of ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds Beautification Recommended Action : Motion to approve the renewal of ITB 17-04 Lawn Care Services for Multiple Schools, effective July 1, 2020 through June 30, 2023. Public Content Request approval to renew ITB 17-04 Lawn Care Services for Multiple Schools, based on fixed prices. The vendor is Gulf Coast Environmental Contractors, Inc. Funds will be paid from General Funds, Project 0010 Grounds Beautification. The three (3) year contract is effective July 1, 2020 through June 30, 2023. Copies of the renewal letter and original award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL LETTER-ITB 17-04.PDF (722 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful + Gould, based on fixed pricing per Year 4 of contract, effective May 29, 2020 through May 28, 2021. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful + Gould, based on fixed pricing per Year 4 of contract. Funds will be paid from Capital Funds, Project Varies. The contract is effective May 29, 2020 through May 28, 2021. A copy of the renewal letter is attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments RENEWAL OF RFQU 17-01.pdf (1,107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Tag-On Bid Purchase Over $25,000: Invo Healthcare Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 - Itinerant - Speech Recommended Action : Motion to approve contracting with Invo Healthcare Associates through Santa Rosa County Schools RFP 16- 04 Speech and Language Therapy. The  contract is effective through May 29, 2020. Public Content Request approval to contract with Invo Healthcare Associates through Santa Rosa County Schools RFP 16-04 Speech and Language Therapy, approved by our School Board 4/8/2019. Services will be used on an as needed basis, and based on pricing, terms and conditions of the RFP. Funding will be paid from General Funds, Project 0023 - Itinerant - Speech. The contract is effective through May 29, 2020. A copy of the vendor letter is attached. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments INVO HEALTHCARE-SANTA ROSA CO..pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,224.31 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve additional purchases of kitchen equipment for Pryor MS and Wright ES in the amount of $8,224.31. Public Content Request approval to purchase additional kitchen equipment for Pryor MS and Wright ES. The original purchase in the amount of $97,212.38 was School Board approved 10/28/2019. The additional purchases increase the total spend by $8,224.31 for a revised overall total of $105,436.69. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the Change Orders and previously approved documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD CHANGE ORDERS.pdf (472 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Tag-On Bid Purchase Over $25,000,: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,624.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 Distrirct Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Florosa Elementary School from Trane in the amount of $55,624.00. Public Content Request approval to purchase HVAC equipment and services for Florosa Elementary School from Trane in the amount of $55,624.00. The purchase will be made from OMNIA Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments TRANE QUOTE.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,587.21 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment from International Restaurant Distributors, Inc. for Eglin ES and Crestview HS in the amount of $53,587.21. Public Content Request approval to purchase cafeteria equipment for Eglin ES and Crestview HS from International Restaurant Distributors, Inc. in the amount of $53,587.21. The purchases will be made through Tag-On Bid SDOC-18-B-073-LH Osceola County School Board, approved by our board 5/29/18. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes and spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD QUOTES.pdf (5,072 KB) IRD Equipment Purchases.xlsx (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Exempted Purchase Over $25,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 0405 Title II - Part A Recommended Action : Motion to approve the agreements with Beacon Educator in the amount of $46,000.00 and are effective through April 13, 2021. Public Content Request approval of the agreements with Beacon Educator in the amount of $46,000.00 to provide access to online professional development. For agreement 10320 the provider will be paid $1.75 per hour for 20,000 hours for a total of $35,000.00; for agreement 10321 the provider will be paid $5.00 per hour for 2, 200 hours for a total of $11,000, for a grand total of $46,000. Funds will be paid from Federal Funds, Project 0405 Title II - Part A. The purchases are exempt through 6A-1.012(11)(b). The contracts are effective through April 13, 2021. Copies of the agreements are attached. For additional information, please contact Karen Peek, Program Director, Professional Services & Teacher Evaluation, at (850) 833- 5853. File Attachments BEACON EDUCATOR AGREEMENT 10320.pdf (232 KB) BEACON EDUCATOR AGREEMENT 10321.