Okaloosa County School Board — Workshop Meeting, April 9, 2020 — reading text

Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest  ranked respondent, The Nutrition Group. Public Content Request approval of the committee's recommendation for RFP 20-01 Food Service Management Operations. The committee recommends entering into contract negotiations with the highest ranked respondent, The Nutrition Group. Copies of the RFP Committee Recommendation and minutes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments RFP20-01 Committee Recommendation.pdf (95 KB) RFP 20-01 Committee Meeting Minutes - 02-25-2020.pdf (296 KB) RFP 20-01 Committee Meeting Minutes - 03-12-2020.pdf (290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 ITB 20-12 Door Replacement & Repair-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. The five (5) year contract is effective through April 13, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-12 Door Replacement & Repair-District Wide to Anchor Door & Hardware, LLC, based on fixed pricing. Funds will be paid from Capital Funds as available. The five (5) year contract is effective through April 13, 2025. Copies of the bid and award tabulation are attached. For additonal information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-12 AWARD TABULATION.pdf (101 KB) ITB 20-12.pdf (2,749 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-11 Annual Ceiling Tile Replacement Bid to Morgan Development & Construction, Inc. as Primary Service Provider and to Curtis Remodeling & Paint, Inc. as Secondary Service Provider. The three (3) year contract is effective April 28, 2020 through April 27, 2023. Public Content Request approval of the committee's recommendation to award ITB 20-11 Annual Ceiling Tile Replacement Bid to Morgan Development & Construction, Inc. as Primary Service Provider and to Curtis Remodeling & Paint, Inc. as Secondary Service Provider, based on fixed pricing. The contract will be used on an as needed basis. Funds will be paid from Capital Funds as available. The three (3) year contract is effective April 28, 2020 through April 27, 2023. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 20-11.pdf (17 KB) ITB 20-11.pdf (1,872 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 ITB 20-15 Bleacher & Stadium Repairs - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs - District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 20-15 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $80,398.00. Public Content Request approval of the committee's recommendation to award ITB 20-15 Bleacher & Stadium Repairs - District Wide to Harold Gaines, LLC in the amount of $80,398.00. Services will be used as needed, based on fixed prices. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs - District Wide. Copies of the award tabulation, bid and addendum are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-15 AWARD TABULATION.pdf (88 KB) ITB 20-15.pdf (2,036 KB) ITB 20-15 Addendum #1.pdf (164 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Renewal of ITB 19-07 Painting Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the renewal of ITB 19-07 Painting Bid - District Wide, effective May 29, 2020 through May 28, 2021. Public Content Request renewal of ITB 19-07 Painting Bid - District Wide to Morgan Development & Construction, Inc., Professional Finishes of NWFL, Inc., and Harrison Contracting Company, Inc., based on fixed pricing. The renewal is effective May 29, 2020 through May 28, 2021. Funds will be paid from Capital Funds as available. Copies of the renewal letter and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL LETTER-ITB 19-07.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Renewal of ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds Beautification Recommended Action : Motion to approve the renewal of ITB 17-04 Lawn Care Services for