Okaloosa County School Board — Workshop Meeting, April 9, 2020 — reading text

Multiple Schools, effective July 1, 2020 through June 30, 2023. Public Content Request approval to renew ITB 17-04 Lawn Care Services for Multiple Schools, based on fixed prices. The vendor is Gulf Coast Environmental Contractors, Inc. Funds will be paid from General Funds, Project 0010 Grounds Beautification. The three (3) year contract is effective July 1, 2020 through June 30, 2023. Copies of the renewal letter and original award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL LETTER-ITB 17-04.PDF (722 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful + Gould, based on fixed pricing per Year 4 of contract, effective May 29, 2020 through May 28, 2021. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful + Gould, based on fixed pricing per Year 4 of contract. Funds will be paid from Capital Funds, Project Varies. The contract is effective May 29, 2020 through May 28, 2021. A copy of the renewal letter is attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments RENEWAL OF RFQU 17-01.pdf (1,107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Tag-On Bid Purchase Over $25,000: Invo Healthcare Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 - Itinerant - Speech Recommended Action : Motion to approve contracting with Invo Healthcare Associates through Santa Rosa County Schools RFP 16- 04 Speech and Language Therapy. The  contract is effective through May 29, 2020. Public Content Request approval to contract with Invo Healthcare Associates through Santa Rosa County Schools RFP 16-04 Speech and Language Therapy, approved by our School Board 4/8/2019. Services will be used on an as needed basis, and based on pricing, terms and conditions of the RFP. Funding will be paid from General Funds, Project 0023 - Itinerant - Speech. The contract is effective through May 29, 2020. A copy of the vendor letter is attached. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments INVO HEALTHCARE-SANTA ROSA CO..pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,224.31 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve additional purchases of kitchen equipment for Pryor MS and Wright ES in the amount of $8,224.31. Public Content Request approval to purchase additional kitchen equipment for Pryor MS and Wright ES. The original purchase in the amount of $97,212.38 was School Board approved 10/28/2019. The additional purchases increase the total spend by $8,224.31 for a revised overall total of $105,436.69. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the Change Orders and previously approved documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD CHANGE ORDERS.pdf (472 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Tag-On Bid Purchase Over $25,000,: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,624.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 Distrirct Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Florosa Elementary School from Trane in the amount of $55,624.00. Public Content Request approval to purchase HVAC equipment and services for Florosa Elementary School from Trane in the amount of $55,624.00. The purchase will be made from OMNIA Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments TRANE QUOTE.pdf (352 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,587.21 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment from International Restaurant Distributors, Inc. for Eglin ES and Crestview HS in the amount of $53,587.21. Public Content Request approval to purchase cafeteria equipment for Eglin ES and Crestview HS from International Restaurant Distributors, Inc. in the amount of $53,587.21. The purchases will be made through Tag-On Bid SDOC-18-B-073-LH Osceola County School Board, approved by our board 5/29/18. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes and spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments IRD