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Grants for educational agencies after a Presidentially declared major disaster that involves a public assistance clause, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School District notifying appropriate State and Federal agencies of its intent to apply for grants for educational agencies should they become available following a Presidentially declared major disaster (COVID-19 on March 13, 2020) that involves a public assistance clause. Subsequent grant applications seeking reimbursement for District expenditures in response to the COVID-19 pandemic will be presented to the School Board for approval prior to submission. Public Content The Department of Homeland Security's Federal Emergency Management Agency (FEMA) Public Assistance Program, under the authority of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as amended, can provide grants for educational agencies after a Presidentially declared major disaster that involves a public assistance clause. Consistent with the President's national emergency declaration for the coronavirus (COVID-19) pandemic on March 13, 2020, and in accordance with the "Stafford Act", the Okaloosa County School District may seek reimbursement of eligible emergency measures taken to respond to the COVID-19 emergency. For additional information, contact Steve Horton, Assistant Superintendent, MIS, 689-7184. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 Agreement to grant a fifteen foot (15') wide utility easement to the City of Crestview, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the agreement for granting a fifteen foot (15') wide utility easement to the City of Crestview. Public Content The City of Crestview is requesting the Okaloosa County School Board grant a fifteen foot (15') wide utility easement along the southern property line of Crestview High School's Campus. The agreement, legal description, survey, and Offsite-Utility Plan for the requested easement are attached. For additional information, please contact Bill Smith, 689-7298. File Attachments School District Utility Easement Sketch.pdf (57 KB) OFFSITE-UTILITY PLAN.pdf (3,410 KB) City of Crestview Utility Easement - Crestview High School.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.33 Surplus of bus 97-5, V14082, VIN 1HVBBABN2VH482748, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Transportation Department to surplus bus 97-5, V14082, VIN 1HVBBABN2VH482748, Public Content Approval is requested by the Transportation Department to surplus bus 97-5, V14082, VIN 1HVBBABN2VH482748 Please contact Jay McInnis for additional information, 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.34 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, effective May 1, 2020 through April 30, 2021. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during times of disaster. The vehicle shall be sixty- five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be May 1,2020 through April 30, 2021. For further information please contact Jay McInnis at 833-4162. File Attachments Motor Vehicle Lease.pdf (1,474 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.35 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 13, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 13, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for April 13, 2020 Board Meeting.pdf (413 KB) Surplus Property Food Services list for April 13, 2020 Board Meeting.pdf (406 KB) Surplus & Dispose Baker School list for April 13, 2020.xlsx.pdf (393 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.36 Request to Submit the 2020 - 2021 DoDEA (Department of Defense Education Activity) Grant Proposal, presented by Tami Ellis, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500,000.00 Budgeted : Yes Budget Source : DoDEA Grant Application Recommended Action : Motion to submit an Application for the 2020 - 2021 Department of Defense Education Activity (DoDEA) Grants to Military-Connected Local Educational Agencies for Academic and Support Programs (MCASP). Public Content The Department of Defense Education Activity (DoDEA) is accepting applications for fiscal year 2020 Grants to Military Connected Local Education Agencies for Academic and Support Programs (MCASP). The DoDEA Educational Partnership and Resource Division, which executes grants to MCASP, provides resources to military connected school districts to identify and implement evidence-based solutions to meet the academic needs of the highly mobile military connected students in their community. Attached files contain information and overview to apply for the DoDEA Grant, 2010 ENGAGE. For more information, please contact Tami Ellis, 850-833-4122. File Attachments 2020 DoDEA Grant Proposal .pdf (626 KB) Military Connected for Academic and Support Programs.pdf (895 KB) Year 1 Budget.pdf (796 KB) Year 2 Budget.pdf (769 KB) Year 3 Budget.pdf (761 KB) Year 4 Budget.pdf (755 KB) Year 5 Budget.pdf (767 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.37 Course Adoptions for the 2019- 2020 School Year, presented by Denise Berry, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to adopt the attached course adoptions for the 2019-2020 School Year. Public Content Request to adopt the attached courses. Document is attached. For additional information, please contact Denise Berry, 833-3193. File Attachments Course Adoption Request.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.38 Title I Part A Florida Department of Education Project Application for 2020-2021, presented by Amy Dale, Title I/IX Specialist, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 13, 2020 Absolute Date : Apr 27, 2020 Fiscal Impact : Yes Dollar Amount : $6,443,104.00 Budgeted : Yes Budget Source : Title I Part A- Grant Funds Recommended Action : Motion to approve the Florida Department of Education Project Application for Title I Part A Public Content Title I, Part A Florida Department of Education Project Application for the 2020-2021 school year. Okaloosa County's projected allocation is $6,443,104.00. At this time, the narrative is being completed and the Title I, Part A grant is due to FDOE by May 1, 2020. Once the 2020-2021 Title I, Part A grant narrative is complete and submitted to the FDOE, the narrative will be presented to the Okaloosa County School Board for approval. For additional information, please contact Amy Dale at 850-301-3008. File Attachments 20.21 SY DOE 100 form.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 107489 123242 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Henderson, Rhonda Transportation Assistant Transportation North 3/1/2020 Spann, Roy Program Analyst MIS 6/1/2020 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-Of-Field Board Report for 4-13-2020 Board Mtg.pdf (102 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 13, 2020 Separations Board Report, Public.pdf (43 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 13, 2020 Instructional New Hire Board Report.pdf (209 KB) April 13, 2020 Support Personnel New Hire Board Report.pdf (211 KB) April 13, 2020 Substitute New Hire Board Report.pdf (13 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 13, 2020 Transfer Board Report.pdf (223 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 121103 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 107227 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 2 days: EID# 123245 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Barbara Smallwood, Shalimar Elementary, 5hrs Diane Bence, Transportation South, 33.75hrs Jamie Parker, Silver Sands School, 3.75hrs Kolesia Brown (1), Shalimar Elementary, 7.5hrs Kolesia Brown (2), Shalimar Elementary, 15.75hrs Rebecca Kannapel, Southside Primary School, .75hrs Tracy Lindsay, Lewis School, 37.5hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 9, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 9, 2020 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-157, Fast Track AI Phone Project at Richbourg School, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Fiscal Impact : Yes Dollar Amount : $10,799.82 Budgeted : Yes Budget Source : School Security Funding Recommended Action : Motion to approve CACI Task Order #2-157, Fast Track AI Phone Project at Richbourg School, in the amount of $10,799.82. Public Content Installation of (1) AI Phone near the daycare building at Richbourg School. For additional information contact, Dustin Keith, 850-689-7151. File Attachments CACI Task Order # 2-157, ast Track AI Phone Project.pdf (201 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 9, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 9, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the appointment of a School Board Member, an Alternate, and a Business Representative to the Okaloosa County Value Adjustment Board. Public Content The School Board is requested annually to appoint a School Board Member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a School Board Representative present; therefore, it is recommended that an alternate School Board Member be appointed. Current representatives are: Linda Evanchyk, Diane Kelley (alternate), and Anna Crespo (citizen). File Attachments Memo School Board 2020.pdf (185 KB) Composition of The Value Adjustment Board - 2019.pdf (197 KB) 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Apr 9, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 9, 2020 - Workshop Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of a revised job description for School Bookkeeper, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action Preferred Date : Apr 13, 2020 Absolute Date : Apr 13, 2020 Recommended Action : Motion to approve the adoption of revised job description for School Bookkeeper. Public Content A Public Hearing will be held to receive input and consider approval on the proposed revised job description for School Bookkeeper. File Attachments School Bookkeeper.pdf (21 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 9, 2020 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearings Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct Student Disciplinary Hearings on April 9, 2020, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 4-9-2020 SDH.pdf (107 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 9, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 13, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revised Job Description for School Bookkeeper Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Apr 9, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.